When I Work Schedule Templates API

openapi: 3.2.0
info:
  version: 1.0.0
  title: When I Work API Documentation Accounts Schedule Templates API
  description: 'The When I Work API is thorough, flexible, and restful. Its methods are logically grouped and follow standard conventions. Make a selection from the left to jump to the method group you would like to know more about.


    When designing your integration, When I Work recommends leveraging our Webhooks subscriptions if you plan to regularly pull data to sync records in your data store. This may be preferable to using our API for tasks like staying up to date about shifts or time entries in your account. Frequent large API requests may run into rate limitations.

    Find out more about Webhooks at our [Help Center](https://help.wheniwork.com/articles/webhooks-reference/) or contact our [Customer Care team](mailto:support@wheniwork.com) for assistance.


    For more information about obtaining an API key, or general API questions, please refer to the [Help Center](https://help.wheniwork.com/articles/api-services-reference-guide/).

    '
servers:
- url: https://api.wheniwork.com
  description: Production
security:
- W-Token: []
tags:
- name: Schedule Templates
  description: 'Schedule templates allow you to create a daily or weekly schedule that is reusable. If your schedules are very similar from day to day or week to week, use a template to save time and avoid creating schedules from scratch.


    For more information about using Schedule Templates, visit the [Help Center](https://help.wheniwork.com/articles/using-schedule-templates-computer/).

