AppZen Invoices API
The Invoices API from AppZen — 3 operation(s) for invoices.
The Invoices API from AppZen — 3 operation(s) for invoices.
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openapi: 3.2.0
info:
title: Autonomous AP APIs Chart of Accounts Invoices API
description: Public APIs for integrating with Autonomous AP
version: 2.0.3
servers:
- url: https://<env>.appzen.com/dictionary-data-services
security:
- API Key Header: []
Customer Id Header: []
Customer Key Header: []
tags:
- name: Invoices
paths:
/invoice:
post:
tags:
- Invoices
summary: Creates/Updates an invoice
description: This will create a new invoice in AppZen referred by uuid. This invoice will be processed further by AppZen for extraction and validation. When there already exists an invoice (invoice_id), then the operation is an update (the `status` would be `UPDATED` in this case).
parameters:
- $ref: '#/components/parameters/invoice-json-schema'
- in: header
name: historical
required: false
description: Flag to indicate whether the invoice is historical or not
schema:
type: boolean
default: false
- in: header
name: bypass-coa-lookup
required: false
description: Flag to indicate whether the Chart of Account segments should be identified/constructed by parsing gl_code
schema:
type: boolean
default: false
responses:
200:
description: Updated
content:
application/json:
schema:
$ref: '#/components/schemas/uuid-updated'
201:
description: Created
content:
application/json:
schema:
$ref: '#/components/schemas/uuid'
400:
description: Bad Request
content:
application/json:
schema:
$ref: '#/components/schemas/http-400-error-response'
401:
description: Unauthorized
content:
application/json:
schema:
$ref: '#/components/schemas/http-401-error-response'
403:
description: Forbidden
content:
application/json:
schema:
$ref: '#/components/schemas/http-403-error-response'
404:
description: Not Found
content:
application/json:
schema:
$ref: '#/components/schemas/http-404-error-response'
500:
description: Internal Server Error
content:
application/json:
schema:
$ref: '#/components/schemas/http-500-error-response'
/invoice/search:
post:
tags:
- Invoices
summary: Returns all invoices uuid that match the search criteria
description: Returns a list of the invoice uuids that match the status, from-date and end-date
parameters:
- $ref: '#/components/parameters/find-invoice-query-spec'
responses:
200:
description: OK
content:
application/json:
schema:
$ref: '#/components/schemas/find-invoice-result-spec'
400:
description: Bad Request
content:
application/json:
schema:
$ref: '#/components/schemas/http-400-error-response'
401:
description: Unauthorized
content:
application/json:
schema:
$ref: '#/components/schemas/http-401-error-response'
403:
description: Forbidden
content:
application/json:
schema:
$ref: '#/components/schemas/http-403-error-response'
404:
description: Not Found
content:
application/json:
schema:
$ref: '#/components/schemas/http-404-error-response'
500:
description: Internal Server Error
content:
application/json:
schema:
$ref: '#/components/schemas/http-500-error-response'
/invoice/{uuid}:
get:
tags:
- Invoices
summary: Returns an invoice's details
description: Returns the details of an invoice by uuid
parameters:
- $ref: '#/components/parameters/uuid'
responses:
200:
description: OK
content:
application/json:
schema:
$ref: '#/components/schemas/invoice-get-json-schema'
400:
description: Bad Request
content:
application/json:
schema:
$ref: '#/components/schemas/http-400-error-response'
401:
description: Unauthorized
content:
application/json:
schema:
$ref: '#/components/schemas/http-401-error-response'
403:
description: Forbidden
content:
application/json:
schema:
$ref: '#/components/schemas/http-403-error-response'
404:
description: Not Found
content:
application/json:
schema:
$ref: '#/components/schemas/http-404-error-response'
500:
description: Internal Server Error
content:
application/json:
schema:
$ref: '#/components/schemas/http-500-error-response'
components:
schemas:
invoice-line-condition:
type: object
description: Represents a PO condition associated with an invoice line (used for subsequent invoice types like freight, tax, etc.)
