TutorCruncher Clients API

openapi: 3.0.3
info:
  title: TutorCruncher API
  description: >-
    REST API for TutorCruncher, tutoring business management software for
    agencies, companies, and independent tutors. The API exposes the core
    domain - clients, recipients (students), contractors (tutors), agents,
    services (jobs), appointments (lessons), invoices, payment orders, proforma
    invoices, ad hoc charges, and reference data - plus HTTP webhooks for event
    notifications.

    Base URL: https://app.tutorcruncher.com/api/. Authentication uses a private
    API key (found under Integrations) sent in the Authorization header as
    `token <API KEY>`. All list endpoints are paginated with up to 100 objects
    per page and return `count`, `next`, `previous`, and `results`. Requests are
    rate limited to 100 per minute. This document targets API v2 (v1 was
    deprecated 2025-07-03); in v2, users are updated by ID (for example
    `POST /api/clients/{id}/`) rather than by email.

    Note: TutorCruncher's "Socket" is a JavaScript embed
    (https://cdn.tutorcruncher.com/socket/latest/socket.js) for publishing
    public tutor and lesson listings on a website; it is not a WebSocket API and
    is not modeled here. Event delivery is via HTTP webhooks.
  version: '2.0'
  contact:
    name: TutorCruncher
    url: https://tutorcruncher.com
  license:
    name: API documentation - TutorCruncher Terms
    url: https://tutorcruncher.com/terms-and-conditions
servers:
  - url: https://app.tutorcruncher.com/api
    description: TutorCruncher API
security:
  - tokenAuth: []
tags:
  - name: Clients
    description: Paying customers (parents or organizations).
  - name: Recipients
    description: Students who receive tutoring.
  - name: Contractors
    description: Tutors who deliver lessons.
  - name: Agents
    description: Affiliates / agents.
  - name: Services
    description: Services (jobs) tying recipients and contractors together.
  - name: Appointments
    description: Appointments (individual lessons / sessions).
  - name: Invoices
    description: Client invoices and payment.
  - name: Payments
    description: Payment orders, proforma invoices, and ad hoc charges.
  - name: Reference
    description: Reference data - subjects, countries, categories, action types.
  - name: Webhooks
    description: Webhook event catalog (action types).
paths:
  /clients/:
    get:
      operationId: listClients
      tags: [Clients]
      summary: List clients
      parameters:
        - $ref: '#/components/parameters/Page'
      responses:
        '200':
          description: Paginated list of clients.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/PaginatedList'
        '401':
          $ref: '#/components/responses/Unauthorized'
    post:
      operationId: createClient
      tags: [Clients]
      summary: Create a client
      requestBody:
        required: true
        content:
          application/json:
            schema:
              $ref: '#/components/schemas/Client'
      responses:
        '201':
          description: Client created.
        '401':
          $ref: '#/components/responses/Unauthorized'
  /clients/{id}/:
    parameters:
      - $ref: '#/components/parameters/Id'
    get:
      operationId: getClient
      tags: [Clients]
      summary: Retrieve a client
      responses:
        '200':
          description: A client.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/Client'
        '404':
          $ref: '#/components/responses/NotFound'
    post:
      operationId: updateClient
      tags: [Clients]
      summary: Update a client
      description: In API v2, clients are updated by ID via POST.
      requestBody:
        required: true
        content:
          application/json:
            schema:
              $ref: '#/components/schemas/Client'
      responses:
        '200':
          description: Client updated.
    delete:
      operationId: deleteClient
      tags: [Clients]
      summary: Delete a client
      responses:
        '204':
          description: Client deleted.
  /recipients/:
    get:
      operationId: listRecipients
      tags: [Recipients]
      summary: List recipients (students)
      parameters:
        - $ref: '#/components/parameters/Page'
      responses:
        '200':
          description: Paginated list of recipients.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/PaginatedList'
    post:
      operationId: createRecipient
      tags: [Recipients]
      summary: Create a recipient
      requestBody:
        required: true
        content:
          application/json:
            schema:
              $ref: '#/components/schemas/Recipient'
      responses:
        '201':
          description: Recipient created.
