Outline Shares API

openapi: 3.0.0
info:
  title: Outline AccessRequests Shares API
  description: "# Introduction\n\nThe Outline API is structured in an RPC style. It enables you to\nprogramatically interact with all aspects of Outline’s data – in fact, the\nmain application is built on exactly the same API.\n\nThe API structure is available as an\n[openapi specification](https://github.com/outline/openapi) if that’s your\njam – it can be used to generate clients for most programming languages.\n\n# Making requests\n\nOutline’s API follows simple RPC style conventions where each API endpoint is\na `POST` method on `https://app.getoutline.com/api/:method`. Only HTTPS is\nsupported and all response payloads are JSON.\n\nWhen making `POST` requests, request parameters are parsed depending on\nContent-Type header. To make a call using JSON payload, you must pass\nContent-Type: application/json header, here’s an example using CURL:\n\n```\ncurl https://app.getoutline.com/api/documents.info \\\n-X 'POST' \\\n-H 'authorization: Bearer MY_API_KEY' \\\n-H 'content-type: application/json' \\\n-H 'accept: application/json' \\\n-d '{\"id\": \"outline-api-NTpezNwhUP\"}'\n```\n\nOr, with JavaScript:\n\n```javascript\nconst response = await fetch(\"https://app.getoutline.com/api/documents.info\", {\n  method: \"POST\",\n  headers: {\n    Accept: \"application/json\",\n    \"Content-Type\": \"application/json\",\n    Authorization: \"Bearer MY_API_KEY\"\n  }\n})\n\nconst body = await response.json();\nconst document = body.data;\n```\n\n# Authentication\n\n## API key\n\nYou can create new API keys under **Settings => API & Apps**. Be\ncareful when handling your keys as they allow full access to your data,\nyou should treat them like passwords and they should never be committed to\nsource control.\n\n### Usage\n\nTo authenticate with API, you should supply the API key as a \"Bearer\" token in the `Authorization` header\n(`Authorization: Bearer YOUR_API_KEY`).\n\nAPI keys can be revoked at any time by the creating user or an administrator of the workspace. If an API\nkey is revoked, any requests made with that key will return a `401 Unauthenticated` response.\n\n### Format\n\nAll API keys always begin with `ol_api_` followed by a random string of 38 letters and numbers.\n\n## OAuth 2.0\n\nOAuth 2.0 is a widely used protocol for authorization and authentication. It allows users\nto grant third-party _or_ internal applications access to their resources without sharing\ntheir credentials. To use OAuth 2.0 you need to follow these steps:\n\n1. Register your application under **Settings => Applications**\n2. Obtain an access token by exchanging the client credentials for an access token\n3. Use the access token to authenticate requests to the API\n\nSome API endpoints allow unauthenticated requests for public resources and\nthey can be called without authentication.\n\n# Scopes\n\nScopes are used to limit the access of an API key or application to specific resources. For example,\nan application may only need access to read documents, but not write them. Scopes can be global in\nthe case of `read` and `write` scopes, scoped to a namespace, scoped to an API endpoint, or use\nwildcard scopes like `documents.*`. Some examples of scopes that can be used are:\n\n## Global\n\n- `read`: Allows all read actions\n- `write`: Allows all read and write actions\n\n## Namespaced\n\n- `documents:read`: Allows all document read actions\n- `collections:write`: Allows all collection write actions\n\n## Endpoints\n\n- `documents.info`: Allows only one specific API method\n- `documents.*`: Allows all document API methods\n- `users.*`: Allows all user API methods\n\n# Errors\n\nAll successful API requests will be returned with a 200 or 201 status code\nand `ok: true` in the response payload. If there’s an error while making the\nrequest, the appropriate status code is returned with the error message:\n\n```\n{\n  \"ok\": false,\n  \"error\": \"Not Found\"\n}\n```\n\n# Pagination\n\nMost top-level API resources have support for \"list\" API methods. For instance,\nyou can list users, documents, and collections. These list methods share\ncommon parameters, taking both `limit` and `offset`.\n\nResponses will echo these parameters in the root `pagination` key, and also\ninclude a `nextPath` key which can be used as a handy shortcut to fetch the\nnext page of results. For example:\n\n```\n{\n  ok: true,\n  status: 200,\n  data: […],\n  pagination: {\n    limit: 25,\n    offset: 0,\n    nextPath: \"/api/documents.list?limit=25&offset=25\"\n  }\n}\n```\n\n# Rate limits\n\nLike most APIs, Outline has rate limits in place to prevent abuse. Endpoints\nthat mutate data are more restrictive than read-only endpoints. If you exceed\nthe rate limit for a given endpoint, you will receive a `429 Too Many Requests`\nstatus code.\n\nThe response will include a `Retry-After` header that indicates how many seconds\nyou should wait before making another request.\n\n# Policies\n\nMost API resources have associated \"policies\", these objects describe the\ncurrent authentications authorized actions related to an individual resource. It\nshould be noted that the policy \"id\" is identical to the resource it is\nrelated to, policies themselves do not have unique identifiers.\n\nFor most usecases of the API, policies can be safely ignored. Calling\nunauthorized methods will result in the appropriate response code – these can\nbe used in an interface to adjust which elements are visible.\n"
  version: 0.1.0
  contact:
    email: hello@getoutline.com
  license:
    name: BSD-3-Clause
    url: https://github.com/outline/openapi/blob/main/LICENSE
servers:
- url: https://app.getoutline.com/api
  description: Cloud hosted
- url: https://{domain}/api
  description: Self-hosted on your own server
  variables:
    domain:
      default: example.com
security:
- BearerAuth: []
- OAuth2:
  - read
  - write
tags:
- name: Shares
  description: '`Shares` represent authorization to view a document without being a member

    of the workspace. Shares are created in order to give access to documents publicly.

