Vic.ai Accounts API

openapi: 3.2.0
info:
  version: v10.40.4
  contact: {}
  title: Vic.ai Accounts API
  description: "## Introduction\n\nThe Vic.ai API provides a seamless connection between your Enterprise Resource\nPlanning (ERP) system and the Vic.ai product suite.\n\nThe API is designed to offer three main areas of functionality:\n\n- **Syncing master data:** This refers to the data in your ERP that Vic.ai\n  interacts with. You are required to supply and update this data in Vic.ai, and\n  you also have the option to verify the copy of the masterdata in Vic.ai.\n\n- **Syncing training data:** We need historical data to train your AI model. To\n  that end, the API provides endpoints to sync historical invoices into Vic.ai\n  and to confirm their presence.\n\n- **Subscribing to and receiving webhooks:** Webhooks enable users or automated\n  tasks to interact with your ERP through various actions in the Vic.ai product\n  suite, such as posting an invoice, payment or purchase order or requesting\n  synchronization. You will receive a notification via a webhook when these\n  actions occur.\n\n\nFor US-based integrations, please use the following base API URL:\n\n```\nhttps://api.us.vic.ai\n```\n\nFor integrations based in Norway, use the following base API URL:\n\n```\nhttps://api.no.vic.ai\n```\n\nAll paths mentioned in this documentation should use one of these URLs as the\nbase.\n\nExample:\n\n```bash\ncurl https://api.us.vic.ai/v0/healthCheck \\\n    -H \"Content-Type: application/json\" \\\n    -H \"Authorization: Bearer YOUR_ACCESS_TOKEN\"\n```\n\n## Getting Started\n\nTo begin interacting with the Vic.ai API, you will need the following\ncredentials:\n\n* A Vic.ai client ID\n* A Vic.ai client secret.\n\nThese can be provided to you securely by a Vic.ai representative\n[upon request](https://www.vic.ai/book-a-demo).\n\n**Please note:** These credentials are essentially the keys to your ERP\nintegration. If they fall into the wrong hands, unauthorized parties could\nimpersonate you, gain access to sensitive data, and potentially perform\nmalicious actions. Therefore, it's crucial to keep these credentials safe at all\ntimes to protect your application's integrity and your clients' data.\n\n### Limitations\n\nThe Vic.ai API has the following limitations:\n\n**Rate Limiting:** The API is rate-limited to 500 requests per 10-second time\nframe. If you exceed this limit, you will receive a `429 Too Many Requests`\nresponse. The limit is per Oauth client ID. If you continue to receive `429`s,\nplease contact support with a request id from the response headers.\n"
servers:
- url: https://api.no.stage.vic.ai
  description: staging server, NO
- url: https://api.us.vic.ai
  description: production server, US
- url: https://api.no.vic.ai
  description: production server, NO
security:
- BearerAuth: []
tags:
- name: Accounts
  description: 'GL (General Ledger) accounts are part of your *ERP* **Masterdata**. In

    order to be associated with an invoice line item, key data about the

    account must be stored in Vic.ai.  These operations allow querying and

    manipulation of these GL account data.

    '
paths:
  /v0/accounts:
    get:
      description: 'Use this request to query the GL account data that are stored in Vic.ai.

        '
      summary: List all accounts
      operationId: listAccounts
      tags:
      - Accounts
      parameters:
      - $ref: '#/components/parameters/PagingLimit'
      - $ref: '#/components/parameters/PagingCursor'
      - $ref: '#/components/parameters/SinceFilter'
      - $ref: '#/components/parameters/UseSystemDefaultExternal'
      - $ref: '#/components/parameters/SortOrder'
      responses:
        '200':
          $ref: '#/components/responses/AccountsResponse'
        '429':
          $ref: '#/components/responses/TooManyRequestsResponse'
        4XX:
          $ref: '#/components/responses/ErrorResponse'
  /v0/accounts/synchronize:
    post:
      description: 'Tells the ERP to synchronize the Account resource. If the ERP is

        using the API, the call will be sent via the normal webhook methods. If

        the ERP is not using this API then this will call the native

        integration''s synchronize functionality.