properties:
scope:
type: string
enum:
- HEADER
- LINE
example: LINE
description: Whether this charge originated from a header-level PO condition (HEADER) or a line-level PO condition (LINE). Used to match with PO conditions
condition_type:
type: string
example: FRA1
description: The condition type code from the PO (e.g., FRA1 for freight, TAX1 for tax). Used to match with PO conditions
condition_category:
type: string
enum:
- PURCHASE_ORDER_CONDITION_CATEGORY_UNSPECIFIED
- TAX_JUR_CODE_TRIGGER
- TAX_EXEMPTION_LICENSE_VIA_CONDITIONS
- TOTAL_CHARGES_IS_OIL
- CHARGES_CONDITION_RECORDS_IS_OIL
- TAX_JURISDICTION_LEVEL_1_WITH_LICENSE
- TAX_JURISDICTION_LEVEL_2
- TAX_JURISDICTION_LEVEL_3
- TAX_JURISDICTION_LEVEL_4
- CUSTOMER_RESERVE_5
- CUSTOMER_RESERVE_6
- CUSTOMER_RESERVE_7
- CUSTOMER_RESERVE_8
- CUSTOMER_RESERVE_9
- PACKAGING
- DELIVERY_COSTS
- INSURANCE
- CONDITION_TAX
- CASH_DISCOUNT
- CONDITION_FREIGHT
- INTERNAL_PRICE
- BASIC_PRICE
- PRICE_FOR_INTERCOMPANY_BILLING
- CUSTOMER_EXPECTED_PRICE
- BASE_AMOUNT_EXCLUDING_TAX
- GENERALLY_NEW_WHEN_COPYING
- SALES_TAX_WITH_LICENSE_CHECKING
- INPUT_TAX_NOT_DEDUCTIBLE
- VARIANTS
- BASE_AMOUNT_INCLUDING_TAX
- COSTING
- INVOICE_LIST_CONDITION
- STANDARD_COST
- MOVING_COST
- DISCOUNT_SURCHARGE_FOR_PRECIOUS_METALS
- PRICE_COMPONENT
- EXPECTED_SALES_PRICE_INCLUDING_TAX
- CUSTOMER_RESERVE_X
- CUSTOMER_RESERVE_Y
- CUSTOMER_RESERVE_Z
- RESERVED_FIXED_EXTRA_PAY
- TRANSFER_PRICE_FOR_GROUP_VALUATION
- TRANSFER_PRICE_FOR_PROFIT_CENTERS
- CONFIRMED_PURCHASE_NET_PRICE
- DOWN_PAYMENT_REQUEST
- FREE_GOODS_INCLUSIVE
- CONDITION_PAYMENT
- PROFIT_CENTER_COST
- SHIP_AND_DEBIT_1_IBU_HITEC
- SHIP_AND_DEBIT_2_IBU_HITEC
- TP_ILV_BASE_TARIF_COVERS_COSTS
- SSR_DISCOUNT_IS_OIL
- PROFIT_CENTER_INTERNAL_PRICE_ROUTE
- AFS_SEASON_DETERMINATION
- SSR_PARTNER_COMMISSION_IS_OIL
- AFS_VALUE_ADDED_SERVICES
example: CONDITION_FREIGHT
description: The category of the condition
condition_supplier_id:
type: string
example: CARRIER_001
description: '[Deprecated] Use charge_vendor_id instead. The supplier/vendor ID for this condition'
deprecated: true
charge_vendor_id:
type: string
example: CARRIER_A
description: The actual vendor/supplier ID from the invoice for this charge
charge_vendor_name:
type: string
example: DHL Express
description: The vendor/supplier name for this charge
invoice-goods-receipt:
type: object
properties:
receipt_id:
type: string
example: 123AB
description: The Receipt ID from source system
amount:
allOf:
- $ref: '#/components/schemas/amount'
- description: Amount allocated to invoice from this receipt
quantity:
type: integer
format: int32
example: 10
description: Quantity allocated to invoice from this receipt
find-invoice-query-spec:
properties:
appzen-invoice-status:
description: Audit status assigned to invoice by Appzen
type: string
enum:
- PROCESSED
- REJECTED
erp-invoice-status:
description: ERP invoice status
type: string
example: Pending Manager Review
invoice-id:
type: string
invoice-number:
type: string
supplier-id:
type: string
from-last-appzen-update-time:
description: Start Date Range value for Appzen processing date specified in UTC format
allOf:
- $ref: '#/components/schemas/date-time'
to-last-appzen-update-time:
description: End Date Range for Appzen processing date specified in UTC format
allOf:
- $ref: '#/components/schemas/date-time'
required:
- from-last-appzen-update-time
- to-last-appzen-update-time
invoice-header-custom-json:
type: object
description: 'Maximum of 20 fields allowed, 500 chars per field.
