Sesame HR Scheduling and Shifts API

openapi: 3.0.3
info:
  title: Sesame HR Public API
  description: >-
    The Sesame Public API (v3) exposes the Sesame HR platform - employees, time
    tracking (check-in / check-out), work hours, shifts and scheduling,
    vacations, absences and leave, departments, offices, and the organization
    chart - over a documented REST interface. All requests are authenticated
    with a Bearer API token generated in the Sesame admin panel (Settings >
    Integrations > API at app.sesametime.com). The base host is region-specific
    (api-{region}.sesametime.com, default region eu1) and every path is prefixed
    with /core/v3. This document models the subset of the ~500-endpoint API most
    relevant to HRIS, time-tracking, and workforce-management use cases; endpoint
    paths and the Bearer scheme are taken from the official documentation, while
    some request/response field shapes are modeled generically where the public
    docs do not publish a full schema.
  version: 3.0.0
  contact:
    name: Sesame HR
    url: https://www.sesamehr.com
servers:
  - url: https://api-eu1.sesametime.com/core/v3
    description: Sesame Public API v3 (EU region eu1 - default; region is account-specific)
security:
  - bearerAuth: []
tags:
  - name: Meta
    description: Token and account metadata.
  - name: Employees
    description: Employee records and their manager relationships.
  - name: Time Tracking
    description: Clock in / out, work entries, and worked-hours analytics.
  - name: Absences and Leave
    description: Vacation and absence calendars, day-off requests, holidays, and leave.
  - name: Departments and Org
    description: Departments, offices, and the organization chart.
  - name: Scheduling
    description: Planners, shifts, and schedule templates.
  - name: Webhooks
    description: Webhook subscription management.
paths:
  /info:
    get:
      operationId: getTokenInfo
      tags:
        - Meta
      summary: Show token info
      description: Returns metadata about the authenticated API token and its company. Useful for verifying that a Bearer token is valid.
      responses:
        '200':
          description: Token and company metadata.
          content:
            application/json:
              schema:
                type: object
                additionalProperties: true
        '401':
          $ref: '#/components/responses/Unauthorized'
  /employees:
    get:
      operationId: listEmployees
      tags:
        - Employees
      summary: List employees
      description: Lists employees for the company, with pagination and filtering.
      parameters:
        - $ref: '#/components/parameters/Page'
        - $ref: '#/components/parameters/Limit'
      responses:
        '200':
          description: A paginated list of employees.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/EmployeeList'
        '401':
          $ref: '#/components/responses/Unauthorized'
    post:
      operationId: createEmployee
      tags:
        - Employees
      summary: Create employee
      description: Creates a new employee record.
      requestBody:
        required: true
        content:
          application/json:
            schema:
              $ref: '#/components/schemas/EmployeeInput'
      responses:
        '201':
          description: The created employee.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/Employee'
        '401':
          $ref: '#/components/responses/Unauthorized'
        '422':
          $ref: '#/components/responses/ValidationError'
  /employees/{id}:
    parameters:
      - $ref: '#/components/parameters/Id'
    get:
      operationId: getEmployee
      tags:
        - Employees
      summary: Get employee
      description: Retrieves a single employee by ID.
      responses:
        '200':
          description: The requested employee.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/Employee'
        '401':
          $ref: '#/components/responses/Unauthorized'
        '404':
          $ref: '#/components/responses/NotFound'
    patch:
      operationId: updateEmployee
      tags:
        - Employees
      summary: Update employee
      description: Updates an existing employee record.
      requestBody:
        required: true
        content:
          application/json:
            schema:
              $ref: '#/components/schemas/EmployeeInput'
      responses:
        '200':
          description: The updated employee.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/Employee'
        '401':
          $ref: '#/components/responses/Unauthorized'
        '404':
          $ref: '#/components/responses/NotFound'
    delete:
      operationId: deleteEmployee
      tags:
        - Employees
      summary: Delete employee
      description: Deletes an employee record.