        '
      summary: Synchronize Accounts
      operationId: synchronizeAccounts
      tags:
      - Accounts
      responses:
        '204':
          $ref: '#/components/responses/SynchronizeAccountsResponse'
        '429':
          $ref: '#/components/responses/TooManyRequestsResponse'
        4XX:
          $ref: '#/components/responses/ErrorResponse'
  /v0/accounts/{id}:
    get:
      description: 'Use this request to get data for a single GL account that is stored in

        Vic.ai.

        '
      summary: Info for a specific account
      operationId: getAccount
      tags:
      - Accounts
      parameters:
      - $ref: '#/components/parameters/PathId'
      - $ref: '#/components/parameters/UseSystemDefaultExternal'
      responses:
        '200':
          $ref: '#/components/responses/AccountResponse'
        '429':
          $ref: '#/components/responses/TooManyRequestsResponse'
        4XX:
          $ref: '#/components/responses/ErrorResponse'
    put:
      description: 'Use this request to *upsert* GL account data for one GL account into

        Vic.ai.

        If the account is known by Vic.ai, the externalId supplied will be used

        to resolve the account and perform an update of the data, otherwise, a

        new account will be inserted.

        If the upsert action is part of a syncRequest, you should include the

        syncRequest ID in the `X-Request-Id` header.

        '
      summary: Upserts an account
      operationId: upsertAccount
      tags:
      - Accounts
      parameters:
      - $ref: '#/components/parameters/PathId'
      - $ref: '#/components/parameters/UseSystemDefaultExternal'
      - $ref: '#/components/parameters/RequestId'
      requestBody:
        required: true
        content:
          application/json:
            schema:
              $ref: '#/components/schemas/AccountUpsert'
      responses:
        '201':
          $ref: '#/components/responses/AccountUpsertedResponse'
        '429':
          $ref: '#/components/responses/TooManyRequestsResponse'
        4XX:
          $ref: '#/components/responses/ErrorResponse'
    delete:
      description: 'Use this request to delete data for a single account that is stored in

        Vic.ai

        '
      summary: Deletes an account
      operationId: deleteAccount
      tags:
      - Accounts
      parameters:
      - $ref: '#/components/parameters/PathId'
      - $ref: '#/components/parameters/UseSystemDefaultExternal'
      responses:
        '201':
          $ref: '#/components/responses/AccountDeletedResponse'
        '429':
          $ref: '#/components/responses/TooManyRequestsResponse'
        4XX:
          $ref: '#/components/responses/ErrorResponse'
components:
  responses:
    AccountResponse:
      description: Shows the account.
      content:
        application/json:
          schema:
            $ref: '#/components/schemas/Account'
    AccountDeletedResponse:
      description: Information for deleted account
      content:
        application/json:
          schema:
            $ref: '#/components/schemas/Account'
    AccountUpsertedResponse:
      description: Account was upserted successfully.
      content:
        application/json:
          schema:
            $ref: '#/components/schemas/Account'
    SynchronizeAccountsResponse:
      description: 'A request to synchronize the GL Accounts was acknowledged and is in the

        process of being ran.

        '
    ErrorResponse:
      description: An unexpected error has occurred. Check the body for more details.
      content:
        application/json:
          schema:
            $ref: '#/components/schemas/Error'
    TooManyRequestsResponse:
      description: HTTP call rate limit exceeded.
      headers:
        Retry-After:
          description: Number of seconds to wait before retrying the request. Waiting this long guarantees the rate-limit window has reset.
          schema:
            type: integer
      content:
        application/json:
          schema:
            $ref: '#/components/schemas/Error'
    AccountsResponse:
      description: A paged array of accounts
      headers:
        x-next:
          $ref: '#/components/headers/NextPageToken'
      content:
        application/json:
          schema:
            $ref: '#/components/schemas/Accounts'
  schemas:
    ExternalId:
      description: 'The external id set by the ERP system. It does not have to be a UUID and

        can be any non empty string desired.

        '
      type: string
      example: 21b31bc7-1267-4335-893c-d7fe4706a238
      maxLength: 255
    Accounts:
      type: array
      items:
        $ref: '#/components/schemas/Account'
    Error:
      description: 'generic error message in JSON format.  Note the ''code'' field should

        match the HTTP status code of the wrapping HTTP request.

