Coupa Invoices API

openapi: 3.1.0
info:
  title: Coupa Core Invoices API
  description: The primary RESTful API for accessing and managing core Coupa Business Spend Management (BSM) resources including purchase orders, invoices, requisitions, and suppliers. Supports both JSON and XML response formats. All endpoints require OAuth 2.0 or API key authentication. Coupa recommends using query parameters to limit result sets for optimal performance.
  version: 1.0.0
  termsOfService: https://www.coupa.com/company/trust/agreements
  contact:
    name: Coupa Support
    url: https://compass.coupa.com/en-us/support
  license:
    name: Proprietary
    url: https://www.coupa.com/company/trust/agreements
  x-logo:
    url: https://www.coupa.com/wp-content/themes/coupa/images/coupa-logo.svg
    altText: Coupa
servers:
- url: https://{instance}.coupahost.com/api
  description: Coupa Production Instance
  variables:
    instance:
      default: your-instance
      description: Your Coupa instance subdomain
security:
- oauth2: []
- apiKey: []
tags:
- name: Invoices
  description: Create, retrieve, update, and manage invoices. Invoices represent billing documents from suppliers for goods or services delivered.
  externalDocs:
    url: https://compass.coupa.com/en-us/products/product-documentation/integration-technical-documentation/the-coupa-core-api/resources/transactional-resources/invoices-api-(invoices)
paths:
  /invoices:
    get:
      operationId: listInvoices
      summary: Coupa List invoices
      description: Retrieve a list of invoices. Use query parameters to filter results. Supports filtering by status, supplier, date ranges, and export status.
      tags:
      - Invoices
      parameters:
      - $ref: '#/components/parameters/offsetParam'
      - $ref: '#/components/parameters/limitParam'
      - $ref: '#/components/parameters/returnObjectParam'
      - $ref: '#/components/parameters/dirParam'
      - name: status
        in: query
        description: Filter by invoice status. Full list includes new, draft, pending_approval, approved, pending_receipt, processing, payable_adjustment, on_hold, ap_hold, booking_hold, pending_action, rejected, disputed, abandoned, voided, invalid.
        schema:
          type: string
          enum:
          - new
          - draft
          - pending_approval
          - approved
          - pending_receipt
          - processing
          - payable_adjustment
          - on_hold
          - ap_hold
          - booking_hold
          - pending_action
          - rejected
          - disputed
          - abandoned
          - voided
          - invalid
      - name: invoice-number
        in: query
        description: Filter by invoice number
        schema:
          type: string
      - name: supplier[name]
        in: query
        description: Filter by supplier name
        schema:
          type: string
      - name: updated-at[gt]
        in: query
        description: Filter for records updated after this datetime
        schema:
          type: string
          format: date-time
      - name: exported
        in: query
        description: Filter by export status
        schema:
          type: boolean
      responses:
        '200':
          description: A list of invoices
          content:
            application/json:
              schema:
                type: array
                items:
                  $ref: '#/components/schemas/Invoice'
            application/xml:
              schema:
                type: array
                items:
                  $ref: '#/components/schemas/Invoice'
        '400':
          $ref: '#/components/responses/BadRequest'
        '401':
          $ref: '#/components/responses/Unauthorized'
        '500':
          $ref: '#/components/responses/InternalServerError'
    post:
      operationId: createInvoice
      summary: Coupa Create an invoice
      description: Create a new invoice. Requires an invoice number, invoice date, supplier, currency, and at least one invoice line.
      tags:
      - Invoices
      requestBody:
        required: true
        content:
          application/json:
            schema:
              $ref: '#/components/schemas/InvoiceCreate'
          application/xml:
            schema:
              $ref: '#/components/schemas/InvoiceCreate'
      responses:
        '201':
          description: Invoice created successfully
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/Invoice'
        '400':
          $ref: '#/components/responses/BadRequest'
        '401':
          $ref: '#/components/responses/Unauthorized'
        '422':
          $ref: '#/components/responses/UnprocessableEntity'
        '500':
          $ref: '#/components/responses/InternalServerError'
  /invoices/{id}:
    get:
      operationId: getInvoice
      summary: Coupa Get an invoice
      description: Retrieve a single invoice by its Coupa internal ID.