    Each user that shares a document will have a unique share object.

    '
paths:
  /shares.info:
    post:
      tags:
      - Shares
      summary: Retrieve a share object
      description: Retrieve the details of a share link by its unique identifier or by the associated document ID. Shares allow documents to be accessed publicly or by specific users.
      requestBody:
        content:
          application/json:
            schema:
              type: object
              properties:
                id:
                  type: string
                  description: Unique identifier for the share.
                  format: uuid
                documentId:
                  type: string
                  description: Unique identifier for a document. One of id or documentId must be provided.
                  format: uuid
      responses:
        '200':
          description: OK
          content:
            application/json:
              schema:
                type: object
                properties:
                  data:
                    $ref: '#/components/schemas/Share'
                  policies:
                    type: array
                    items:
                      $ref: '#/components/schemas/Policy'
        '401':
          $ref: '#/components/responses/Unauthenticated'
        '403':
          $ref: '#/components/responses/Unauthorized'
        '404':
          $ref: '#/components/responses/NotFound'
        '429':
          $ref: '#/components/responses/RateLimited'
      operationId: sharesInfo
  /shares.list:
    post:
      tags:
      - Shares
      summary: List all shares
      description: List all share links in the workspace.
      requestBody:
        content:
          application/json:
            schema:
              allOf:
              - $ref: '#/components/schemas/Pagination'
              - $ref: '#/components/schemas/Sorting'
              - type: object
                properties:
                  query:
                    type: string
                    description: Filter to shared documents matching a search query
      responses:
        '200':
          description: OK
          content:
            application/json:
              schema:
                type: object
                properties:
                  data:
                    type: array
                    items:
                      $ref: '#/components/schemas/Share'
                  policies:
                    type: array
                    items:
                      $ref: '#/components/schemas/Policy'
                  pagination:
                    $ref: '#/components/schemas/Pagination'
        '401':
          $ref: '#/components/responses/Unauthenticated'
        '403':
          $ref: '#/components/responses/Unauthorized'
        '429':
          $ref: '#/components/responses/RateLimited'
      operationId: sharesList
  /shares.create:
    post:
      tags:
      - Shares
      summary: Create a share
      description: Creates a new share link that can be used by to access a document or collection. If you request multiple shares for the same resource with the same API key, the same share object will be returned. By default all shares are unpublished. Exactly one of `documentId` or `collectionId` must be provided.
      requestBody:
        content:
          application/json:
            schema:
              type: object
              properties:
                documentId:
                  type: string
                  format: uuid
                  description: Identifier for the document to share. Mutually exclusive with `collectionId`.
                collectionId:
                  type: string
                  format: uuid
                  description: Identifier for the collection to share. Mutually exclusive with `documentId`.
              oneOf:
              - required:
                - documentId
              - required:
                - collectionId
      responses:
        '200':
          description: OK
          content:
            application/json:
              schema:
                type: object
                properties:
                  data:
                    $ref: '#/components/schemas/Share'
                  policies:
                    type: array
                    items:
                      $ref: '#/components/schemas/Policy'
        '400':
          $ref: '#/components/responses/Validation'
        '401':
          $ref: '#/components/responses/Unauthenticated'
        '403':
          $ref: '#/components/responses/Unauthorized'
        '429':
          $ref: '#/components/responses/RateLimited'
      operationId: sharesCreate
  /shares.update:
    post:
      tags:
      - Shares
      summary: Update a share
      description: Allows changing an existing share's published status, which removes authentication and makes it available to anyone with the link.