The following is the list of predefined reserved field names. They are the only field names that can have prefix "appzen: ". They are also not subject to the maximum count limit.
appzen: vendor_einvoice
appzen: exchange_rate
appzen: nota_fiscal_elec_num
appzen: nota_fiscal_type
appzen: nota_fiscal_material
appzen: nota_fiscal_service
appzen: withholding
appzen: invoice_category
appzen: business_place
appzen: section_code
appzen: gst_partner
appzen: place_of_supply
appzen: invoice_reference_no
appzen: payment_references
appzen: qr_reference_code
appzen: qr_bank
appzen: qr_unstructured_info
appzen: qr_structured_info
appzen: enasarco
appzen: partner_bank
appzen: assignment
appzen: sweden_ocr
appzen: norway_kid
appzen: denmark_fik
appzen: project
appzen: expenditure_org
appzen: expenditure_type
appzen: task
appzen: work_breakdown_structure
appzen: latam_vendor_vat_id
appzen: poland_ksef_id
appzen: israel_allocation_number
appzen: buyer_endpoint_id
appzen: buyer_reference
appzen: pl_ksef_number
appzen: pl_ksef_schema_version
appzen: pl_corrected_invoice_issue_date
appzen: pl_corrected_invoice_ksef_number
appzen: pl_corrected_invoice_number
appzen: pl_reason_for_correction
appzen: pl_type_of_correction
appzen: fr_supplier_siren
appzen: fr_supplier_siret
appzen: fr_customer_siren
appzen: fr_customer_siret
appzen: fr_invoice_format
appzen: fr_invoice_lifecycle_status
appzen: it_sdi_codice_destinatario
appzen: it_sdi_formato_trasmissione
appzen: it_sdi_id_trasmittente_code
appzen: it_sdi_id_trasmittente_country
appzen: it_sdi_pec_destinatario
appzen: it_sdi_progressivo_invio
appzen: es_dir3_oficina_contable
appzen: es_dir3_organo_gestor
appzen: es_dir3_unidad_tramitadora
appzen: es_facturae_version
appzen: de_einvoice_format
appzen: de_leitweg_id
appzen: nl_oin
appzen: nl_preferred_format
appzen: no_ehf_profile_id
appzen: no_org_number
appzen: pt_atcud
appzen: pt_qr_code_present
appzen: dk_cvr
appzen: dk_ean_gln
appzen: fi_einvoice_address
appzen: fi_business_id_y_tunnus
appzen: ie_exchange_rate
appzen: lu_exchange_rate
appzen: se_endpoint_id
appzen: hu_nav_rtir_reporting_required
appzen: bg_converted_vat_amount
appzen: be_company_number_kbo_cbe
appzen: bd_bin_or_tin
appzen: ca_gst_hst_registration
appzen: hk_business_registration_number
appzen: lk_vat_registration
appzen: mu_vat_number
appzen: ua_vat_number
appzen: us_supplier_ein
appzen: ae_tax_amount_aed
'
example:
approval-code: KE-382
category: internal-projects
'appzen: withholding': '23.5'
exchange-rate:
description: Optional. If the exchange_rate is provided, then all three fields (from_currency_code, to_currency_code and conversion_rate) are required.
