Zuora Journal Runs API
Use journal runs to automatically create summary journal entities that are suitable for importing into your general ledger system. For more information about journal runs, see Journal Runs.
Use journal runs to automatically create summary journal entities that are suitable for importing into your general ledger system. For more information about journal runs, see Journal Runs.
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openapi: 3.2.0
info:
version: '2023-12-15'
title: Reference Journal Runs API
description: '# Introduction
Welcome to the REST API reference for the Zuora Billing, Payments, and Central Platform!'
contact:
email: docs@zuora.com
servers:
- url: https://rest.zuora.com/
tags:
- name: Journal Runs
description: 'Use journal runs to automatically create summary journal entities that are suitable for importing into your general ledger system.
For more information about journal runs, see Journal Runs.'
paths:
/v1/journal-runs:
post:
summary: Create a journal run
operationId: POST_JournalRun
description: This REST API reference describes how to create a journal run. Request and response field descriptions and sample code are provided.
tags:
- Journal Runs
parameters:
- $ref: '#/components/parameters/GLOBAL_HEADER_Idempotency_Key'
- $ref: '#/components/parameters/GLOBAL_HEADER_Accept_Encoding'
- $ref: '#/components/parameters/GLOBAL_HEADER_Content_Encoding'
- $ref: '#/components/parameters/GLOBAL_HEADER_Authorization_OAuth_optional'
- $ref: '#/components/parameters/GLOBAL_HEADER_Zuora_Track_Id'
- $ref: '#/components/parameters/GLOBAL_HEADER_Zuora_Entity_Ids_Single'
- $ref: '#/components/parameters/GLOBAL_HEADER_Zuora_Org_Ids'
responses:
'200':
headers:
Content-Encoding:
description: "This header is returned if you specify the `Accept-Encoding: gzip` request header and the response contains over 1000 bytes of data.\n\nNote that only the following MIME types support gzipped responses:\n - `application/json`\n - `application/xml`\n - `text/html`\n - `text/csv`\n - `text/plain`\n"
schema:
type: string
RateLimit-Limit:
description: 'The request limit quota for the time window closest to exhaustion. See [rate limits](https://knowledgecenter.zuora.com/BB_Introducing_Z_Business/Policies/Concurrent_Request_Limits#Rate_limits) for more information.
'
schema:
type: string
RateLimit-Remaining:
description: 'The number of requests remaining in the time window closest to quota exhaustion. See [rate limits](https://knowledgecenter.zuora.com/BB_Introducing_Z_Business/Policies/Concurrent_Request_Limits#Rate_limits) for more information.
'
schema:
type: number
RateLimit-Reset:
description: 'The number of seconds until the quota resets for the time window closest to quota exhaustion. See [rate limits](https://knowledgecenter.zuora.com/BB_Introducing_Z_Business/Policies/Concurrent_Request_Limits#Rate_limits) for more information.
'
schema:
type: number
Zuora-Request-Id:
description: 'The Zuora internal identifier of the API call. You cannot control the value of this header.
'
schema:
type: string
maxLength: 36
minLength: 36
Zuora-Track-Id:
description: 'A custom identifier for tracing the API call. If you specified a tracing identifier in the request headers, Zuora returns the same tracing identifier. Otherwise, Zuora does not set this header.
'
schema:
type: string
maxLength: 64
description: ''
content:
application/json:
schema:
$ref: '#/components/schemas/POSTJournalRunResponseType'
example:
journalRunNumber: JR-00000008
success: true
requestBody:
content:
application/json:
schema:
$ref: '#/components/schemas/POSTJournalRunType'
required: true
/v1/journal-runs/{jr-number}:
get:
summary: Retrieve a journal run
operationId: GET_JournalRun
description: This REST API reference describes how to get information about a journal run. Request and response field descriptions and sample code are provided.
tags:
- Journal Runs
parameters:
- $ref: '#/components/parameters/GLOBAL_HEADER_Accept_Encoding'
- $ref: '#/components/parameters/GLOBAL_HEADER_Content_Encoding'
- $ref: '#/components/parameters/GLOBAL_HEADER_Authorization_OAuth_optional'
- $ref: '#/components/parameters/GLOBAL_HEADER_Zuora_Track_Id'
- $ref: '#/components/parameters/GLOBAL_HEADER_Zuora_Entity_Ids_Single'
- $ref: '#/components/parameters/GLOBAL_HEADER_Zuora_Org_Ids'
- name: jr-number
in: path
description: 'Journal run number. Must be a valid journal run number in the format `JR-00000001`.
