Trakstar Groups API

openapi: 3.0.3
info:
  title: Trakstar Hire Auth Groups API
  description: The Trakstar Hire REST API (formerly Recruiterbox) enables developers to manage openings, candidates, candidate messages, internal notes, interviews, reviews, evaluations, and to-dos programmatically. It returns JSON responses and uses API key authentication generated from the account's Super Admin settings. The most common use cases include building custom career sites and syncing opening or candidate data with external systems.
  version: '2'
  contact:
    name: Trakstar Hire Support
    url: https://support.hire.trakstar.com/article/1617-accessing-the-hire-api
  license:
    name: Proprietary
servers:
- url: https://{companyName}.hire.trakstar.com/api/v2
  description: Trakstar Hire API v2
  variables:
    companyName:
      description: Your company subdomain name
      default: yourcompany
security:
- apiKey: []
tags:
- name: Groups
  description: Manage user groups
paths:
  /group:
    get:
      operationId: listGroups
      summary: List Groups
      description: Returns a list of all user groups in the organization.
      tags:
      - Groups
      parameters:
      - name: responseFormat
        in: query
        description: Format the response.
        required: false
        schema:
          type: string
          enum:
          - array
          - json
      responses:
        '200':
          description: A list of user groups.
          content:
            application/json:
              schema:
                type: array
                items:
                  $ref: '#/components/schemas/Group'
              example:
              - id: 1662730984
                name: Test Group 1
                userCount: 2
              - id: 1662730985
                name: Test Group 2
                userCount: 5
        '401':
          $ref: '#/components/responses/Unauthorized'
        '429':
          $ref: '#/components/responses/TooManyRequests'
    post:
      operationId: addGroup
      summary: Add Group
      description: Creates a new user group in the organization.
      tags:
      - Groups
      parameters:
      - name: responseFormat
        in: query
        description: Format the response.
        required: false
        schema:
          type: string
          enum:
          - array
          - json
      requestBody:
        required: true
        content:
          application/json:
            schema:
              type: object
              required:
              - groupName
              properties:
                groupName:
                  type: string
                  description: Name for the new group.
            example:
              groupName: Engineering Team
      responses:
        '200':
          description: Group created successfully.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/Group'
        '400':
          $ref: '#/components/responses/BadRequest'
        '401':
          $ref: '#/components/responses/Unauthorized'
        '429':
          $ref: '#/components/responses/TooManyRequests'
  /group/{groupId}:
    get:
      operationId: getGroup
      summary: Get Group
      description: Returns user records in a specific group. Pass groupId of 0 to get all ungrouped users.
      tags:
      - Groups
      parameters:
      - name: groupId
        in: path
        required: true
        description: The Mindflash ID of the group. Use 0 to retrieve all ungrouped users.
        schema:
          type: integer
          format: int64
      responses:
        '200':
          description: Group details with member users.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/GroupDetail'
        '401':
          $ref: '#/components/responses/Unauthorized'
        '404':
          $ref: '#/components/responses/NotFound'
        '429':
          $ref: '#/components/responses/TooManyRequests'
  /group/{groupId}/user/{userId}:
    post:
      operationId: addUserToGroup
      summary: Add User to Group
      description: Adds a specific user to a specific group.
      tags:
      - Groups
      parameters:
      - name: groupId
        in: path
        required: true
        description: The Mindflash ID of the group.
        schema:
          type: integer
          format: int64
      - name: userId
        in: path
        required: true
        description: The Mindflash ID of the user.
        schema:
          type: integer
          format: int64
      responses:
        '200':
          description: User added to group successfully.
        '401':
          $ref: '#/components/responses/Unauthorized'
        '404':
          $ref: '#/components/responses/NotFound'
        '429':
          $ref: '#/components/responses/TooManyRequests'
    delete:
      operationId: removeUserFromGroup
      summary: Remove User from Group
      description: Removes a specific user from a specific group.
      tags:
      - Groups
      parameters:
      - name: groupId
        in: path
        required: true
        description: The Mindflash ID of the group.
        schema:
          type: integer
          format: int64
      - name: userId
        in: path
        required: true
        description: The Mindflash ID of the user.
        schema:
          type: integer
          format: int64
      responses:
        '200':
          description: User removed from group successfully.
        '401':
          $ref: '#/components/responses/Unauthorized'
        '404':
          $ref: '#/components/responses/NotFound'
        '429':
          $ref: '#/components/responses/TooManyRequests'
components:
  schemas:
    GroupDetail:
      allOf:
      - $ref: '#/components/schemas/Group'
      - type: object
        properties:
          users:
            type: array
            description: Users in this group.
            items:
              $ref: '#/components/schemas/User'
    Group:
      type: object
      description: A user group in Trakstar Learn.
      properties:
        id:
          type: integer
          format: int64
          description: Unique Mindflash group identifier.
          readOnly: true
        name:
          type: string
          description: Name of the group.
        userCount:
          type: integer
          description: Number of users in the group.
          readOnly: true
    Error:
      type: object
      properties:
        message:
          type: string
          description: Human-readable error message.
        errors:
          type: array
          items:
            type: string
    GroupSummary:
      type: object
      description: Summary of a group (used within user objects).
      properties:
        id:
          type: integer
          format: int64
        name:
          type: string
    User:
      type: object
      description: A user account in Trakstar Learn.
      properties:
        id:
          type: integer
          format: int64
          description: Unique Mindflash user identifier.
          readOnly: true
        name:
          type: string
          description: Full display name (Last, First format).
          readOnly: true
        firstName:
          type: string
          description: User's first name.
        lastName:
          type: string
          description: User's last name.
        username:
          type: string
          description: Unique username for login.
        email:
          type: string
          format: email
          description: User's email address.
        status:
          type: string
          description: User's account status.
          enum:
          - Active
          - Archived
        type:
          type: string
          description: User's role/type in the system.
          enum:
          - Trainee
          - Trainer
          - Manager
          - Administrator
          - Reporter
          - Team Lead
        isOwner:
          type: integer
          description: Whether this user is the account owner (1) or not (0).
          enum:
          - 0
          - 1
        groups:
          type: array
          description: Groups the user belongs to.
          items:
            $ref: '#/components/schemas/GroupSummary'
      example:
        id: 333
        name: Doe, John
        firstName: John
        lastName: Doe
        username: jdoe
        email: jdoe@yourorg.com
        status: Active
        type: Trainee
        isOwner: 0
        groups: []
  responses:
    Unauthorized:
      description: Authentication credentials were not provided or are invalid.
      content:
        application/json:
          schema:
            $ref: '#/components/schemas/Error'
    TooManyRequests:
      description: Rate limit exceeded. The API enforces a limit of 10 requests per 10 seconds per API key.
      content:
        application/json:
          schema:
            $ref: '#/components/schemas/Error'
    NotFound:
      description: The requested resource could not be found.
      content:
        application/json:
          schema:
            $ref: '#/components/schemas/Error'
    BadRequest:
      description: The request was invalid or cannot be otherwise served.
      content:
        application/json:
          schema:
            $ref: '#/components/schemas/Error'
  securitySchemes:
    apiKey:
      type: apiKey
      in: header
      name: Authorization
      description: API key generated from the Trakstar Hire Super Admin settings page. Pass as "ApiKey {your_api_key}".
externalDocs:
  description: Trakstar Hire API Reference
  url: https://developers.recruiterbox.com/reference/introduction