example:
from_currency_code: USD
to_currency_code: EUR
conversion_rate: 0.92
required:
- from_currency_code
- to_currency_code
- conversion_rate
properties:
conversion_rate:
type: number
example: 0.92
from_currency_code:
type: string
example: USD
to_currency_code:
type: string
example: EUR
type: object
http-404-error-response:
type: object
properties:
timestamp:
type: string
example: 2019-01-17T16:12:45.977+0000
status:
type: string
example: 404
error:
type: string
example: Not Found
message:
type: string
example: 'Error code : 17e3338d - The resource you specified cannot be not found'
payment:
type: object
properties:
status:
type: string
type:
type: string
enum:
- PAYMENT
- DISCOUNT
- ADJUSTMENT
- CREDIT
example: DISCOUNT
date:
allOf:
- $ref: '#/components/schemas/date-time'
scheduled_date:
allOf:
- $ref: '#/components/schemas/date-time'
description:
type: string
amount:
allOf:
- $ref: '#/components/schemas/amount'
payment_id:
type: string
payment_method:
type: string
payment_reference_number:
type: string
payment_block:
type: string
check_number:
type: string
remittance_notes:
type: string
payment_batch_id:
type: string
approval_status:
type: string
payment_instructions:
type: string
payment_medium:
type: string
transaction_fees:
allOf:
- $ref: '#/components/schemas/amount'
requester:
type: string
approver:
type: string
exchange_rate:
allOf:
- $ref: '#/components/schemas/exchange-rate'
bank_information:
properties:
bank_account_name:
default: ''
type: string
example: ABC Bank
bank_acct_number:
type: string
example: 213-29802-8674
date-time:
type: string
format: date-time
example: '2024-03-01T11:01:00Z'
description: date should be in UTC format
http-401-error-response:
type: object
properties:
timestamp:
type: string
example: 2019-01-17T16:12:45.977+0000
status:
type: string
example: 401
error:
type: string
example: Unauthorized
message:
type: string
example: 'Error code : 17e3338d - Unable to authenticate credentials'
po_policy_match_type:
type: string
enum:
- PO_NONE_MATCH_TYPE
- PO_POLICY_TWO_WAY_MATCH
- PO_POLICY_THREE_WAY_MATCH
custom_json_object:
type: object
description: Set of key value pairs, where each value is an object with two keys - name and id
example:
code-region:
name: us-east
id: region1s
code-dept:
name: wing-1
id: '325'
invoice_line_type:
type: string
enum:
- NONE_LINE_TYPE
- GOODS
- SERVICE
- FREIGHT
- TAX
- MISCELLANEOUS
find-invoice-result-spec:
example:
- erp-invoice-id: 11069-Visit
erp-invoice-status: Ready for Review
appzen-uuid: 57187384-2f9d-4f82-acac-555a264ba968
appzen-invoice-status: REJECTED
last-appzen-update-time: '2021-06-16T18:53:38.603Z'
- erp-invoice-id: '11070'
erp-invoice-status: Ready for Review
appzen-uuid: cf3a63d3-3d26-4678-95ac-f3ed4cd8d9bf
appzen-invoice-status: PROCESSED
last-appzen-update-time: '2021-06-16T18:54:00.487Z'
properties:
erp-invoice-id:
type: string
erp-invoice-status:
type: string
appzen-uuid:
type: string
appzen-invoice-status:
type: string
last-appzen-update-time:
type: string
withholding-tax:
type: object
properties:
type:
type: string
code:
type: string
base_amount:
type: object
required:
- amount
- currency
properties:
amount:
type: number
currency:
type: string
wht_amount:
type: object
required:
- amount
- currency
properties:
amount:
type: number
currency:
type: string
address:
type: object
required:
- address_type
properties:
address_type:
type: string
enum:
- REMIT_TO
- BILL_TO
- SHIP_TO
- OFFICE
- SUPPLIER_ADDRESS
- CUSTOMER_ADDRESS
- NONE_ADDRESS_TYPE
address:
allOf:
- $ref: '#/components/schemas/addressCore'
site_id:
type: string
example: '913838'
site_name:
type: string
example: California HQ
custom_json:
type: object
properties:
key1:
type: string
example: value1
is_active:
type: boolean
default: true
valid_start_date:
allOf:
- $ref: '#/components/schemas/date-time'
valid_end_date:
allOf:
- $ref: '#/components/schemas/date-time'
invoice-line:
type: object
required:
- total_amount
- line_number
- unit_price
- line_description
- quantity
properties:
line_number:
type: number
line_description:
type: string
quantity:
type: number
unit_price:
type: object
required:
- amount
- currency
properties:
amount:
type: number
currency:
type: string
total_amount:
type: object
required:
- amount
- currency
properties:
amount:
type: number
currency:
type: string
tax_amount:
type: object
required:
- amount
- currency
properties:
amount:
type: number
currency:
type: string
tax_applicability_id:
type: string
example: 2A3BL
memo:
type: string
example: Partially payed on 12/03
amortization_schedule:
type: string
example: monthly
price_per_unit:
type: number
example: 2.55
line_vat_amount:
allOf:
- $ref: '#/components/schemas/amount'
line_vat_breakdown:
type: array
items:
allOf:
- $ref: '#/components/schemas/vat-breakdown-item'
- description: The break down of vat amount for the invoice line
appzen_line_vat_breakdown:
type: array
items:
allOf:
- $ref: '#/components/schemas/appzen-vat-breakdown-item'
- description: Appzen break down of vat amount for the invoice line
purchase_order_number:
type: string
purchase_order_line_number:
type: string
po_match_type:
allOf:
- $ref: '#/components/schemas/po_policy_match_type'
line_item_code:
type: string
unit_of_measure:
type: string
model_number:
type: string
currency:
type: string
gl_code:
type: string
segments:
type: array
items:
type: object
$ref: '#/components/schemas/invoice-account-segment'
has_line_allocations:
type: boolean
po_backed_line:
type: boolean
line_allocations:
type: array
items:
allOf:
- $ref: '#/components/schemas/invoice-line-allocation'
custom_json:
allOf:
- $ref: '#/components/schemas/invoice-line-custom-json'
custom_json_object:
allOf:
- $ref: '#/components/schemas/custom_json_object'
service_start_date:
allOf:
- $ref: '#/components/schemas/date-time'
service_end_date:
allOf:
- $ref: '#/components/schemas/date-time'
amortization_start_date:
allOf:
- $ref: '#/components/schemas/date-time'
amortization_end_date:
allOf:
- $ref: '#/components/schemas/date-time'
amortization_schedule_details:
type: object
properties:
id:
type: integer
name:
type: string
line_type:
allOf:
- $ref: '#/components/schemas/invoice_line_type'
goods_receipts:
type: array
items:
allOf:
- $ref: '#/components/schemas/invoice-goods-receipt'
hsn_sac_code:
type: string
line_conditions:
type: array
items:
allOf:
- $ref: '#/components/schemas/invoice-line-condition'
description: List of PO conditions associated with this invoice line (for subsequent invoice types like freight, tax charges)
line_discounts:
type: array
items:
allOf:
- $ref: '#/components/schemas/discount'
description: List of discounts applied at invoice line level
line_discount:
allOf:
- $ref: '#/components/schemas/amount'
description: Line level discount amount
header_discount:
allOf:
- $ref: '#/components/schemas/amount'
description: Header level discount amount applied to this line
total_after_line_discount:
allOf:
- $ref: '#/components/schemas/amount'
description: Total after applying line discounts
total_after_all_discounts:
allOf:
- $ref: '#/components/schemas/amount'
description: Total after applying all discounts (line and header)
invoice-line-allocation:
type: object
description: Specify an allocation for an invoice line. Either amount/tax or percentage is required.
required:
- amount
- tax
- percentage
properties:
external_allocation_id:
type: string
amount:
type: number
example: 25.6
tax:
example: 2.56
type: number
percentage:
type: number
example: 35
gl_code:
type: string
allocation_quantity:
type: number
purchase_order_number:
type: string
purchase_order_line_number:
type: integer
appzen_line_allocation_number:
type: integer
goods_receipts:
type: array
items:
allOf:
- $ref: '#/components/schemas/invoice-goods-receipt'
payment_type:
type: string
enum:
- ACH
- DOMESTIC_WIRE
- SEPA_CREDIT_TRANSFER
- INTERNATIONAL_WIRE_SWIFT
- BACS
- BECS
- CHECK_PAPER
- REAL_TIME_PAYMENTS
- VIRTUAL_CARD
abridgedAddresses:
type: array
items:
type: object
properties:
address_type:
type: string
enum:
- REMIT_TO
- BILL_TO
- SHIP_TO
- OFFICE
- SUPPLIER_ADDRESS
- CUSTOMER_ADDRESS
- NONE_ADDRESS_TYPE
address:
allOf:
- $ref: '#/components/schemas/addressCore'
addressCore:
required:
- address_line1
- country
- zip
properties:
address_line1:
default: ''
title: The address_line1 schema
type: string
example: 12345 MARKET STREET
address_line2:
default: ''
title: The address_line2 schema
type: string
example: SUITE 1234
address_line3:
default: ''
title: The address_line3 schema
type: string
example: ''
area_code:
default: ''
title: The area_code schema
type: string
example: '415'
city:
default: ''
title: The city schema
type: string
example: SAN FRANCISCO
company:
default: ''
title: The company schema
type: string
example: Preferred Supplier Inc.