'
required: true
schema:
type: string
responses:
'200':
headers:
Content-Encoding:
description: "This header is returned if you specify the `Accept-Encoding: gzip` request header and the response contains over 1000 bytes of data.\n\nNote that only the following MIME types support gzipped responses:\n - `application/json`\n - `application/xml`\n - `text/html`\n - `text/csv`\n - `text/plain`\n"
schema:
type: string
RateLimit-Limit:
description: 'The request limit quota for the time window closest to exhaustion. See [rate limits](https://knowledgecenter.zuora.com/BB_Introducing_Z_Business/Policies/Concurrent_Request_Limits#Rate_limits) for more information.
'
schema:
type: string
RateLimit-Remaining:
description: 'The number of requests remaining in the time window closest to quota exhaustion. See [rate limits](https://knowledgecenter.zuora.com/BB_Introducing_Z_Business/Policies/Concurrent_Request_Limits#Rate_limits) for more information.
'
schema:
type: number
RateLimit-Reset:
description: 'The number of seconds until the quota resets for the time window closest to quota exhaustion. See [rate limits](https://knowledgecenter.zuora.com/BB_Introducing_Z_Business/Policies/Concurrent_Request_Limits#Rate_limits) for more information.
'
schema:
type: number
Zuora-Request-Id:
description: 'The Zuora internal identifier of the API call. You cannot control the value of this header.
'
schema:
type: string
maxLength: 36
minLength: 36
Zuora-Track-Id:
description: 'A custom identifier for tracing the API call. If you specified a tracing identifier in the request headers, Zuora returns the same tracing identifier. Otherwise, Zuora does not set this header.
'
schema:
type: string
maxLength: 64
description: ''
content:
application/json:
schema:
$ref: '#/components/schemas/GETJournalRunType'
example:
number: JR-00000002
status: Completed
executedOn: '2014-11-15 22:05:12'
segmentationRuleName: s1
totalJournalEntryCount: 2
targetStartDate: '2016-03-01'
targetEndDate: '2016-03-31'
journalEntryDate: '2016-02-02'
transactionTypes:
- type: Invoice Item
success: true
delete:
summary: Delete a journal run
operationId: DELETE_JournalRun
description: 'This reference describes how to delete a journal run using the REST API.
You can only delete journal runs that have already been canceled.
You must have the "Delete Cancelled Journal Run" Zuora Finance user permission enabled to delete journal runs.'
tags:
- Journal Runs
parameters:
- $ref: '#/components/parameters/GLOBAL_HEADER_Accept_Encoding'
- $ref: '#/components/parameters/GLOBAL_HEADER_Content_Encoding'
- $ref: '#/components/parameters/GLOBAL_HEADER_Authorization_OAuth_optional'
- $ref: '#/components/parameters/GLOBAL_HEADER_Zuora_Track_Id'
- $ref: '#/components/parameters/GLOBAL_HEADER_Zuora_Entity_Ids_Single'
- $ref: '#/components/parameters/GLOBAL_HEADER_Zuora_Org_Ids'
- name: jr-number
in: path
required: true
description: 'Journal run number. Must be a valid journal run number in the format `JR-00000001`.
'
schema:
type: string
responses:
'200':
headers:
Content-Encoding:
description: "This header is returned if you specify the `Accept-Encoding: gzip` request header and the response contains over 1000 bytes of data.\n\nNote that only the following MIME types support gzipped responses:\n - `application/json`\n - `application/xml`\n - `text/html`\n - `text/csv`\n - `text/plain`\n"
schema:
type: string
RateLimit-Limit:
description: 'The request limit quota for the time window closest to exhaustion. See [rate limits](https://knowledgecenter.zuora.com/BB_Introducing_Z_Business/Policies/Concurrent_Request_Limits#Rate_limits) for more information.
'
schema:
type: string
RateLimit-Remaining:
description: 'The number of requests remaining in the time window closest to quota exhaustion. See [rate limits](https://knowledgecenter.zuora.com/BB_Introducing_Z_Business/Policies/Concurrent_Request_Limits#Rate_limits) for more information.
