Apideck · Schema

ExpenseReport

IntegrationUnified APIA2A

Properties

Name	Type	Description
id	object
display_id	object
number	string	The expense report number.
title	string	Title or purpose of the expense report.
employee	object	The employee who submitted the expense report.
status	string	The status of the expense report.
transaction_date	object
posting_date	string	The date the expense report was posted to the general ledger.
due_date	string	Date when reimbursement is due.
currency	object
currency_rate	object
sub_total	object
total_tax	object
total_amount	number	Total amount of all expense lines including tax.
reimbursable_amount	number	Total reimbursable amount (may differ from total if some expenses are non-reimbursable).
memo	string	The memo of the expense report.
department	object
location	object
account	object
accounting_period	object	The accounting period the expense report is posted to.
line_items	array	Expense line items linked to this expense report.
subsidiary	object
tracking_categories	object
tax_inclusive	object
approved_by	object	The person who approved the expense report.
custom_fields	array
custom_mappings	object
row_version	object
updated_by	object
created_by	object
updated_at	object
created_at	object
pass_through	object

View JSON Schema on GitHub

JSON Schema

{
  "$schema": "https://json-schema.org/draft/2020-12/schema",
  "$id": "#/components/schemas/ExpenseReport",
  "title": "ExpenseReport",
  "type": "object",
  "x-apideck-schema-id": "ExpenseReport",
  "additionalProperties": false,
  "x-apideck-weights": {
    "id": "critical",
    "display_id": "high",
    "number": "medium",
    "title": "high",
    "employee": "critical",
    "status": "critical",
    "transaction_date": "critical",
    "posting_date": "low",
    "due_date": "medium",
    "currency": "high",
    "currency_rate": "edge-case",
    "sub_total": "high",
    "total_tax": "high",
    "total_amount": "critical",
    "reimbursable_amount": "medium",
    "memo": "medium",
    "department": "medium",
    "location": "medium",
    "account": "medium",
    "accounting_period": "low",
    "line_items": "critical",
    "subsidiary": "medium",
    "tracking_categories": "medium",
    "tax_inclusive": "edge-case",
    "approved_by": "low",
    "custom_fields": "medium",
    "custom_mappings": "low",
    "row_version": "low",
    "updated_by": "edge-case",
    "created_by": "edge-case",
    "updated_at": "medium",
    "created_at": "medium",
    "pass_through": "low"
  },
  "required": [
    "employee",
    "transaction_date",
    "line_items"
  ],
  "x-apideck-strict-required": [
    "id",
    "employee",
    "transaction_date",
    "line_items",
    "status",
    "total_amount"
  ],
  "properties": {
    "id": {
      "$ref": "#/components/schemas/Id"
    },
    "display_id": {
      "$ref": "#/components/schemas/DisplayId"
    },
    "number": {
      "type": "string",
      "title": "Number",
      "description": "The expense report number.",
      "example": "ER-001",
      "nullable": true
    },
    "title": {
      "type": "string",
      "title": "Title",
      "description": "Title or purpose of the expense report.",
      "example": "Q1 Business Travel",
      "nullable": true
    },
    "employee": {
      "type": "object",
      "title": "Employee",
      "description": "The employee who submitted the expense report.",
      "properties": {
        "id": {
          "type": "string",
          "title": "Employee ID",
          "description": "A unique identifier for the employee.",
          "example": "12345"
        },
        "display_name": {
          "type": "string",
          "title": "Employee Display Name",
          "description": "The display name of the employee.",
          "example": "John Doe",
          "nullable": true
        }
      }
    },
    "status": {
      "type": "string",
      "title": "Status",
      "description": "The status of the expense report.",
      "x-apideck-enum-id": "expense_reports.status",
      "enum": [
        "draft",
        "submitted",
        "approved",
        "reimbursed",
        "rejected",
        "reversed",
        "voided"
      ],
      "example": "submitted",
      "nullable": true
    },