  /recipients/{id}/:
    parameters:
      - $ref: '#/components/parameters/Id'
    get:
      operationId: getRecipient
      tags: [Recipients]
      summary: Retrieve a recipient
      responses:
        '200':
          description: A recipient.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/Recipient'
    post:
      operationId: updateRecipient
      tags: [Recipients]
      summary: Update a recipient
      requestBody:
        required: true
        content:
          application/json:
            schema:
              $ref: '#/components/schemas/Recipient'
      responses:
        '200':
          description: Recipient updated.
    delete:
      operationId: deleteRecipient
      tags: [Recipients]
      summary: Delete a recipient
      responses:
        '204':
          description: Recipient deleted.
  /contractors/:
    get:
      operationId: listContractors
      tags: [Contractors]
      summary: List contractors (tutors)
      parameters:
        - $ref: '#/components/parameters/Page'
      responses:
        '200':
          description: Paginated list of contractors.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/PaginatedList'
    post:
      operationId: createContractor
      tags: [Contractors]
      summary: Create a contractor
      requestBody:
        required: true
        content:
          application/json:
            schema:
              $ref: '#/components/schemas/Contractor'
      responses:
        '201':
          description: Contractor created.
  /contractors/{id}/:
    parameters:
      - $ref: '#/components/parameters/Id'
    get:
      operationId: getContractor
      tags: [Contractors]
      summary: Retrieve a contractor
      responses:
        '200':
          description: A contractor.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/Contractor'
    post:
      operationId: updateContractor
      tags: [Contractors]
      summary: Update a contractor
      requestBody:
        required: true
        content:
          application/json:
            schema:
              $ref: '#/components/schemas/Contractor'
      responses:
        '200':
          description: Contractor updated.
    delete:
      operationId: deleteContractor
      tags: [Contractors]
      summary: Delete a contractor
      responses:
        '204':
          description: Contractor deleted.
  /contractors/{id}/availability/:
    parameters:
      - $ref: '#/components/parameters/Id'
    get:
      operationId: getContractorAvailability
      tags: [Contractors]
      summary: Get contractor availability
      responses:
        '200':
          description: Availability slots for the contractor.
  /public-contractors/:
    get:
      operationId: listPublicContractors
      tags: [Contractors]
      summary: List public contractor profiles
      description: Read-only public tutor profiles for website listings.
      responses:
        '200':
          description: Paginated list of public contractor profiles.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/PaginatedList'
  /agents/:
    get:
      operationId: listAgents
      tags: [Agents]
      summary: List agents (affiliates)
      responses:
        '200':
          description: Paginated list of agents.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/PaginatedList'
    post:
      operationId: createAgent
      tags: [Agents]
      summary: Create an agent
      responses:
        '201':
          description: Agent created.
  /agents/{id}/:
    parameters:
      - $ref: '#/components/parameters/Id'
    get:
      operationId: getAgent
      tags: [Agents]
      summary: Retrieve an agent
      responses:
        '200':
          description: An agent.
  /services/:
    get:
      operationId: listServices
      tags: [Services]
      summary: List services (jobs)
      parameters:
        - $ref: '#/components/parameters/Page'
      responses:
        '200':
          description: Paginated list of services.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/PaginatedList'
    post:
      operationId: createService
      tags: [Services]
      summary: Create a service
      requestBody:
        required: true
        content:
          application/json:
            schema:
              $ref: '#/components/schemas/Service'
      responses:
        '201':
          description: Service created.
  /services/{id}/:
    parameters:
      - $ref: '#/components/parameters/Id'
    get:
      operationId: getService
      tags: [Services]
      summary: Retrieve a service
      responses:
        '200':
          description: A service.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/Service'
    post:
      operationId: updateService
      tags: [Services]
      summary: Update a service
      responses:
        '200':
          description: Service updated.
    delete:
      operationId: deleteService
      tags: [Services]
      summary: Delete a service
      responses:
        '204':
          description: Service deleted.
  /services/{id}/add-contractor/:
    parameters:
      - $ref: '#/components/parameters/Id'
    post:
      operationId: addServiceContractor
      tags: [Services]
      summary: Add a contractor to a service
      responses:
        '200':
          description: Contractor added.
  /services/{id}/remove-contractor/:
    parameters:
      - $ref: '#/components/parameters/Id'
    post:
      operationId: removeServiceContractor
      tags: [Services]
      summary: Remove a contractor from a service
      responses:
        '200':
          description: Contractor removed.