'
schema:
type: number
RateLimit-Reset:
description: 'The number of seconds until the quota resets for the time window closest to quota exhaustion. See [rate limits](https://knowledgecenter.zuora.com/BB_Introducing_Z_Business/Policies/Concurrent_Request_Limits#Rate_limits) for more information.
'
schema:
type: number
Zuora-Request-Id:
description: 'The Zuora internal identifier of the API call. You cannot control the value of this header.
'
schema:
type: string
maxLength: 36
minLength: 36
Zuora-Track-Id:
description: 'A custom identifier for tracing the API call. If you specified a tracing identifier in the request headers, Zuora returns the same tracing identifier. Otherwise, Zuora does not set this header.
'
schema:
type: string
maxLength: 64
description: ''
content:
application/json:
schema:
$ref: '#/components/schemas/CommonResponseType'
example:
success: true
/v1/journal-runs/{jr-number}/cancel:
put:
summary: Cancel a journal run
operationId: PUT_JournalRun
description: 'This reference describes how to cancel a journal run using the REST API.
The summary journal entries in the journal run are canceled asynchronously. See the "Example" section below for details.
You must have the "Cancel Journal Run" Zuora Finance user permission enabled to cancel journal runs.
### Notes
When you cancel a journal run, the summary journal entries associated with that journal run are canceled asynchronously. A response of `{ "success": true }` means only that the specified journal run has a status of "Pending", "Error", or "Completed" and therefore can be canceled, but does not mean that the whole journal run was successfully canceled.
For example, let''s say you want to cancel journal run JR-00000075. The journal run status is "Completed" and it contains ten journal entries. One of the journal entries has its Transferred to Accounting status set to "Yes", meaning that the entry cannot be canceled. The workflow might go as follows:
1. You make an API call to cancel the journal run.
2. The journal run status is "Completed", so you receive a response of `{ "success": true }`.
3. Zuora begins asynchronously canceling journal entries associated with the journal run. The journal entry whose Transferred to Accounting status is "Yes" fails to be canceled. The cancelation process continues, and the other journal entries are successfully canceled.
4. The journal run status remains as "Completed". The status does not change to "Canceled" because the journal run still contains a journey entry that is not canceled.'
tags:
- Journal Runs
parameters:
- $ref: '#/components/parameters/GLOBAL_HEADER_Accept_Encoding'
- $ref: '#/components/parameters/GLOBAL_HEADER_Content_Encoding'
- $ref: '#/components/parameters/GLOBAL_HEADER_Authorization_OAuth_optional'
- $ref: '#/components/parameters/GLOBAL_HEADER_Zuora_Track_Id'
- $ref: '#/components/parameters/GLOBAL_HEADER_Zuora_Entity_Ids_Single'
- $ref: '#/components/parameters/GLOBAL_HEADER_Zuora_Org_Ids'
- name: jr-number
in: path
required: true
description: "Journal run number. Must be a valid journal run number in the format JR-00000001. \nYou can only cancel a journal run whose status is \"Pending\", \"Error\", or \"Completed\".\n"
schema:
type: string
responses:
'200':
headers:
Content-Encoding:
description: "This header is returned if you specify the `Accept-Encoding: gzip` request header and the response contains over 1000 bytes of data.\n\nNote that only the following MIME types support gzipped responses:\n - `application/json`\n - `application/xml`\n - `text/html`\n - `text/csv`\n - `text/plain`\n"
schema:
type: string
RateLimit-Limit:
description: 'The request limit quota for the time window closest to exhaustion. See [rate limits](https://knowledgecenter.zuora.com/BB_Introducing_Z_Business/Policies/Concurrent_Request_Limits#Rate_limits) for more information.
'
schema:
type: string
RateLimit-Remaining:
description: 'The number of requests remaining in the time window closest to quota exhaustion. See [rate limits](https://knowledgecenter.zuora.com/BB_Introducing_Z_Business/Policies/Concurrent_Request_Limits#Rate_limits) for more information.
'
schema:
type: number
RateLimit-Reset:
description: 'The number of seconds until the quota resets for the time window closest to quota exhaustion. See [rate limits](https://knowledgecenter.zuora.com/BB_Introducing_Z_Business/Policies/Concurrent_Request_Limits#Rate_limits) for more information.