    "transaction_date": {
      "$ref": "#/components/schemas/TransactionDate"
    },
    "posting_date": {
      "type": "string",
      "title": "Posting Date",
      "description": "The date the expense report was posted to the general ledger.",
      "format": "date",
      "example": "2024-06-01",
      "nullable": true
    },
    "due_date": {
      "type": "string",
      "title": "Due Date",
      "description": "Date when reimbursement is due.",
      "format": "date",
      "example": "2024-06-15",
      "nullable": true
    },
    "currency": {
      "$ref": "#/components/schemas/Currency"
    },
    "currency_rate": {
      "$ref": "#/components/schemas/CurrencyRate"
    },
    "sub_total": {
      "$ref": "#/components/schemas/SubTotal"
    },
    "total_tax": {
      "$ref": "#/components/schemas/TotalTax"
    },
    "total_amount": {
      "type": "number",
      "title": "Total Amount",
      "description": "Total amount of all expense lines including tax.",
      "example": 1250.75,
      "nullable": true
    },
    "reimbursable_amount": {
      "type": "number",
      "title": "Reimbursable Amount",
      "description": "Total reimbursable amount (may differ from total if some expenses are non-reimbursable).",
      "example": 1100,
      "nullable": true
    },
    "memo": {
      "type": "string",
      "title": "Memo",
      "description": "The memo of the expense report.",
      "example": "Business travel expenses for Q1 client meetings",
      "nullable": true
    },
    "department": {
      "$ref": "#/components/schemas/LinkedDepartment"
    },
    "location": {
      "$ref": "#/components/schemas/LinkedLocation"
    },
    "account": {
      "$ref": "#/components/schemas/LinkedLedgerAccount"
    },
    "accounting_period": {
      "type": "object",
      "title": "Accounting Period",
      "description": "The accounting period the expense report is posted to.",
      "nullable": true,
      "properties": {
        "id": {
          "type": "string",
          "title": "Accounting Period ID",
          "description": "A unique identifier for the accounting period.",
          "example": "12345"
        },
        "name": {
          "type": "string",
          "title": "Accounting Period Name",
          "description": "The name of the accounting period.",
          "example": "Q1 2024",
          "nullable": true
        }
      }
    },
    "line_items": {
      "type": "array",
      "minItems": 1,
      "description": "Expense line items linked to this expense report.",
      "items": {
        "$ref": "#/components/schemas/ExpenseReportLineItem"
      }
    },
    "subsidiary": {
      "$ref": "#/components/schemas/LinkedSubsidiary"
    },
    "tracking_categories": {
      "$ref": "#/components/schemas/LinkedTrackingCategories"
    },
    "tax_inclusive": {
      "$ref": "#/components/schemas/TaxInclusive"
    },
    "approved_by": {
      "type": "object",
      "title": "Approved By",
      "description": "The person who approved the expense report.",
      "nullable": true,
      "properties": {
        "id": {
          "type": "string",
          "title": "Approver ID",
          "description": "A unique identifier for the approver.",
          "example": "12345"
        },
        "display_name": {
          "type": "string",
          "title": "Approver Display Name",
          "description": "The display name of the approver.",
          "example": "Jane Smith",
          "nullable": true
        }
      }
    },
    "custom_fields": {
      "type": "array",
      "items": {
        "$ref": "#/components/schemas/CustomField"
      }
    },
    "custom_mappings": {
      "$ref": "#/components/schemas/CustomMappings"
    },
    "row_version": {
      "$ref": "#/components/schemas/RowVersion"
    },
    "updated_by": {
      "$ref": "#/components/schemas/UpdatedBy"
    },
    "created_by": {
      "$ref": "#/components/schemas/CreatedBy"
    },
    "updated_at": {
      "$ref": "#/components/schemas/UpdatedAt"
    },
    "created_at": {
      "$ref": "#/components/schemas/CreatedAt"
    },
    "pass_through": {
      "$ref": "#/components/schemas/PassThroughBody"
    }
  }
}

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