contact:
default: ''
title: The contact schema
type: string
example: Jane Doe
country:
default: ''
title: The country schema
type: string
example: US
country_iso3:
default: ''
title: The country_iso3 schema
type: string
example: USA
email:
default: ''
title: The email schema
type: string
example: janedoe@supplier.com
phone:
default: ''
title: The phone schema
type: string
example: '4042965282'
province:
default: ''
title: The province schema
type: string
example: ''
state:
default: ''
title: The state schema
type: string
example: CA
zip:
default: ''
title: The zip schema
type: string
example: '94016'
http-400-error-response:
type: object
properties:
timestamp:
type: string
example: 2019-01-17T16:12:45.977+0000
status:
type: string
example: 400
error:
type: string
example: Bad Request
message:
type: string
example: 'Error code : 17e3338d - Invalid request, please fix and resend'
invoice-account-segment:
type: object
required:
- code
- name
- segment_type
- appzen_segment_type
- segment_name_id
properties:
code:
type: string
name:
type: string
segment_type:
type: string
appzen_segment_type:
type: string
description: Value represents how appzen understands the customer segment type. OTHER_SEGMENT should be used to map any customer segment type that does not have correspondence with one of the named appzen segment types (e.g. ACCOUNT_SEGMENT, DEPARTMENT_SEGMENT etc). Multiple OTHER_SEGMENT mappings may be specified, if needed.
enum:
- OTHER_SEGMENT
- LEGAL_ENTITY_SEGMENT
- COMPANY_SEGMENT
- ACCOUNT_SEGMENT
- DEPARTMENT_SEGMENT
- COST_CENTER_SEGMENT
- VENDOR_SEGMENT
- LOCATION_SEGMENT
- USER_SEGMENT
- CUSTOMER_SEGMENT
- PROJECT_SEGMENT
- SPEND_CATEGORY_SEGMENT
- REGION_SEGMENT
- INTERCOMPANY_SEGMENT
example: COST_CENTER_SEGMENT
segment_name_id:
type: string
uuid-updated:
type: object
properties:
uuid:
type: string
example: 5fc03087-d265-11e7-b8c6-83e29cd24f4c
status:
type: string
example: UPDATED
http-403-error-response:
type: object
properties:
timestamp:
type: string
example: 2019-01-17T16:12:45.977+0000
status:
type: string
example: 403
error:
type: string
example: Forbidden
message:
type: string
example: 'Error code : 17e3338d - You do not have permission to access this resource'
uuid:
type: object
properties:
uuid:
type: string
example: 5fc03087-d265-11e7-b8c6-83e29cd24f4c
status:
type: string
example: CREATED
discount:
type: object
properties:
discount_base_amount:
allOf:
- $ref: '#/components/schemas/amount'
description: Base amount on which the discount is calculated
discount_percentage:
type: number
description: Discount percentage applied
example: 10.5
discount_amount:
allOf:
- $ref: '#/components/schemas/amount'
description: Actual discount amount in currency
vat-breakdown-item:
type: object
properties:
vat_id:
type: string
description: External vat_id
example: gst_1232ext
code:
type: string
example: GST
rate:
type: number
description: rate as percentage
example: 20.5
exclusiveMinimum: 0
vat_amount:
allOf:
- $ref: '#/components/schemas/amount'
jurisdiction_code:
type: string
description: Standard tax jurisdiction code
example: IN
invoice-get-json-schema:
type: object
required:
- invoice_id
- invoice_number
- supplier_id
- invoice_date
- payment_term
- total_amount
- entity_id
properties:
total_amount:
required:
- amount
- currency
type: object
properties:
amount:
type: number
currency:
type: string
invoice_id:
type: string
invoice_status:
type: string
entity_id:
type: string
entity_name:
type: string
purchase_order_numbers:
type: array
example:
- 12321XP
items:
type: string
site_id:
type: string
invoice_number:
type: strin
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# Full source: https://raw.githubusercontent.com/api-evangelist/appzen/refs/heads/main/openapi/appzen-invoices-api-openapi.yml