      requestBody:
        content:
          application/json:
            schema:
              type: object
              properties:
                id:
                  type: string
                  format: uuid
                published:
                  type: boolean
                title:
                  type: string
                  maxLength: 255
                  nullable: true
                  description: Override title displayed on the publicly shared page. If not set the source document or collection title is used.
                iconUrl:
                  type: string
                  format: uri
                  maxLength: 4096
                  nullable: true
                  description: URL of an icon to display on the publicly shared page, overriding the workspace branding.
              required:
              - id
              - published
      responses:
        '200':
          description: OK
          content:
            application/json:
              schema:
                type: object
                properties:
                  data:
                    $ref: '#/components/schemas/Share'
                  policies:
                    type: array
                    items:
                      $ref: '#/components/schemas/Policy'
        '400':
          $ref: '#/components/responses/Validation'
        '401':
          $ref: '#/components/responses/Unauthenticated'
        '403':
          $ref: '#/components/responses/Unauthorized'
        '429':
          $ref: '#/components/responses/RateLimited'
      operationId: sharesUpdate
  /shares.revoke:
    post:
      tags:
      - Shares
      summary: Revoke a share
      description: Makes the share link inactive so that it can no longer be used to access the document.
      requestBody:
        content:
          application/json:
            schema:
              type: object
              properties:
                id:
                  type: string
                  format: uuid
              required:
              - id
      responses:
        '200':
          description: OK
          content:
            application/json:
              schema:
                type: object
                properties:
                  success:
                    type: boolean
                    example: true
        '400':
          $ref: '#/components/responses/Validation'
        '401':
          $ref: '#/components/responses/Unauthenticated'
        '403':
          $ref: '#/components/responses/Unauthorized'
        '404':
          $ref: '#/components/responses/NotFound'
        '429':
          $ref: '#/components/responses/RateLimited'
      operationId: sharesRevoke
components:
  headers:
    RateLimit-Reset:
      schema:
        type: string
      description: Timestamp in the future the duration will reset.
    RateLimit-Remaining:
      schema:
        type: integer
      description: How many requests are left in the current duration.
    Retry-After:
      schema:
        type: integer
      description: Seconds in the future to retry the request, if rate limited.
    RateLimit-Limit:
      schema:
        type: integer
      description: The maximum requests available in the current duration.
  schemas:
    Share:
      type: object
      properties:
        id:
          type: string
          description: Unique identifier for the object.
          readOnly: true
          format: uuid
        documentTitle:
          type: string
          description: Title of the shared document.
          example: React best practices
          readOnly: true
        documentUrl:
          type: string
          format: uri
          description: URL of the original document.
          readOnly: true
        sourceTitle:
          type: string
          description: Title of the shared document or collection.
          readOnly: true
        sourcePath:
          type: string
          description: Path of the shared document or collection.
          readOnly: true
        documentId:
          type: string
          format: uuid
          nullable: true
          description: Identifier of the shared document, if any.
          readOnly: true
        collectionId:
          type: string
          format: uuid
          nullable: true
          description: Identifier of the shared collection, if any.
          readOnly: true
        urlId:
          type: string
          nullable: true
          description: Short URL identifier for the share, if set.
          readOnly: true
        url:
          type: string
          format: uri
          description: URL of the publicly shared document.
          readOnly: true
        domain:
          type: string
          nullable: true
          description: Custom domain the share is served on, if any.
        title:
          type: string
          maxLength: 255
          nullable: true
          description: Override title displayed on the publicly shared page. If not set the source document or collection title is used.
        iconUrl:
          type: string
          format: uri
          maxLength: 4096
          nullable: true
          description: URL of an icon displayed on the publicly shared page, overriding the workspace branding.
        published:
          type: boolean
          example: false
          description: If true the share can be loaded without a user account.
        includeChildDocuments:
          type: boolean
          example: true
          description: If to also give permission to view documents nested beneath this one.
        allowSubscriptions:
          type: boolean
          example: true
          description: Whether visitors to the public share can subscribe to receive email notifications when the document is updated. Requires SMTP to be configured on the workspace.
        allowIndexing:
          type: boolean
          description: Whether the shared page may be indexed by search engines.
        showLastUpdated:
          type: boolean
          description: Whether to show the last-updated time on the shared page.
        showTOC:
          type: boolean
          description: Whether to show a table of contents on the shared page.
        views:
          type: number
          description: The number of times the shared page has been viewed.