'
schema:
type: number
Zuora-Request-Id:
description: 'The Zuora internal identifier of the API call. You cannot control the value of this header.
'
schema:
type: string
maxLength: 36
minLength: 36
Zuora-Track-Id:
description: 'A custom identifier for tracing the API call. If you specified a tracing identifier in the request headers, Zuora returns the same tracing identifier. Otherwise, Zuora does not set this header.
'
schema:
type: string
maxLength: 64
description: ''
content:
application/json:
schema:
$ref: '#/components/schemas/CommonResponseType'
example:
success: true
components:
parameters:
GLOBAL_HEADER_Idempotency_Key:
name: Idempotency-Key
in: header
required: false
description: "Specify a unique idempotency key if you want to perform an idempotent POST or PATCH request. Do not use this header in other request types. \n\nWith this header specified, the Zuora server can identify subsequent retries of the same request using this value, which prevents the same operation from being performed multiple times by accident. \n"
schema:
type: string
maxLength: 255
GLOBAL_HEADER_Authorization_OAuth_optional:
name: Authorization
in: header
required: false
description: 'The value is in the `Bearer {token}` format where {token} is a valid OAuth token generated by calling [Create an OAuth token](/api-references/api/operation/createToken).
'
schema:
type: string
GLOBAL_HEADER_Accept_Encoding:
name: Accept-Encoding
in: header
required: false
description: "Include the `Accept-Encoding: gzip` header to compress responses as a gzipped file. It can significantly reduce the bandwidth required for a response. \n\nIf specified, Zuora automatically compresses responses that contain over 1000 bytes of data, and the response contains a `Content-Encoding` header with the compression algorithm so that your client can decompress it.\n"
schema:
type: string
GLOBAL_HEADER_Content_Encoding:
name: Content-Encoding
in: header
required: false
description: 'Include the `Content-Encoding: gzip` header to compress a request. With this header specified, you should upload a gzipped file for the request payload instead of sending the JSON payload.
'
schema:
type: string
GLOBAL_HEADER_Zuora_Track_Id:
name: Zuora-Track-Id
in: header
required: false
description: 'A custom identifier for tracing the API call. If you set a value for this header, Zuora returns the same value in the response headers. This header enables you to associate your system process identifiers with Zuora API calls, to assist with troubleshooting in the event of an issue.
The value of this field must use the US-ASCII character set and must not include any of the following characters: colon (`:`), semicolon (`;`), double quote (`"`), and quote (`''`).
'
schema:
type: string
maxLength: 64
GLOBAL_HEADER_Zuora_Entity_Ids_Single:
name: Zuora-Entity-Ids
in: header
required: false
description: 'An entity ID. If you have [Zuora Multi-entity](https://knowledgecenter.zuora.com/BB_Introducing_Z_Business/Multi-entity) enabled and the OAuth token is valid for more than one entity, you must use this header to specify which entity to perform the operation in. If the OAuth token is only valid for a single entity, or you do not have Zuora Multi-entity enabled, you do not need to set this header.
'
schema:
type: string
GLOBAL_HEADER_Zuora_Org_Ids:
name: Zuora-Org-Ids
in: header
required: false
description: "Comma separated IDs. If you have <a href=\"https://knowledgecenter.zuora.com/Zuora_Central_Platform/Multi-Org\" target=\"_blank\">Zuora Multi-Org</a> enabled, \nyou can use this header to specify which orgs to perform the operation in. If you do not have Zuora Multi-Org enabled, you should not set this header.\n\nThe IDs must be a sub-set of the user's accessible orgs. If you specify an org that the user does not have access to, the operation fails.\n\nIf the header is not set, the operation is performed in scope of the user's accessible orgs.\n"
schema:
type: string
schemas:
GETJournalRunType:
properties:
aggregateCurrency:
description: ''
type: boolean
executedOn:
description: 'Date and time the journal run was executed.
'
format: date-time
type: string
journalEntryDate:
description: 'Date of the journal entry.
'
format: date
type: string
number:
description: 'Journal run number.
'
type: string
organizationLabels:
description: "The organization(s) that the object belongs to. \n\nNote: This field is available only when the Multi-Org feature is enabled.\n"
items:
properties:
organizationId:
description: 'The organization ID.