      tags:
      - Invoices
      parameters:
      - $ref: '#/components/parameters/idParam'
      - $ref: '#/components/parameters/returnObjectParam'
      responses:
        '200':
          description: A single invoice
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/Invoice'
        '401':
          $ref: '#/components/responses/Unauthorized'
        '404':
          $ref: '#/components/responses/NotFound'
        '500':
          $ref: '#/components/responses/InternalServerError'
    put:
      operationId: updateInvoice
      summary: Coupa Update an invoice
      description: Update an existing invoice by its Coupa internal ID.
      tags:
      - Invoices
      parameters:
      - $ref: '#/components/parameters/idParam'
      requestBody:
        required: true
        content:
          application/json:
            schema:
              $ref: '#/components/schemas/InvoiceUpdate'
          application/xml:
            schema:
              $ref: '#/components/schemas/InvoiceUpdate'
      responses:
        '200':
          description: Invoice updated successfully
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/Invoice'
        '400':
          $ref: '#/components/responses/BadRequest'
        '401':
          $ref: '#/components/responses/Unauthorized'
        '404':
          $ref: '#/components/responses/NotFound'
        '422':
          $ref: '#/components/responses/UnprocessableEntity'
        '500':
          $ref: '#/components/responses/InternalServerError'
  /invoices/{id}/submit:
    put:
      operationId: submitInvoice
      summary: Coupa Submit a draft invoice for approval
      description: Submit a draft invoice for approval. The invoice must be in draft status. Once submitted, the invoice enters the approval workflow.
      tags:
      - Invoices
      parameters:
      - $ref: '#/components/parameters/idParam'
      responses:
        '200':
          description: Invoice submitted for approval
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/Invoice'
        '401':
          $ref: '#/components/responses/Unauthorized'
        '404':
          $ref: '#/components/responses/NotFound'
        '422':
          $ref: '#/components/responses/UnprocessableEntity'
        '500':
          $ref: '#/components/responses/InternalServerError'
  /invoices/{id}/abandon:
    put:
      operationId: abandonInvoice
      summary: Coupa Abandon an invoice
      description: Abandon an invoice, removing it from active processing.
      tags:
      - Invoices
      parameters:
      - $ref: '#/components/parameters/idParam'
      responses:
        '200':
          description: Invoice abandoned successfully
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/Invoice'
        '401':
          $ref: '#/components/responses/Unauthorized'
        '404':
          $ref: '#/components/responses/NotFound'
        '422':
          $ref: '#/components/responses/UnprocessableEntity'
        '500':
          $ref: '#/components/responses/InternalServerError'
  /invoices/{id}/void:
    put:
      operationId: voidInvoice
      summary: Coupa Void an approved or pending invoice
      description: Void an invoice that is in approved or pending status. Voided invoices cannot be reactivated.
      tags:
      - Invoices
      parameters:
      - $ref: '#/components/parameters/idParam'
      responses:
        '200':
          description: Invoice voided successfully
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/Invoice'
        '401':
          $ref: '#/components/responses/Unauthorized'
        '404':
          $ref: '#/components/responses/NotFound'
        '422':
          $ref: '#/components/responses/UnprocessableEntity'
        '500':
          $ref: '#/components/responses/InternalServerError'
  /invoices/{id}/dispute:
    put:
      operationId: disputeInvoice
      summary: Coupa Dispute an invoice
      description: Dispute an invoice. The supplier will be notified and the invoice status changes to disputed.
      tags:
      - Invoices
      parameters:
      - $ref: '#/components/parameters/idParam'
      requestBody:
        content:
          application/json:
            schema:
              type: object
              properties:
                dispute-reason:
                  type: string
                  description: Reason for disputing the invoice
      responses:
        '200':
          description: Invoice disputed successfully
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/Invoice'
        '401':
          $ref: '#/components/responses/Unauthorized'
        '404':
          $ref: '#/components/responses/NotFound'
        '422':
          $ref: '#/components/responses/UnprocessableEntity'
        '500':
          $ref: '#/components/responses/InternalServerError'
components:
  schemas:
    ApprovalReference:
      type: object
      description: Reference to an approval record
      properties:
        id:
          type: integer
          description: Coupa unique identifier for the approval
        status:
          type: string
          description: Approval status
    UserReference:
      type: object
      description: Reference to a Coupa user
      properties:
        id:
          type: integer
          description: Coupa unique identifier for the user
        login:
          type: string
          description: User login name
        email:
          type: string
          format: email
          description: User email address
    Invoice:
      type: object
      description: An invoice representing a billing document from a supplier for goods or services delivered.