    '
paths:
  /2/templates:
    get:
      summary: List Schedule Templates
      description: List all the shift templates in an account
      tags:
      - Schedule Templates
      responses:
        '200':
          description: Valid
          content:
            application/json:
              schema:
                type: object
                properties:
                  templates:
                    type: array
                    items:
                      $ref: '#/components/schemas/ScheduleTemplate'
                  templateshifts:
                    type: array
                    items:
                      $ref: '#/components/schemas/ScheduleTemplateShift'
    post:
      summary: Create Schedule Template
      description: Create a schedule template as a collection of shifts in a daily or weekly pattern which can be loaded to future schedules. The API will collect shifts which fall within the parameters provided; outline below.
      tags:
      - Schedule Templates
      requestBody:
        $ref: '#/components/requestBodies/ScheduleTemplateRequestCreate'
      responses:
        '200':
          description: Valid
          content:
            application/json:
              schema:
                type: object
                properties:
                  templates:
                    type: array
                    items:
                      $ref: '#/components/schemas/ScheduleTemplate'
                  templateshifts:
                    type: array
                    items:
                      $ref: '#/components/schemas/ScheduleTemplateShift'
  /2/templates/{id}:
    get:
      summary: Get Schedule Template
      description: Get a single schedule template by ID
      tags:
      - Schedule Templates
      parameters:
      - name: id
        in: path
        description: The ID of the shift template
        schema:
          type: integer
        required: true
      responses:
        '200':
          description: Valid
          content:
            application/json:
              schema:
                type: object
                properties:
                  templates:
                    type: array
                    items:
                      $ref: '#/components/schemas/ScheduleTemplate'
                  templateshifts:
                    type: array
                    items:
                      $ref: '#/components/schemas/ScheduleTemplateShift'
    put:
      summary: Update Schedule Template
      description: Update a single schedule template
      tags:
      - Schedule Templates
      parameters:
      - name: id
        in: path
        description: The ID of the schedule template
        schema:
          type: integer
        required: true
      requestBody:
        $ref: '#/components/requestBodies/ScheduleTemplateRequestUpdate'
      responses:
        '200':
          description: Valid
          content:
            application/json:
              schema:
                type: object
                properties:
                  templates:
                    type: array
                    items:
                      $ref: '#/components/schemas/ScheduleTemplate'
                  templateshifts:
                    type: array
                    items:
                      $ref: '#/components/schemas/ScheduleTemplateShift'
    delete:
      summary: Delete Schedule Template
      description: Delete an existing schedule template when no longer needed. This operation cannot be undone.
      tags:
      - Schedule Templates
      parameters:
      - name: id
        in: path
        description: The ID of the schedule template
        schema:
          type: integer
        required: true
      responses:
        '200':
          description: Valid
          content:
            application/json:
              schema:
                type: object
                properties:
                  success:
                    type: boolean
                    example: true
components:
  requestBodies:
    ScheduleTemplateRequestCreate:
      content:
        application/json:
          schema:
            type: object
            properties:
              description:
                type: string
                example: This is a description of a schedule template
              start:
                type: string
                format: date-time
                example: '2019-05-12T00:00:00+05:45'
              end:
                type: string
                format: date-time
                example: '2019-05-18T23:59:59+05:45'
              include_repeating_shifts:
                type: boolean
                example: false
              location_id:
                type: integer
                example: 7
              name:
                type: string
                example: Schedule Template Example
              position_id:
                type: array
                items:
                  type: integer
                example:
                - 0
                - 23
                - 22
                - 24
                - 19
                - 20
                - 21
              site_id:
                type: array
                items:
                  type: integer
                example:
                - 0
      description: The schedule template data
    ScheduleTemplateRequestUpdate:
      content:
        application/json:
          schema:
            type: object
            properties:
              description:
                type: string
                exapmle: This is a description of a schedule template
              name:
                type: string
                example: Schedule Template Example
      description: The schedule template data to update
  schemas:
    Shift:
      type: object
      required:
      - start_time
      - end_time
      - location_id
      properties:
        id:
          type: integer
          readOnly: true
          example: 10000
        account_id:
          type: integer
          example: 10000
        user_id:
          type: integer
          example: 101
          description: The user assigned to the shift. Set to `0` for an Open Shift.
        location_id:
          type: integer
          example: 1045
          description: Location the shift belongs to
        position_id:
          type: integer
          example: 19483
        site_id:
          type: integer
          example: 4351
        start_time:
          type: string
          format: date-time
          example: Mon, 08 May 2023 08:30:00 -0600
        end_time:
          type: string
          format: date-time
          example: Mon, 08 May 2023 14:30:00 -0600
        break_time:
          type: double
          example: 0.5
          description: Length of the unpaid breaks for the shift in hours.
        breaks:
          description: An array of breaks for the shift. When updating a shift, any existing breaks for the shift that are not included in the request will be deleted.
          type: array
          items:
            $ref: '#/components/schemas/ShiftScheduledBreak'
        color:
          type: string
          example: cc000
          description: Assign color to shift
        notes:
          type: string
          example: Shift test
          description: Text notation for a Shift
        alerted:
          type: boolean
          example: false
          description: Is the shift Alert sent
        linked_users:
          type: array
          items:
            type: integer
          default: null
          description: Array of user IDs that can take this openshift. Null means all users are eligible.
        shiftchain_key:
          type: string
          example: 1eizfwp