  /services/{id}/add-recipient/:
    parameters:
      - $ref: '#/components/parameters/Id'
    post:
      operationId: addServiceRecipient
      tags: [Services]
      summary: Add a recipient to a service
      responses:
        '200':
          description: Recipient added.
  /services/{id}/remove-recipient/:
    parameters:
      - $ref: '#/components/parameters/Id'
    post:
      operationId: removeServiceRecipient
      tags: [Services]
      summary: Remove a recipient from a service
      responses:
        '200':
          description: Recipient removed.
  /appointments/:
    get:
      operationId: listAppointments
      tags: [Appointments]
      summary: List appointments (lessons)
      parameters:
        - $ref: '#/components/parameters/Page'
      responses:
        '200':
          description: Paginated list of appointments.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/PaginatedList'
    post:
      operationId: createAppointment
      tags: [Appointments]
      summary: Create an appointment
      requestBody:
        required: true
        content:
          application/json:
            schema:
              $ref: '#/components/schemas/Appointment'
      responses:
        '201':
          description: Appointment created.
  /appointments/{id}/:
    parameters:
      - $ref: '#/components/parameters/Id'
    get:
      operationId: getAppointment
      tags: [Appointments]
      summary: Retrieve an appointment
      responses:
        '200':
          description: An appointment.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/Appointment'
    post:
      operationId: updateAppointment
      tags: [Appointments]
      summary: Update an appointment
      responses:
        '200':
          description: Appointment updated.
    delete:
      operationId: deleteAppointment
      tags: [Appointments]
      summary: Delete an appointment
      responses:
        '204':
          description: Appointment deleted.
  /invoices/:
    get:
      operationId: listInvoices
      tags: [Invoices]
      summary: List invoices
      parameters:
        - $ref: '#/components/parameters/Page'
      responses:
        '200':
          description: Paginated list of invoices.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/PaginatedList'
    post:
      operationId: createInvoice
      tags: [Invoices]
      summary: Create an invoice
      responses:
        '201':
          description: Invoice created.
  /invoices/{id}/:
    parameters:
      - $ref: '#/components/parameters/Id'
    get:
      operationId: getInvoice
      tags: [Invoices]
      summary: Retrieve an invoice
      responses:
        '200':
          description: An invoice.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/Invoice'
  /invoices/{id}/take-payment/:
    parameters:
      - $ref: '#/components/parameters/Id'
    post:
      operationId: takeInvoicePayment
      tags: [Invoices]
      summary: Take payment for an invoice
      description: Charges the client's stored payment method against the invoice.
      responses:
        '200':
          description: Payment taken.
  /payment-orders/:
    get:
      operationId: listPaymentOrders
      tags: [Payments]
      summary: List payment orders (contractor payouts)
      responses:
        '200':
          description: Paginated list of payment orders.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/PaginatedList'
  /payment-orders/{id}/:
    parameters:
      - $ref: '#/components/parameters/Id'
    get:
      operationId: getPaymentOrder
      tags: [Payments]
      summary: Retrieve a payment order
      responses:
        '200':
          description: A payment order.
  /payment-orders/{id}/take-payment/:
    parameters:
      - $ref: '#/components/parameters/Id'
    post:
      operationId: takePaymentOrderPayment
      tags: [Payments]
      summary: Take payment for a payment order
      responses:
        '200':
          description: Payment taken.
  /proforma-invoices/:
    get:
      operationId: listProformaInvoices
      tags: [Payments]
      summary: List proforma invoices (credit requests)
      responses:
        '200':
          description: Paginated list of proforma invoices.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/PaginatedList'
    post:
      operationId: createProformaInvoice
      tags: [Payments]
      summary: Create a proforma invoice
      responses:
        '201':
          description: Proforma invoice created.
  /proforma-invoices/{id}/take-payment/:
    parameters:
      - $ref: '#/components/parameters/Id'
    post:
      operationId: takeProformaPayment
      tags: [Payments]
      summary: Take payment for a proforma invoice
      responses:
        '200':
          description: Payment taken.