        '
      type: object
      required:
      - code
      - message
      properties:
        code:
          type: integer
          minimum: 100
          maximum: 599
        message:
          $ref: '#/components/schemas/ErrorString'
    AccountUpsert:
      type: object
      required:
      - number
      - name
      - externalUpdatedAt
      properties:
        externalId:
          oneOf:
          - $ref: '#/components/schemas/ExternalId'
          - type: 'null'
        externalUpdatedAt:
          type: string
          format: date-time
          description: Does not have UTC normalization.
        number:
          type: string
          format: number
        name:
          type: string
          maxLength: 255
        externalData:
          oneOf:
          - $ref: '#/components/schemas/ExternalData'
          - type: 'null'
    Account:
      type: object
      required:
      - number
      - name
      - internalId
      - internalUpdatedAt
      properties:
        internalId:
          $ref: '#/components/schemas/InternalId'
        internalUpdatedAt:
          type: string
          description: Is in UTC.
          format: date-time
        externalId:
          oneOf:
          - $ref: '#/components/schemas/ExternalId'
          - type: 'null'
        externalUpdatedAt:
          type: string
          format: date-time
          description: Does not have UTC normalization.
        number:
          type: string
          format: number
        name:
          type: string
          maxLength: 255
        externalData:
          oneOf:
          - $ref: '#/components/schemas/ExternalData'
          - type: 'null'
    ErrorString:
      type: string
      maxLength: 255
    InternalId:
      description: The internal id Vic uses for the record.
      type: string
      example: '47'
      readOnly: true
    ExternalData:
      description: A free form json object that is stored with the record.
      type: object
  parameters:
    PathId:
      name: id
      in: path
      required: true
      description: The id of the database entry
      schema:
        type: string
    RequestId:
      in: header
      name: X-Request-Id
      description: token to be able to correctly log associated requests
      required: false
      schema:
        type: string
        format: uuid
    SortOrder:
      name: sortOrder
      in: query
      description: what sort order should be used for queries
      required: false
      schema:
        type: string
        enum:
        - ASCENDING
        - DESCENDING
        default: ASCENDING
    PagingCursor:
      name: cursor
      in: query
      description: Which item to start from. See [Pagination](#section/Pagination) for more information.
      required: false
      schema:
        type: string
    UseSystemDefaultExternal:
      name: useSystem
      in: query
      description: 'Which system to use for id or updatedAt filters.

        '
      required: false
      schema:
        type: string
        enum:
        - INTERNAL
        - EXTERNAL
        - internal
        - external
        default: EXTERNAL
    SinceFilter:
      name: since
      in: query
      description: 'Datetime value for incremental updates.

        **NOTE**: For external datetimes, the expected format is not in UTC. for

        vic-internal datetimes (see `SinceIsExternal`) the format is UTC.

        '
      required: false
      schema:
        type: string
        format: date-time
    PagingLimit:
      name: limit
      in: query
      description: How many items to return at one time (max 100) (default 100)
      required: false
      schema:
        type: integer
        minimum: 1
        maximum: 100
  headers:
    NextPageToken:
      description: A link to the next page of responses
      schema:
        type: string
  securitySchemes:
    BearerAuth:
      type: http
      scheme: bearer
x-tagGroups:
- name: Integration
  tags:
  - Authentication
  - Pagination
  - Webhooks
  - Webhook Subscriptions
  - Webhook Events
  - Synchronizing
  - Status
- name: Master Data
  tags:
  - Accounts
  - Dimensions
  - Vendors
  - Vendor Groups
  - Vendor Tags
  - Tags
  - Tax Codes
  - VAT Codes
  - Payment Terms
- name: Organization & Access
  tags:
  - Partners
  - Organizations
  - Companies
  - Users
- name: Invoices & Bills
  tags:
  - Invoices
  - Bills
  - Attachments
  - Invoice Approval Flows
  - Invoice Posting Guide
  - Training Invoices
- name: Purchase Orders
  tags:
  - Purchase Orders
  - Purchase Order Line Items
  - Purchase Order Matching Guide
- name: Payments
  tags:
  - Payment Batches
  - Payment Confirmations
  - Credit Confirmations
- name: Reporting
  tags:
  - CSV Reports
- name: Reference
  tags:
  - Changelog