      responses:
        '200':
          description: Deletion confirmation.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/DeleteResponse'
        '401':
          $ref: '#/components/responses/Unauthorized'
        '404':
          $ref: '#/components/responses/NotFound'
  /employees/{id}/managers:
    parameters:
      - $ref: '#/components/parameters/Id'
    get:
      operationId: listEmployeeManagers
      tags:
        - Employees
      summary: List employee managers
      description: Lists the managers assigned to an employee.
      responses:
        '200':
          description: The employee's managers.
          content:
            application/json:
              schema:
                type: object
                properties:
                  data:
                    type: array
                    items:
                      $ref: '#/components/schemas/Employee'
        '401':
          $ref: '#/components/responses/Unauthorized'
    post:
      operationId: assignEmployeeManager
      tags:
        - Employees
      summary: Assign manager
      description: Assigns a manager to an employee.
      requestBody:
        required: true
        content:
          application/json:
            schema:
              type: object
              required:
                - managerId
              properties:
                managerId:
                  type: string
                  format: uuid
      responses:
        '200':
          description: Manager assigned.
          content:
            application/json:
              schema:
                type: object
                additionalProperties: true
        '401':
          $ref: '#/components/responses/Unauthorized'
  /work-entries/clock-in:
    post:
      operationId: clockIn
      tags:
        - Time Tracking
      summary: Clock in
      description: Registers a check-in (clock-in) for an employee, starting a work entry.
      requestBody:
        required: true
        content:
          application/json:
            schema:
              $ref: '#/components/schemas/ClockInput'
      responses:
        '200':
          description: The opened work entry.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/WorkEntry'
        '401':
          $ref: '#/components/responses/Unauthorized'
        '422':
          $ref: '#/components/responses/ValidationError'
  /work-entries/clock-out:
    post:
      operationId: clockOut
      tags:
        - Time Tracking
      summary: Clock out
      description: Registers a check-out (clock-out) for an employee, closing the open work entry.
      requestBody:
        required: true
        content:
          application/json:
            schema:
              $ref: '#/components/schemas/ClockInput'
      responses:
        '200':
          description: The closed work entry.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/WorkEntry'
        '401':
          $ref: '#/components/responses/Unauthorized'
  /work-entries:
    get:
      operationId: listWorkEntries
      tags:
        - Time Tracking
      summary: List work entries
      description: Lists work entries (time-clock records), filterable by employee and date range.
      parameters:
        - name: employeeId
          in: query
          required: false
          schema:
            type: string
            format: uuid
        - name: from
          in: query
          required: false
          schema:
            type: string
            format: date
        - name: to
          in: query
          required: false
          schema:
            type: string
            format: date
        - $ref: '#/components/parameters/Page'
        - $ref: '#/components/parameters/Limit'
      responses:
        '200':
          description: A paginated list of work entries.
          content:
            application/json:
              schema:
                type: object
                properties:
                  data:
                    type: array
                    items:
                      $ref: '#/components/schemas/WorkEntry'
                  meta:
                    $ref: '#/components/schemas/PageMeta'
        '401':
          $ref: '#/components/responses/Unauthorized'
    post:
      operationId: createWorkEntry
      tags:
        - Time Tracking
      summary: Create work entry
      description: Creates a work entry directly (for manual or corrected time-clock records).
      requestBody:
        required: true
        content:
          application/json:
            schema:
              $ref: '#/components/schemas/WorkEntryInput'
      responses:
        '201':
          description: The created work entry.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/WorkEntry'
        '401':
          $ref: '#/components/responses/Unauthorized'
        '422':
          $ref: '#/components/responses/ValidationError'
  /employees/worked-hours:
    get:
      operationId: listWorkedHours
      tags:
        - Time Tracking
      summary: List worked hours by employee
      description: Returns aggregated worked-hours totals per employee over a date range.