      properties:
        id:
          type: integer
          description: Coupa unique identifier
          readOnly: true
        invoice-number:
          type: string
          description: Invoice identification number
          maxLength: 40
        invoice-date:
          type: string
          format: date-time
          description: Date of the invoice
        status:
          type: string
          description: Current invoice processing status
          enum:
          - new
          - draft
          - pending_approval
          - approved
          - pending_receipt
          - processing
          - payable_adjustment
          - on_hold
          - ap_hold
          - booking_hold
          - pending_action
          - rejected
          - disputed
          - abandoned
          - voided
          - invalid
        document-type:
          type: string
          description: Document type
          enum:
          - Invoice
          - Credit Note
        supplier:
          $ref: '#/components/schemas/SupplierReference'
        currency:
          $ref: '#/components/schemas/CurrencyReference'
        gross-total:
          type: number
          format: decimal
          description: Total amount before discounts and taxes
        tax-amount:
          type: number
          format: decimal
          description: Tax amount (not used if tax provided at line level)
        discount-amount:
          type: number
          format: decimal
          description: Discount amount provided by supplier
        shipping-amount:
          type: number
          format: decimal
          description: Freight charges
        handling-amount:
          type: number
          format: decimal
          description: Processing and handling fees
        amount-due-less-discount:
          type: number
          format: decimal
          description: Amount after discount application
          readOnly: true
        payment-term:
          $ref: '#/components/schemas/PaymentTermReference'
        bill-to-address:
          $ref: '#/components/schemas/AddressReference'
        ship-to-address:
          $ref: '#/components/schemas/AddressReference'
        supplier-remit-to:
          type: object
          description: Supplier remit-to address
          properties:
            id:
              type: integer
            name:
              type: string
        invoice-from-address:
          type: object
          description: Vendor address on the invoice
          properties:
            id:
              type: integer
        line-level-taxation:
          type: boolean
          description: Flag indicating whether taxes are provided at line level
        tax-code:
          type: string
          description: Tax classification code
        tax-rate:
          type: number
          format: float
          description: Percentage tax rate applied
        buyer-tax-registration:
          type: object
          description: Purchaser tax identification
          properties:
            id:
              type: integer
            number:
              type: string
        supplier-tax-registration:
          type: object
          description: Vendor tax identification
          properties:
            id:
              type: integer
            number:
              type: string
        legal-destination-country:
          type: object
          description: Legal destination country
          properties:
            id:
              type: integer
            code:
              type: string
        origin-country:
          type: object
          description: Country of origin for goods
          properties:
            id:
              type: integer
            code:
              type: string
        invoice-lines:
          type: array
          description: Collection of invoice line items
          items:
            $ref: '#/components/schemas/InvoiceLine'
        payment-method:
          type: string
          description: Payment processing method
          maxLength: 10
        payment-notes:
          type: string
          description: Payment-related notes
        payment-date:
          type: string
          format: date
          description: Actual payment date
        net-due-date:
          type: string
          format: date
          description: Net payment due date
        discount-due-date:
          type: string
          format: date
          description: Date by which discount applies
        discount-percent:
          type: number
          format: float
          description: Discount percentage
        exchange-rate:
          type: number
          format: decimal
          description: Currency exchange rate (up to 9 decimal places)
        comments:
          type: string
          description: Invoice comments
          maxLength: 255
        internal-note:
          type: string
          description: Internal note (not visible to supplier)
        supplier-note:
          type: string
          description: Note from the supplier
        delivery-date:
          type: string
          format: date
          description: Delivery date for the goods or services
        requested-by:
          $ref: '#/components/schemas/UserReference'
        image-scan-url:
          type: string
          format: uri
          description: URL of the scanned invoice image
        is-credit-note:
          type: boolean
          description: Whether this document is a credit note
        original-invoice-number:
          type: string
          description: Referenced invoice number for credit notes
          maxLength: 40
        original-invoice-date:
          type: string
          format: date
          description: Original invoice date (required for credit notes). Provide only the date.
