Workday Recruiting Screen and Advance a Job Application

arazzo: 1.0.1
info:
  title: Workday Recruiting Screen and Advance a Job Application
  summary: Find an application in review for a requisition, inspect it, and move it forward.
  description: >-
    A core recruiter triage loop. The workflow lists the job applications sitting
    in a given recruiting stage for a requisition, branches on whether any were
    found, reads the first matching application for its full detail, and then
    advances that candidate to the next recruiting stage with a documented
    reason. Every step spells out its request inline so the flow can be read and
    executed without opening the underlying OpenAPI description.
  version: 1.0.0
sourceDescriptions:
- name: jobApplicationsApi
  url: ../openapi/workday-recruiting-job-applications-api-openapi.yml
  type: openapi
workflows:
- workflowId: screen-and-advance-application
  summary: Triage applications for a requisition and advance one to the next stage.
  description: >-
    Lists applications in a stage for a requisition, retrieves the first match,
    and moves that candidate to a target stage.
  inputs:
    type: object
    required:
    - jobRequisition
    - stage
    - targetStage
    properties:
      jobRequisition:
        type: string
        description: Workday ID of the job requisition to triage applications for.
      stage:
        type: string
        description: >-
          Current recruiting stage to filter applications by (one of Review,
          Screen, Interview, Assessment, Offer, Background Check, Ready for
          Hire, Hired).
      targetStage:
        type: object
        description: Reference to the target recruiting stage to move the candidate to (id + descriptor).
      reason:
        type: object
        description: Reference to the reason for the stage transition (id + descriptor).
      comments:
        type: string
        description: Comments about the stage transition.
  steps:
  - stepId: listApplications
    description: >-
      List the job applications for the requisition that are currently in the
      supplied recruiting stage, returning at most one to advance.
    operationId: listJobApplications
    parameters:
    - name: jobRequisition
      in: query
      value: $inputs.jobRequisition
    - name: stage
      in: query
      value: $inputs.stage
    - name: limit
      in: query
      value: 1
    successCriteria:
    - condition: $statusCode == 200
    outputs:
      applicationId: $response.body#/data/0/id
    onSuccess:
    - name: applicationFound
      type: goto
      stepId: getApplication
      criteria:
      - context: $response.body
        condition: $.data.length > 0
        type: jsonpath
    - name: noApplications
      type: end
      criteria:
      - context: $response.body
        condition: $.data.length == 0
        type: jsonpath
  - stepId: getApplication
    description: >-
      Retrieve the matched job application to confirm its candidate, requisition,
      and current stage before moving it.
    operationId: getJobApplication
    parameters:
    - name: id
      in: path
      value: $steps.listApplications.outputs.applicationId
    successCriteria:
    - condition: $statusCode == 200
    outputs:
      candidate: $response.body#/candidate/id
      currentStage: $response.body#/currentStage
  - stepId: advanceStage
    description: >-
      Move the candidate to the target recruiting stage with a documented reason
      and comments.
    operationId: moveCandidateStage
    parameters:
    - name: id
      in: path
      value: $steps.listApplications.outputs.applicationId
    requestBody:
      contentType: application/json
      payload:
        stage: $inputs.targetStage
        reason: $inputs.reason
        comments: $inputs.comments
    successCriteria:
    - condition: $statusCode == 200
  outputs:
    applicationId: $steps.listApplications.outputs.applicationId
    candidate: $steps.getApplication.outputs.candidate