      parameters:
        - name: from
          in: query
          required: false
          schema:
            type: string
            format: date
        - name: to
          in: query
          required: false
          schema:
            type: string
            format: date
      responses:
        '200':
          description: Worked-hours aggregates.
          content:
            application/json:
              schema:
                type: object
                properties:
                  data:
                    type: array
                    items:
                      type: object
                      properties:
                        employeeId:
                          type: string
                          format: uuid
                        seconds:
                          type: integer
                        from:
                          type: string
                          format: date
                        to:
                          type: string
                          format: date
        '401':
          $ref: '#/components/responses/Unauthorized'
  /vacation-day-off-requests:
    get:
      operationId: listVacationDayOffRequests
      tags:
        - Absences and Leave
      summary: List vacation day-off requests
      description: Lists vacation day-off requests, filterable by employee and status.
      parameters:
        - name: employeeId
          in: query
          required: false
          schema:
            type: string
            format: uuid
        - name: status
          in: query
          required: false
          schema:
            type: string
            enum:
              - pending
              - accepted
              - rejected
      responses:
        '200':
          description: A list of vacation day-off requests.
          content:
            application/json:
              schema:
                type: object
                properties:
                  data:
                    type: array
                    items:
                      $ref: '#/components/schemas/DayOffRequest'
        '401':
          $ref: '#/components/responses/Unauthorized'
    post:
      operationId: createVacationDayOffRequest
      tags:
        - Absences and Leave
      summary: Create vacation day-off request
      description: Creates a vacation day-off request for an employee.
      requestBody:
        required: true
        content:
          application/json:
            schema:
              $ref: '#/components/schemas/DayOffRequestInput'
      responses:
        '201':
          description: The created request.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/DayOffRequest'
        '401':
          $ref: '#/components/responses/Unauthorized'
        '422':
          $ref: '#/components/responses/ValidationError'
  /vacation-day-off-requests/{id}/accept:
    parameters:
      - $ref: '#/components/parameters/Id'
    post:
      operationId: acceptVacationDayOffRequest
      tags:
        - Absences and Leave
      summary: Accept vacation day-off request
      description: Approves a pending vacation day-off request.
      responses:
        '200':
          description: The accepted request.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/DayOffRequest'
        '401':
          $ref: '#/components/responses/Unauthorized'
        '404':
          $ref: '#/components/responses/NotFound'
  /vacation-day-off-requests/{id}/reject:
    parameters:
      - $ref: '#/components/parameters/Id'
    post:
      operationId: rejectVacationDayOffRequest
      tags:
        - Absences and Leave
      summary: Reject vacation day-off request
      description: Rejects a pending vacation day-off request.
      responses:
        '200':
          description: The rejected request.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/DayOffRequest'
        '401':
          $ref: '#/components/responses/Unauthorized'
        '404':
          $ref: '#/components/responses/NotFound'
  /holidays:
    get:
      operationId: listHolidays
      tags:
        - Absences and Leave
      summary: List holidays
      description: Lists holidays defined across the company's holiday calendars.
      responses:
        '200':
          description: A list of holidays.
          content:
            application/json:
              schema:
                type: object
                properties:
                  data:
                    type: array
                    items:
                      type: object
                      properties:
                        id:
                          type: string
                          format: uuid
                        name:
                          type: string
                        date:
                          type: string
                          format: date
        '401':
          $ref: '#/components/responses/Unauthorized'
  /departments:
    get:
      operationId: listDepartments
      tags:
        - Departments and Org
      summary: List departments
      description: Lists the company's departments.
      responses:
        '200':
          description: A list of departments.
          content:
            application/json:
              schema:
                type: object
                properties:
                  data:
                    type: array
                    items:
                      $ref: '#/components/schemas/Department'
        '401':
          $ref: '#/components/responses/Unauthorized'
    post:
      operationId: createDepartment
      tags:
        - Departments and Org
      summary: Create department
      description: Creates a new department.