        credit-reason:
          type: string
          description: Reason for the credit adjustment
          maxLength: 255
        paid:
          type: boolean
          description: Whether the invoice has been paid
          readOnly: true
        compliant:
          type: boolean
          description: Whether the invoice passes compliance validation
          readOnly: true
        canceled:
          type: boolean
          description: Whether the invoice has been cancelled
          readOnly: true
        exported:
          type: boolean
          description: Whether the invoice has been exported to an external system
        approvals:
          type: array
          description: Approval workflow records
          items:
            $ref: '#/components/schemas/ApprovalReference'
          readOnly: true
        date-received:
          type: string
          format: date-time
          description: When the invoice was received
        created-at:
          type: string
          format: date-time
          description: Timestamp when the invoice was created
          readOnly: true
        updated-at:
          type: string
          format: date-time
          description: Timestamp when the invoice was last updated
          readOnly: true
        created-by:
          $ref: '#/components/schemas/UserReference'
        updated-by:
          $ref: '#/components/schemas/UserReference'
    SupplierReference:
      type: object
      description: Reference to a supplier
      properties:
        id:
          type: integer
          description: Coupa unique identifier for the supplier
        name:
          type: string
          description: Supplier name
        number:
          type: string
          description: Supplier number
    InvoiceUpdate:
      type: object
      description: Schema for updating an invoice
      properties:
        invoice-date:
          type: string
          format: date-time
        payment-term:
          $ref: '#/components/schemas/PaymentTermReference'
        bill-to-address:
          $ref: '#/components/schemas/AddressReference'
        ship-to-address:
          $ref: '#/components/schemas/AddressReference'
        tax-amount:
          type: number
          format: decimal
        discount-amount:
          type: number
          format: decimal
        shipping-amount:
          type: number
          format: decimal
        handling-amount:
          type: number
          format: decimal
        line-level-taxation:
          type: boolean
        invoice-lines:
          type: array
          items:
            $ref: '#/components/schemas/InvoiceLine'
        exported:
          type: boolean
    CurrencyReference:
      type: object
      description: Reference to a currency
      properties:
        id:
          type: integer
          description: Coupa unique identifier for the currency
        code:
          type: string
          description: ISO 4217 currency code
          example: USD
    InvoiceLine:
      type: object
      description: A line item on an invoice
      properties:
        id:
          type: integer
          description: Coupa unique identifier
          readOnly: true
        line-num:
          type: integer
          description: Line number
        description:
          type: string
          description: Line item description
          maxLength: 255
        quantity:
          type: number
          format: decimal
          description: Quantity invoiced
        price:
          type: number
          format: decimal
          description: Unit price
        total:
          type: number
          format: decimal
          description: Line total
          readOnly: true
        uom:
          type: object
          description: Unit of measure
          properties:
            id:
              type: integer
            code:
              type: string
        tax-amount:
          type: number
          format: decimal
          description: Tax amount at line level
        tax-code:
          type: string
          description: Tax classification code
        tax-rate:
          type: number
          format: float
          description: Tax rate percentage
        order-line-id:
          type: integer
          description: Reference to the backing purchase order line
        account:
          type: object
          description: Chart of accounts reference
          properties:
            id:
              type: integer
            code:
              type: string
        commodity:
          type: object
          description: Commodity classification
          properties:
            id:
              type: integer
            name:
              type: string
        currency:
          $ref: '#/components/schemas/CurrencyReference'
        created-at:
          type: string
          format: date-time
          readOnly: true
        updated-at:
          type: string
          format: date-time
          readOnly: true
    Error:
      type: object
      properties:
        errors:
          type: array
          items:
            type: object
            properties:
              message:
                type: string
                description: Human-readable error message
              field:
                type: string
                description: Field that caused the error
    AddressReference:
      type: object
      description: Reference to an address
      properties:
        id:
          type: integer
          description: Coupa unique identifier for the address
        name:
          type: string
          description: Address name
        street1:
          type: string
          description: Street address line 1
        street2:
          type: string
