Workday Journal Entry

{
  "$schema": "https://json-schema.org/draft/2020-12/schema",
  "$id": "https://community.workday.com/schemas/workday-financials/journal-entry.json",
  "title": "Workday Journal Entry",
  "description": "A journal entry records financial transactions in the general ledger, consisting of balanced debit and credit lines posted to specific ledger accounts within a Workday Financial Management system.",
  "type": "object",
  "required": ["journalDate", "company", "lines"],
  "properties": {
    "id": {
      "type": "string",
      "description": "Workday ID (WID) uniquely identifying the journal entry"
    },
    "journalNumber": {
      "type": "string",
      "description": "System-generated journal entry number"
    },
    "journalDate": {
      "type": "string",
      "format": "date",
      "description": "Date of the journal entry"
    },
    "description": {
      "type": "string",
      "description": "Descriptive memo for the journal entry"
    },
    "status": {
      "type": "string",
      "enum": ["Draft", "Submitted", "Approved", "Posted", "Reversed"],
      "description": "Current lifecycle status of the journal entry"
    },
    "journalSource": {
      "type": "string",
      "description": "Source system or process that created the journal entry"
    },
    "company": {
      "$ref": "#/$defs/Reference",
      "description": "Company entity associated with the journal entry"
    },
    "currency": {
      "$ref": "#/$defs/Reference",
      "description": "Transaction currency"
    },
    "accountingPeriod": {
      "$ref": "#/$defs/Reference",
      "description": "Accounting period for the journal entry"
    },
    "totalDebit": {
      "type": "number",
      "minimum": 0,
      "description": "Total debit amount across all lines"
    },
    "totalCredit": {
      "type": "number",
      "minimum": 0,
      "description": "Total credit amount across all lines"
    },
    "lines": {
      "type": "array",
      "minItems": 2,
      "items": {
        "$ref": "#/$defs/JournalLine"
      },
      "description": "Individual journal entry lines (minimum two required for balanced entry)"
    },
    "createdBy": {
      "$ref": "#/$defs/Reference",
      "description": "Worker who created the journal entry"
    },
    "createdOn": {
      "type": "string",
      "format": "date-time",
      "description": "Timestamp when the journal entry was created"
    }
  },
  "$defs": {
    "JournalLine": {
      "type": "object",
      "description": "An individual line within a journal entry representing a debit or credit to a ledger account",
      "properties": {
        "ledgerAccount": {
          "$ref": "#/$defs/Reference",
          "description": "Ledger account for this line"
        },
        "debitAmount": {
          "type": "number",
          "minimum": 0,
          "description": "Debit amount for this line"
        },
        "creditAmount": {
          "type": "number",
          "minimum": 0,
          "description": "Credit amount for this line"
        },
        "memo": {
          "type": "string",
          "description": "Line-level memo"
        },
        "costCenter": {
          "$ref": "#/$defs/Reference",
          "description": "Cost center allocation for this line"
        }
      }
    },
    "Reference": {
      "type": "object",
      "description": "A reference to a related Workday resource",
      "properties": {
        "id": {
          "type": "string",
          "description": "Workday ID (WID) of the referenced resource"
        },
        "descriptor": {
          "type": "string",
          "description": "Display name of the referenced resource"
        }
      }
    }
  }
}