      requestBody:
        required: true
        content:
          application/json:
            schema:
              $ref: '#/components/schemas/DepartmentInput'
      responses:
        '201':
          description: The created department.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/Department'
        '401':
          $ref: '#/components/responses/Unauthorized'
        '422':
          $ref: '#/components/responses/ValidationError'
  /departments/{id}:
    parameters:
      - $ref: '#/components/parameters/Id'
    patch:
      operationId: updateDepartment
      tags:
        - Departments and Org
      summary: Update department
      description: Updates a department.
      requestBody:
        required: true
        content:
          application/json:
            schema:
              $ref: '#/components/schemas/DepartmentInput'
      responses:
        '200':
          description: The updated department.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/Department'
        '401':
          $ref: '#/components/responses/Unauthorized'
        '404':
          $ref: '#/components/responses/NotFound'
    delete:
      operationId: deleteDepartment
      tags:
        - Departments and Org
      summary: Delete department
      description: Deletes a department.
      responses:
        '200':
          description: Deletion confirmation.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/DeleteResponse'
        '401':
          $ref: '#/components/responses/Unauthorized'
        '404':
          $ref: '#/components/responses/NotFound'
  /employees/{id}/departments:
    parameters:
      - $ref: '#/components/parameters/Id'
    get:
      operationId: listEmployeeDepartments
      tags:
        - Departments and Org
      summary: List employee department assignments
      description: Lists the departments an employee is assigned to.
      responses:
        '200':
          description: The employee's department assignments.
          content:
            application/json:
              schema:
                type: object
                properties:
                  data:
                    type: array
                    items:
                      $ref: '#/components/schemas/Department'
        '401':
          $ref: '#/components/responses/Unauthorized'
    post:
      operationId: assignEmployeeDepartment
      tags:
        - Departments and Org
      summary: Assign employee to department
      description: Assigns an employee to a department.
      requestBody:
        required: true
        content:
          application/json:
            schema:
              type: object
              required:
                - departmentId
              properties:
                departmentId:
                  type: string
                  format: uuid
      responses:
        '200':
          description: Assignment result.
          content:
            application/json:
              schema:
                type: object
                additionalProperties: true
        '401':
          $ref: '#/components/responses/Unauthorized'
  /offices:
    get:
      operationId: listOffices
      tags:
        - Departments and Org
      summary: List offices
      description: Lists the company's offices (work centers).
      responses:
        '200':
          description: A list of offices.
          content:
            application/json:
              schema:
                type: object
                properties:
                  data:
                    type: array
                    items:
                      $ref: '#/components/schemas/Office'
        '401':
          $ref: '#/components/responses/Unauthorized'
    post:
      operationId: createOffice
      tags:
        - Departments and Org
      summary: Create office
      description: Creates a new office / work center.
      requestBody:
        required: true
        content:
          application/json:
            schema:
              $ref: '#/components/schemas/OfficeInput'
      responses:
        '201':
          description: The created office.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/Office'
        '401':
          $ref: '#/components/responses/Unauthorized'
        '422':
          $ref: '#/components/responses/ValidationError'
  /organization-chart/manager/{employeeId}:
    parameters:
      - name: employeeId
        in: path
        required: true
        description: The ID of the employee.
        schema:
          type: string
          format: uuid
    get:
      operationId: getManagerByEmployee
      tags:
        - Departments and Org
      summary: Get manager by employee
      description: Returns the manager of a given employee in the organization chart.
      responses:
        '200':
          description: The employee's manager.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/Employee'
        '401':
          $ref: '#/components/responses/Unauthorized'
        '404':
          $ref: '#/components/responses/NotFound'
  /planners:
    get:
      operationId: listPlanners
      tags:
        - Scheduling
      summary: List planners
      description: Lists the company's scheduling planners.
      responses:
        '200':
          description: A list of planners.