'
type: string
organizationName:
description: 'The organization name.
'
type: string
type: object
type: array
segmentationRuleName:
description: 'Name of GL segmentation rule used in the journal run.
'
type: string
status:
description: "Status of the journal run. \n"
enum:
- Pending
- Processing
- Completed
- Error
- CancelInprogress
- Cancelled
- DeleteInprogress
type: string
success:
description: 'Returns `true` if the request was processed successfully.
'
type: boolean
targetEndDate:
description: 'The target end date of the journal run.
'
format: date
type: string
targetStartDate:
description: 'The target start date of the journal run.
'
format: date
type: string
totalJournalEntryCount:
description: 'Total number of journal entries in the journal run.
'
format: int64
type: integer
transactionTypes:
description: 'Transaction types included in the journal run.
'
items:
$ref: '#/components/schemas/GETJournalRunTransactionType'
type: array
type: object
GETJournalRunTransactionType:
properties:
type:
description: "Transaction type. Invoice Adjustment is deprecated on Production. Zuora recommends that you use the Invoice Item Adjustment instead.\n\nIf you enable the Invoice Settlement feature, Debit Memo Item, Credit Memo Item, and Credit Memo Application Item are available, Payment and Refund will be replaced by Payment Application and Refund Application. \n\nIf you enable both the Invoice Settlement feature and the Invoice Item Settlement feature, Payment and Refund will be replaced by Payment Application Item and Refund Application Item. \n"
enum:
- Invoice Item
- Taxation Item
- Invoice Item Adjustment (Invoice)
- Invoice Item Adjustment (Tax)
- Invoice Adjustment
- Electronic Payment
- External Payment
- Electronic Refund
- External Refund
- Electronic Credit Balance Payment
- External Credit Balance Payment
- Electronic Credit Balance Refund
- External Credit Balance Refund
- Credit Balance Adjustment (Applied from Credit Balance)
- Credit Balance Adjustment (Transferred to Credit Balance)
- Revenue Event Item
- Debit Memo Item (Charge)
- Debit Memo Item (Tax)
- Credit Memo Item (Charge)
- Credit Memo Item (Tax)
- Credit Memo Application Item
- Electronic Payment Application
- External Payment Application
- Electronic Refund Application
- External Refund Application
- Electronic Payment Application Item
- External Payment Application Item
- Electronic Refund Application Item
- External Refund Application Item
type: string
title: transactionTypes
type: object
POSTJournalRunType:
example:
accountingPeriodName: Nov-2014
journalEntryDate: '2014-11-04'
transactionTypes:
- type: Invoice Item
- type: Revenue Event Item
properties:
accountingPeriodName:
description: 'Name of the accounting period.
This field determines the target start and end dates of the journal run.
Required if you do not include `targetStartDate` and `targetEndDate`.
'
type: string
journalEntryDate:
description: 'Date of the journal entry.
'
format: date
type: string
organizationLabels:
description: "The organizations that this run is created for. \n\nFor each item in the array, either the `organizationId` or the `organizationName` field is required.\n\nThis field is only required when you have already turned on Multi-Org feature.\n"
items:
properties:
organizationId:
description: 'The organization ID.
'
type: string
organizationName:
description: 'The organization name.
'
type: string
type: object
type: array
targetEndDate:
description: 'The target end date of the journal run.
If you include `accountingPeriodName`, the `targetEndDate` must be empty or the same as the end date of the accounting period specified in `accountingPeriodName`.
'
format: date
type: string
targetStartDate:
description: 'The target start date of the journal run.
Required if you include targetEndDate.
If you include `accountingPeriodName`, the `targetStartDate` must be empty or the same as the start date of the accounting period specified in `accountingPeriodName`.
'
format: date
type: string
transactionTypes:
description: 'Transaction types included in the journal run.
You can include one or more transaction types.