          description: Street address line 2
        city:
          type: string
          description: City
        state:
          type: string
          description: State or province
        postal-code:
          type: string
          description: Postal or ZIP code
        country:
          type: object
          properties:
            id:
              type: integer
            code:
              type: string
              description: ISO 3166-1 alpha-2 country code
    InvoiceCreate:
      type: object
      description: Schema for creating a new invoice
      required:
      - invoice-number
      - invoice-date
      - supplier
      - currency
      - invoice-lines
      properties:
        invoice-number:
          type: string
          maxLength: 40
        invoice-date:
          type: string
          format: date-time
        document-type:
          type: string
          enum:
          - Invoice
          - Credit Note
        supplier:
          $ref: '#/components/schemas/SupplierReference'
        currency:
          $ref: '#/components/schemas/CurrencyReference'
        payment-term:
          $ref: '#/components/schemas/PaymentTermReference'
        bill-to-address:
          $ref: '#/components/schemas/AddressReference'
        ship-to-address:
          $ref: '#/components/schemas/AddressReference'
        supplier-remit-to:
          type: object
          properties:
            id:
              type: integer
        invoice-from-address:
          type: object
          properties:
            id:
              type: integer
        tax-amount:
          type: number
          format: decimal
        discount-amount:
          type: number
          format: decimal
        shipping-amount:
          type: number
          format: decimal
        handling-amount:
          type: number
          format: decimal
        line-level-taxation:
          type: boolean
        tax-code:
          type: string
        tax-rate:
          type: number
          format: float
        invoice-lines:
          type: array
          minItems: 1
          items:
            $ref: '#/components/schemas/InvoiceLine'
        is-credit-note:
          type: boolean
        original-invoice-number:
          type: string
          maxLength: 40
        original-invoice-date:
          type: string
          format: date-time
        credit-reason:
          type: string
    PaymentTermReference:
      type: object
      description: Reference to a payment term
      properties:
        id:
          type: integer
          description: Coupa unique identifier for the payment term
        code:
          type: string
          description: Payment term code
  responses:
    UnprocessableEntity:
      description: Unprocessable entity - validation errors
      content:
        application/json:
          schema:
            $ref: '#/components/schemas/Error'
    NotFound:
      description: Resource not found
      content:
        application/json:
          schema:
            $ref: '#/components/schemas/Error'
    Unauthorized:
      description: Unauthorized - invalid or missing authentication credentials
      content:
        application/json:
          schema:
            $ref: '#/components/schemas/Error'
    BadRequest:
      description: Bad request - invalid parameters or malformed request
      content:
        application/json:
          schema:
            $ref: '#/components/schemas/Error'
    InternalServerError:
      description: Internal server error
      content:
        application/json:
          schema:
            $ref: '#/components/schemas/Error'
  parameters:
    limitParam:
      name: limit
      in: query
      description: Maximum number of records to return (max 50)
      schema:
        type: integer
        default: 50
        maximum: 50
    idParam:
      name: id
      in: path
      required: true
      description: Coupa internal unique identifier
      schema:
        type: integer
    offsetParam:
      name: offset
      in: query
      description: Number of records to skip for pagination
      schema:
        type: integer
        default: 0
    dirParam:
      name: dir
      in: query
      description: Sort direction (asc or desc)
      schema:
        type: string
        enum:
        - asc
        - desc
    returnObjectParam:
      name: return_object
      in: query
      description: Set to limited to return only key fields, or shallow to exclude nested objects
      schema:
        type: string
        enum:
        - limited
        - shallow
  securitySchemes:
    oauth2:
      type: oauth2
      description: OAuth 2.0 authentication. Coupa supports the client_credentials grant type. Obtain client credentials from Coupa instance setup.
      flows:
        clientCredentials:
          tokenUrl: https://{instance}.coupahost.com/oauth2/token
          scopes:
            core.purchase_orders.read: Read purchase orders
            core.purchase_orders.write: Create and update purchase orders
            core.invoices.read: Read invoices
            core.invoices.write: Create and update invoices
            core.requisitions.read: Read requisitions
            core.requisitions.write: Create and update requisitions
            core.suppliers.read: Read suppliers
            core.suppliers.write: Create and update suppliers
    apiKey:
      type: apiKey
      in: header
      name: X-COUPA-API-KEY
      description: Legacy API key authentication. Coupa recommends migrating to OAuth 2.0. API keys are configured per Coupa instance.
externalDocs:
  description: Coupa Core API Documentation
  url: https://compass.coupa.com/en-us/products/product-documentation/integration-technical-documentation/coupa-core-api