          content:
            application/json:
              schema:
                type: object
                properties:
                  data:
                    type: array
                    items:
                      $ref: '#/components/schemas/Planner'
        '401':
          $ref: '#/components/responses/Unauthorized'
  /planners/{id}/shifts:
    parameters:
      - $ref: '#/components/parameters/Id'
    post:
      operationId: assignPlannerShifts
      tags:
        - Scheduling
      summary: Assign shifts to employees
      description: Assigns one or more shifts to employees within a planner.
      requestBody:
        required: true
        content:
          application/json:
            schema:
              type: object
              properties:
                assignments:
                  type: array
                  items:
                    type: object
                    properties:
                      employeeId:
                        type: string
                        format: uuid
                      shiftId:
                        type: string
                        format: uuid
                      date:
                        type: string
                        format: date
      responses:
        '200':
          description: Shift assignment result.
          content:
            application/json:
              schema:
                type: object
                additionalProperties: true
        '401':
          $ref: '#/components/responses/Unauthorized'
  /shifts:
    get:
      operationId: listShifts
      tags:
        - Scheduling
      summary: List shifts
      description: Lists the company's shift definitions.
      responses:
        '200':
          description: A list of shifts.
          content:
            application/json:
              schema:
                type: object
                properties:
                  data:
                    type: array
                    items:
                      $ref: '#/components/schemas/Shift'
        '401':
          $ref: '#/components/responses/Unauthorized'
    post:
      operationId: createShift
      tags:
        - Scheduling
      summary: Create shift
      description: Creates a new shift definition.
      requestBody:
        required: true
        content:
          application/json:
            schema:
              $ref: '#/components/schemas/ShiftInput'
      responses:
        '201':
          description: The created shift.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/Shift'
        '401':
          $ref: '#/components/responses/Unauthorized'
        '422':
          $ref: '#/components/responses/ValidationError'
  /schedule-templates:
    get:
      operationId: listScheduleTemplates
      tags:
        - Scheduling
      summary: List schedule templates
      description: Lists reusable schedule templates.
      responses:
        '200':
          description: A list of schedule templates.
          content:
            application/json:
              schema:
                type: object
                properties:
                  data:
                    type: array
                    items:
                      type: object
                      properties:
                        id:
                          type: string
                          format: uuid
                        name:
                          type: string
        '401':
          $ref: '#/components/responses/Unauthorized'
  /webhooks:
    post:
      operationId: manageWebhooks
      tags:
        - Webhooks
      summary: Manage webhooks
      description: Creates or updates webhook subscriptions that notify your endpoints of Sesame HR events.
      requestBody:
        required: true
        content:
          application/json:
            schema:
              type: object
              properties:
                url:
                  type: string
                  format: uri
                events:
                  type: array
                  items:
                    type: string
      responses:
        '200':
          description: The webhook subscription.
          content:
            application/json:
              schema:
                type: object
                additionalProperties: true
        '401':
          $ref: '#/components/responses/Unauthorized'
components:
  securitySchemes:
    bearerAuth:
      type: http
      scheme: bearer
      description: >-
        Bearer API token generated in the Sesame admin panel under Settings >
        Integrations > API at app.sesametime.com. Passed as
        `Authorization: Bearer YOUR_API_TOKEN`.
  parameters:
    Id:
      name: id
      in: path
      required: true
      description: The UUID of the resource.
      schema:
        type: string
        format: uuid
    Page:
      name: page
      in: query
      required: false
      description: Page number for pagination.
      schema:
        type: integer
        default: 1
    Limit:
      name: limit
      in: query
      required: false
      description: Number of items per page.
      schema:
        type: integer
        default: 100
  responses:
    Unauthorized:
      description: Missing or invalid Bearer token.
      content:
        application/json:
          schema:
            $ref: '#/components/schemas/Error'
    NotFound:
      description: The requested resource was not found.
      content:
        application/json:
          schema:
            $ref: '#/components/schemas/Error'
    ValidationError:
      description: The request payload failed validation.