          description: The ID to associate shifts in a repeating pattern
        published:
          type: boolean
          example: false
          description: Is the shift published
        published_date:
          type: string
          format: date-time
          example: Mon, 01 May 2023 08:30:00 -0600
        notified_at:
          type: string
          format: date-time
          example: Mon, 01 May 2023 08:32:00 -0600
        instances:
          type: integer
          example: 3
          default: null
        created_at:
          type: string
          format: date-time
          example: Mon, 24 Apr 2023 07:30:00 -0600
        updated_at:
          type: string
          format: date-time
          example: Wed, 26 Apr 2023 11:30:00 -0600
        acknowledged:
          type: boolean
          example: 0
          description: If enabled; When the user confirmed the shift
        acknowledged_at:
          type: string
          format: date-time
          example: Fri, 21 Apr 2023 13:30:00 -0600
          description: If enabled; When the user confirmed the shift
        creator_id:
          type: integer
          example: 101
          description: The user that created the shift
        is_open:
          type: boolean
          example: false
        requires_openshift_approval:
          description: Does this shift require OpenShift Approval
          type: boolean
          example: true
        openshift_approval_request_id:
          description: ID of the associated OpenShift Approval request
          type: integer
          example: 5232
          readOnly: true
        is_approved_without_time:
          description: Used to indicate that a manager or supervisor has approved a missing time entry for this shift
          type: boolean
          example: false
          readOnly: true
        is_shared:
          description: Is the shift a shared OpenShift
          type: boolean
          example: false
        is_trimmed:
          description: Is rounding active for shift
          type: boolean
          example: false
    ScheduleTemplate:
      type: object
      properties:
        id:
          type: integer
          readOnly: true
          example: 10000
        account_id:
          readOnly: true
          type: integer
          example: 10000
        name:
          type: string
          example: Typical Work Week
        description:
          type: string
          example: Use this template for most work weeks
        start_date:
          type: string
          example: '2019-05-12'
        end_date:
          type: string
          example: '2019-05-18'
        location_id:
          type: integer
          example: 10000
          deprecated: true
        user_id:
          type: integer
          example: 10000
        created_at:
          readOnly: true
          type: string
          format: date-time
          example: '2019-05-16T06:57:28+05:00'
        updated_at:
          readOnly: true
          type: string
          format: date-time
          example: '2019-05-16T06:57:28+05:00'
    BaseScheduledBreak:
      type: object
      required:
      - length
      - paid
      properties:
        id:
          example: 1234
          type: integer
          description: ID of the break. Provide in the request when updating an existing break.
        account_id:
          example: 1234
          type: integer
          readOnly: true
        length:
          example: 1800
          description: The length of the break (seconds).
          type: integer
        paid:
          description: Whether the break is a paid rest break (true) or unpaid meal break (false)
          type: boolean
        sort:
          type: integer
          description: Breaks are sorted by start time if it is available. If no start time is provided, breaks are sorted by their position in the request. In a mixed list, breaks without a start time keep their original position, while breaks with a start time are sorted amongst themselves.
          readOnly: true
        created_at:
          description: Date and time the break was created at.
          type: string
          readOnly: true
        created_by:
          description: The id of the user who created the break.
          type: integer
          readOnly: true
        updated_at:
          description: Date and time the break was last updated.
          type: string
          readOnly: true
        updated_by:
          description: The id of the user who last edited the break.
          type: integer
          readOnly: true
    ScheduleTemplateShift:
      allOf:
      - $ref: '#/components/schemas/Shift'
      - type: object
        properties:
          template_id:
            type: integer
            example: 10000
    ShiftScheduledBreak:
      allOf:
      - $ref: '#/components/schemas/BaseScheduledBreak'
      - type: object
        properties:
          shift_id:
            type: integer
            example: 1234
            description: The ID of the shift that the break applies to.
            readOnly: true
          start_time:
            example: Mon, 08 May 2023 9:30:00 -0600
            description: The start time of the break. Null if the break does not have a start time.
            type: string
          end_time:
            example: Mon, 08 May 2023 10:00:00 -0600
            description: The end time of the break. Null if the break does not have an end time. Calculated from the start time of the break and the length.
            type: string
            readOnly: true
  securitySchemes:
    W-Token:
      type: http
      scheme: bearer
      bearerFormat: JSON Web Token
      description: "Authentication with When I Work is based on a token model using [JSON Web Tokens](https://jwt.io/). First, you authenticate using a private developer key and the username and password of a When I Work user. Your developer key can be used like the following in the headers.\n```\ncurl -X POST \\\n  https://api.login.wheniwork.com/login \\\n  -H 'W-Key: <INSERT_DEVELOPER_KEY_HERE>' \\\n  -H 'content-type: application/json' \\\n  -d '{\"email\":\"<INSERT_USERNAME_HERE>\",\"password\":\"<INSERT_PASSWORD_HERE>\"}'\n```\n\nAuthenticating returns back a person object containing a token that is used to authenticate all future requests. You can now use this token to fetch all the users tied to your person. The token may be included in the headers, as a cookie, or in the query string using the key ‘W-Token’ or ‘Authorization’. If the authenticated user belongs to more than one Workplace you will need to get the User listing to obtain the user-id value\n```\ncurl -X GET \\\n  'https://api.wheniwork.com/2/login?show_pending=true' \\\n  -H 'Host: api.wheniwork.com' \\\n  -H 'Authorization: Bearer <INSERT_TOKEN_HERE>'\n```\n\nThe response will also include a listing of the user objects related to the person for each associated When I Work account. You can use the user ID to set the context for which account you will be acting upon by providing a When I Work user ID through the ‘W-UserID’ header.\n```\ncurl -X GET \\\n  https://api.wheniwork.com/2/users \\\n  -H 'Authorization: Bearer <INSERT TOKEN HERE>' \\\n  -H 'W-UserId: <INSERT_USER_ID_HERE>'\n```\nWhen I Work protects our application and API with rate limiting thresholds. Rate limiting utilizes thresholds based on rolling windows of time. Typical responses will be 403 level client side errors when encountering these limits. If you suspect you are encountering one of our thresholds please connect with our Customer Care team at support@wheniwork.com.\n\nYou can find additional authentication related API documentation in our [Login Service API docs](https://apidocs.wheniwork.com/external/index.html?repo=login).\n"