'
items:
$ref: '#/components/schemas/POSTJournalRunTransactionType'
type: array
required:
- transactionTypes
- journalEntryDate
type: object
POSTJournalRunTransactionType:
properties:
type:
description: "Transaction type. Invoice Adjustment is deprecated on Production. Zuora recommends that you use the Invoice Item Adjustment instead.\n\nIf you enable the Invoice Settlement feature, Debit Memo Item, Credit Memo Item, and Credit Memo Application Item are available, Payment and Refund will be replaced by Payment Application and Refund Application. \n\nIf you enable both the Invoice Settlement feature and the Invoice Item Settlement feature, Payment and Refund will be replaced by Payment Application Item and Refund Application Item. \n"
enum:
- Invoice Item
- Taxation Item
- Invoice Item Adjustment (Invoice)
- Invoice Item Adjustment (Tax)
- Invoice Adjustment
- Electronic Payment
- External Payment
- Electronic Refund
- External Refund
- Electronic Credit Balance Payment
- External Credit Balance Payment
- Electronic Credit Balance Refund
- External Credit Balance Refund
- Credit Balance Adjustment (Applied from Credit Balance)
- Credit Balance Adjustment (Transferred to Credit Balance)
- Revenue Event Item
- Debit Memo Item (Charge)
- Debit Memo Item (Tax)
- Credit Memo Item (Charge)
- Credit Memo Item (Tax)
- Credit Memo Application Item
- Electronic Payment Application
- External Payment Application
- Electronic Refund Application
- External Refund Application
- Electronic Payment Application Item
- External Payment Application Item
- Electronic Refund Application Item
- External Refund Application Item
type: string
required:
- type
title: transactionTypes
type: object
CommonResponseType:
properties:
processId:
description: 'The Id of the process that handle the operation.
'
type: string
reasons:
items:
properties:
code:
description: 'The error code of response.
'
type: string
message:
description: 'The detail information of the error response
'
type: string
type: object
type: array
success:
description: 'Indicates whether the call succeeded.
'
type: boolean
type: object
POSTJournalRunResponseType:
properties:
journalRunNumber:
description: 'Journal run number.
'
type: string
success:
description: 'Returns `true` if the request was processed successfully.
'
type: boolean
type: object
x-tagGroups:
- name: Authentication
tags:
- OAuth
- name: Products
tags:
- Products
- Catalog
- Catalog Groups
- Offers
- Price Book Items
- Product Rate Plans
- Product Rate Plan Definitions
- Product Rate Plan Charges
- Product Charge Definitions
- Product Rate Plan Charge Tiers
- Zuora Revenue Integration
- name: Customer Accounts
tags:
- Accounts
- Contacts
- Contact Snapshots
- name: Orders and Subscriptions
tags:
- Sign Up
- Orders
- Order Actions
- Order Line Items
- Fulfillments
- Ramps
- Subscriptions
- Rate Plans
- name: Advanced Consumption Billing
tags:
- Prepaid with Drawdown
- name: Usage
tags:
- Usage
- name: Billing Documents
tags:
- Delivery Adjustments
- Billing Documents
- Invoices
- Credit Memos
- Debit Memos
- E-Invoicing
- Invoice Schedules
- Taxation Items
- Sequence Sets
- Operations
- name: Bill Runs
tags:
- Bill Run
- Billing Preview Run
- name: Payment Methods
tags:
- Payment Methods
- Custom Payment Method Types
- Payment Method Updater
- Payment Method Snapshots
- Payment Method Transaction Logs
- Hosted Pages
- RSA Signatures
- name: Payments
tags:
- Payment Authorization
- Payment Gateways
- Payment Gateway Reconciliation
- Payments
- Payment Transaction Logs
- Payment Runs
- Payment Schedules
- Refunds
- name: Finance
tags:
- Accounting Codes
- Accounting Periods
- Summary Journal Entries
- Journal Runs
- Mass Updater
- name: Events and Notifications
tags:
- Notifications
- Custom Event Triggers
- Custom Scheduled Events
- name: Custom Objects
tags:
- Custom Object Definitions
- Custom Object Records
- Custom Object Jobs
- name: System Health
tags:
- API Health
- Bill Run Health
- Electronic Payments Health
- name: Workflow
tags:
- Workflows
- name: Data Query
tags:
- Data Queries
- name: AQuA
tags:
- Aggregate Queries
- name: Deployment Manager
tags:
- Configuration Templates
- name: Multiple Organizations
tags:
- Data Labeling
- name: Order to Revenue
tags:
- Regenerate
- name: General-Purpose Operations
tags:
- Actions
- Settings
- Files
- Imports
- Custom Exchange Rates
- Attachments
- Describe