          readOnly: true
        createdAt:
          type: string
          format: date-time
          description: Date and time when this share was created
          readOnly: true
        createdBy:
          $ref: '#/components/schemas/User'
        updatedAt:
          type: string
          format: date-time
          description: Date and time when this share was edited
          readOnly: true
        lastAccessedAt:
          type: string
          format: date-time
          nullable: true
          description: Date and time when this share was last viewed. Only returned to workspace admins.
          readOnly: true
    User:
      type: object
      properties:
        id:
          type: string
          description: Unique identifier for the object.
          readOnly: true
          format: uuid
        name:
          type: string
          description: The name of this user, it is migrated from Slack or Google Workspace when the SSO connection is made but can be changed if necessary.
          example: Jane Doe
        avatarUrl:
          type: string
          format: uri
          description: The URL for the image associated with this user, it will be displayed in the application UI and email notifications.
        color:
          type: string
          description: A color representing the user, used in the UI for avatars without an image.
          readOnly: true
        email:
          type: string
          description: The email associated with this user, it is migrated from Slack or Google Workspace when the SSO connection is made but can be changed if necessary.
          format: email
          readOnly: true
        role:
          $ref: '#/components/schemas/UserRole'
        isSuspended:
          type: boolean
          description: Whether this user has been suspended.
          readOnly: true
        lastActiveAt:
          type: string
          nullable: true
          description: The last time this user made an API request, this value is updated at most every 5 minutes.
          readOnly: true
          format: date-time
        timezone:
          type: string
          nullable: true
          description: The timezone this user has registered.
        createdAt:
          type: string
          description: The date and time that this user first signed in or was invited as a guest.
          readOnly: true
          format: date-time
        updatedAt:
          type: string
          description: The date and time that this user was last updated.
          readOnly: true
          format: date-time
        deletedAt:
          type: string
          nullable: true
          description: The date and time that this user was deleted, if applicable.
          readOnly: true
          format: date-time
    UserRole:
      type: string
      enum:
      - admin
      - member
      - viewer
      - guest
    Sorting:
      type: object
      properties:
        sort:
          type: string
          example: updatedAt
        direction:
          type: string
          example: DESC
          enum:
          - ASC
          - DESC
    Error:
      type: object
      properties:
        ok:
          type: boolean
          example: false
        error:
          type: string
        message:
          type: string
        status:
          type: number
        data:
          type: object
    Policy:
      type: object
      properties:
        id:
          type: string
          description: Unique identifier for the object this policy references.
          format: uuid
          readOnly: true
        abilities:
          type: object
          description: The abilities that are allowed by this policy, if an array is returned then the individual ID's in the array represent the memberships that grant the ability.
          additionalProperties:
            $ref: '#/components/schemas/Ability'
          example:
            read: true
            update: true
            delete: false
    Ability:
      description: A single permission granted by a policy
      example: true
      oneOf:
      - type: array
        items:
          type: string
      - type: boolean
    Pagination:
      type: object
      properties:
        offset:
          type: number
          example: 0
        limit:
          type: number
          example: 25
  responses:
    NotFound:
      description: The specified resource was not found.
      content:
        application/json:
          schema:
            $ref: '#/components/schemas/Error'
    Unauthenticated:
      description: The API key is missing or otherwise invalid.
      content:
        application/json:
          schema:
            $ref: '#/components/schemas/Error'
    RateLimited:
      description: The request was rate limited.
      headers:
        Retry-After:
          $ref: '#/components/headers/Retry-After'
        RateLimit-Limit:
          $ref: '#/components/headers/RateLimit-Limit'
        RateLimit-Remaining:
          $ref: '#/components/headers/RateLimit-Remaining'
        RateLimit-Reset:
          $ref: '#/components/headers/RateLimit-Reset'
      content:
        application/json:
          schema:
            type: object
            properties:
              ok:
                type: boolean
                example: false
              error:
                type: string
                example: rate_limit_exceeded
              status:
                type: number
                example: 429
    Unauthorized:
      description: The current API key is not authorized to perform this action.
      content:
        application/json:
          schema:
            $ref: '#/components/schemas/Error'
    Validation:
      description: The request failed one or more validations.
      content:
        application/json:
          schema:
            $ref: '#/components/schemas/Error'
  securitySchemes:
    BearerAuth:
      type: http
      scheme: bearer
      bearerFormat: JWT
    OAuth2:
      type: oauth2
      flows:
        authorizationCode:
          authorizationUrl: https://app.getoutline.com/oauth/authorize
          tokenUrl: https://app.getoutline.com/oauth/token
          refreshUrl: https://app.getoutline.com/oauth/token
          scopes:
            read: Read access
            write: Write access