  /adhoccharges/:
    get:
      operationId: listAdHocCharges
      tags: [Payments]
      summary: List ad hoc charges
      responses:
        '200':
          description: Paginated list of ad hoc charges.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/PaginatedList'
    post:
      operationId: createAdHocCharge
      tags: [Payments]
      summary: Create an ad hoc charge
      responses:
        '201':
          description: Ad hoc charge created.
  /ahc-categories/:
    get:
      operationId: listAdHocChargeCategories
      tags: [Payments]
      summary: List ad hoc charge categories
      responses:
        '200':
          description: List of ad hoc charge categories.
  /subjects/:
    get:
      operationId: listSubjects
      tags: [Reference]
      summary: List subjects
      responses:
        '200':
          description: List of subjects.
  /countries/:
    get:
      operationId: listCountries
      tags: [Reference]
      summary: List countries
      responses:
        '200':
          description: List of countries.
  /contractor-skills/:
    get:
      operationId: listContractorSkills
      tags: [Reference]
      summary: List contractor skills
      responses:
        '200':
          description: List of contractor skills.
  /qualification-levels/:
    get:
      operationId: listQualificationLevels
      tags: [Reference]
      summary: List qualification levels
      responses:
        '200':
          description: List of qualification levels.
  /labels/:
    get:
      operationId: listLabels
      tags: [Reference]
      summary: List labels
      responses:
        '200':
          description: List of labels.
  /pipeline-stages/:
    get:
      operationId: listPipelineStages
      tags: [Reference]
      summary: List pipeline stages
      responses:
        '200':
          description: List of pipeline stages.
  /action-types/:
    get:
      operationId: listActionTypes
      tags: [Webhooks]
      summary: List webhook action types
      description: >-
        Returns the catalog of 150+ action types that can trigger a webhook -
        the `action` values delivered in the webhook `events` payload.
      responses:
        '200':
          description: List of action types.
components:
  securitySchemes:
    tokenAuth:
      type: apiKey
      in: header
      name: Authorization
      description: 'Private API key sent as: Authorization: token <API KEY>'
  parameters:
    Id:
      name: id
      in: path
      required: true
      description: The object ID.
      schema:
        type: integer
    Page:
      name: page
      in: query
      required: false
      description: Page number for paginated results (100 objects per page).
      schema:
        type: integer
  responses:
    Unauthorized:
      description: Missing or invalid API key.
    NotFound:
      description: Object not found.
  schemas:
    PaginatedList:
      type: object
      properties:
        count:
          type: integer
        next:
          type: string
          nullable: true
        previous:
          type: string
          nullable: true
        results:
          type: array
          items:
            type: object
    Client:
      type: object
      properties:
        id:
          type: integer
        first_name:
          type: string
        last_name:
          type: string
        email:
          type: string
        phone:
          type: string
        status:
          type: string
        pipeline_stage:
          type: integer
          nullable: true
        labels:
          type: array
          items:
            type: integer
      required:
        - last_name
    Recipient:
      type: object
      properties:
        id:
          type: integer
        first_name:
          type: string
        last_name:
          type: string
        email:
          type: string
        client:
          type: integer
          description: ID of the paying client this recipient belongs to.
        date_of_birth:
          type: string
          format: date
      required:
        - last_name
    Contractor:
      type: object
      properties:
        id:
          type: integer
        first_name:
          type: string
        last_name:
          type: string
        email:
          type: string
        status:
          type: string
        skills:
          type: array
          items:
            type: integer
        qualifications:
          type: array
          items:
            type: integer
      required:
        - last_name
    Service:
      type: object
      properties:
        id:
          type: integer
        name:
          type: string
        status:
          type: string
        dft_charge_type:
          type: string
        dft_charge_rate:
          type: string
        subject:
          type: integer
          nullable: true
    Appointment:
      type: object
      properties:
        id:
          type: integer
        service:
          type: integer
        start:
          type: string
          format: date-time
        finish:
          type: string
          format: date-time
        topic:
          type: string
        location:
          type: string
          nullable: true
        recipients:
          type: array
          items:
            type: integer
        contractors:
          type: array
          items:
            type: integer
    Invoice:
      type: object
      properties:
        id:
          type: integer
        client:
          type: integer
        display_id:
          type: string
        gross:
          type: string
        net:
          type: string
        tax:
          type: string
        status:
          type: string
        date_sent:
          type: string
          format: date-time
          nullable: true