      content:
        application/json:
          schema:
            $ref: '#/components/schemas/Error'
  schemas:
    Error:
      type: object
      properties:
        error:
          type: object
          properties:
            code:
              type: string
            message:
              type: string
    DeleteResponse:
      type: object
      properties:
        id:
          type: string
          format: uuid
        deleted:
          type: boolean
    PageMeta:
      type: object
      properties:
        currentPage:
          type: integer
        lastPage:
          type: integer
        total:
          type: integer
    EmployeeInput:
      type: object
      required:
        - firstName
        - lastName
      properties:
        firstName:
          type: string
        lastName:
          type: string
        email:
          type: string
          format: email
        status:
          type: string
          enum:
            - active
            - inactive
        code:
          type: string
          description: Employee code / identifier used internally.
        phone:
          type: string
        nid:
          type: string
          description: National identity document number.
    Employee:
      allOf:
        - $ref: '#/components/schemas/EmployeeInput'
        - type: object
          properties:
            id:
              type: string
              format: uuid
            companyId:
              type: string
              format: uuid
            createdAt:
              type: string
              format: date-time
            updatedAt:
              type: string
              format: date-time
    EmployeeList:
      type: object
      properties:
        data:
          type: array
          items:
            $ref: '#/components/schemas/Employee'
        meta:
          $ref: '#/components/schemas/PageMeta'
    ClockInput:
      type: object
      required:
        - employeeId
      properties:
        employeeId:
          type: string
          format: uuid
        coordinates:
          type: object
          description: Optional GPS coordinates captured at check time.
          properties:
            latitude:
              type: number
            longitude:
              type: number
        origin:
          type: string
          description: Origin of the check (for example web, app, or device).
    WorkEntryInput:
      type: object
      required:
        - employeeId
      properties:
        employeeId:
          type: string
          format: uuid
        workEntryIn:
          type: string
          format: date-time
          description: Check-in timestamp.
        workEntryOut:
          type: string
          format: date-time
          description: Check-out timestamp.
    WorkEntry:
      allOf:
        - $ref: '#/components/schemas/WorkEntryInput'
        - type: object
          properties:
            id:
              type: string
              format: uuid
            workedSeconds:
              type: integer
            source:
              type: string
    DayOffRequestInput:
      type: object
      required:
        - employeeId
        - from
        - to
      properties:
        employeeId:
          type: string
          format: uuid
        from:
          type: string
          format: date
        to:
          type: string
          format: date
        comment:
          type: string
    DayOffRequest:
      allOf:
        - $ref: '#/components/schemas/DayOffRequestInput'
        - type: object
          properties:
            id:
              type: string
              format: uuid
            status:
              type: string
              enum:
                - pending
                - accepted
                - rejected
            createdAt:
              type: string
              format: date-time
    DepartmentInput:
      type: object
      required:
        - name
      properties:
        name:
          type: string
        description:
          type: string
    Department:
      allOf:
        - $ref: '#/components/schemas/DepartmentInput'
        - type: object
          properties:
            id:
              type: string
              format: uuid
    OfficeInput:
      type: object
      required:
        - name
      properties:
        name:
          type: string
        address:
          type: string
        city:
          type: string
        country:
          type: string
    Office:
      allOf:
        - $ref: '#/components/schemas/OfficeInput'
        - type: object
          properties:
            id:
              type: string
              format: uuid
    Planner:
      type: object
      properties:
        id:
          type: string
          format: uuid
        name:
          type: string
    ShiftInput:
      type: object
      required:
        - name
      properties:
        name:
          type: string
        startTime:
          type: string
          description: Shift start time (HH:mm).
        endTime:
          type: string
          description: Shift end time (HH:mm).
    Shif

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# Full source: https://raw.githubusercontent.com/api-evangelist/sesame-hr/refs/heads/main/openapi/sesame-hr-openapi.yml