Notarize Notarization Records API

openapi: 3.2.0
info:
  title: Notarize Notarization Records API
  version: '1.0'
  description: 'Operations tagged Notarization Records across 2 of this provider''s published API definitions: notarize-proof-business-api-specification-openapi.yml, notarize-proof-real-estate-api-specification-openapi.yml. Each path carries the servers of the definition it was published in.'
servers:
- url: https://api.proof.com
  description: Public API URL
tags:
- name: Notarization Records
paths:
  /v1/notarization_records:
    get:
      summary: Retrieve Meeting Records
      tags:
      - Notarization Records
      operationId: getNotarizationRecords
      security:
      - api_key: []
      parameters:
      - name: limit
        in: query
        required: false
        description: Max number of notarization records to return. Defaults to 20.
        x-example: 20
        schema:
          type: number
      - name: offset
        in: query
        required: false
        description: Number to offset the notarization records if limit is reached. Defaults to 0.
        x-example: 1
        schema:
          type: number
      - name: document_url_version
        in: query
        schema:
          type: string
          enum:
          - v1
          - v2
          default: v1
        required: false
        description: Control documents and signer photo identifications download URLs. v1 for AWS S3 pre-signed URLs. v2 for Proof secure URLs.
      responses:
        '200':
          description: successful
          content:
            application/json:
              example:
                records: []
              schema:
                type: object
                properties:
                  records:
                    type: array
                    items:
                      $ref: '#/components/schemas/notarization_record_object'
        '401':
          description: invalid api_key
          content:
            application/json:
              example:
                message: Invalid authentication credentials
                errors:
                - Invalid authentication credentials
              schema:
                $ref: '#/components/schemas/errors_object'
    servers:
    - url: https://api.proof.com
      description: Public API URL
  /v1/notarization_records/{id}:
    get:
      summary: Retrieve Meeting Record
      tags:
      - Notarization Records
      operationId: getNotarizationRecord
      security:
      - api_key: []
      parameters:
      - name: id
        in: path
        description: ID of the notarization record to be retrieved. Can be found by querying the associated transaction.
        required: true
        x-example: me_kgnkanj
        schema:
          type: string
      - name: document_url_version
        in: query
        schema:
          type: string
          enum:
          - v1
          - v2
          default: v1
        required: false
        description: Control documents and signer photo identifications download URLs. v1 for AWS S3 pre-signed URLs. v2 for Proof secure URLs.
      responses:
        '200':
          description: successful
          content:
            application/json:
              example:
                id: me_kgnkanj
                meeting_start: '2026-10-13T16:08:01.598320Z'
                meeting_end: '2026-10-13T15:58:01.591258Z'
                notary_name: notary name
                notary_county_city: county, VA
                notary_registration: '7237492'
                notary_source: Notarize Network
                signer_info:
                  email: records_controller_spec@proof.com
                  first_name: Test
                  middle_name: Malcolm
                  last_name: Gomez
                  dob: '1999-04-27'
                  address:
                    line1: 745 Boyston St
                    line2: Apt 67
                    city: Somerville
                    state: MA
                    postal: '11111'
                    country: CA
                signers:
                - email: records_controller_spec@proof.com
                  first_name: Test
                  middle_name: Malcolm
                  last_name: Gomez
                  dob: '1999-04-27'
                  address:
                    line1: 745 Boyston St
                    line2: Apt 67
                    city: Somerville
                    state: MA
                    postal: '11111'
                    country: CA
                  primary_front: signed_url
                  primary_back: signed_url
                  primary_type: unknown
                  primary_issuer: US
                  primary_expiry_date: '2030-01-01'
                  secondary_front: signed_url
                witnesses: []
                notarized_documents: []
                verification_credentials:
                  retrieval_id: J7CWYHQ4
                  retrieval_pin: TMFWM4
                  last_name: last
                  date_completed: 10/13/2026
                signer_photo_identification:
                  primary_front: signed_url
                  primary_back: signed_url
                  primary_type: unknown
                  primary_issuer: US
                  primary_expiry_date: '2030-01-01'
                  secondary_front: signed_url
                video_url: https://api.local.dev-notarize.com/v1/transactions/ot_kwd35d7/notarization_records/me_kgnkanj/download_asset?asset_key=generic_video_session
              schema:
                $ref: '#/components/schemas/notarization_record_object'
        '401':
          description: invalid api_key
          content:
            application/json:
              example:
                message: Invalid authentication credentials
                errors:
                - Invalid authentication credentials
              schema:
                $ref: '#/components/schemas/errors_object'
        '404':
          description: invalid id
          content:
            application/json:
              example:
                errors:
                  request: resource not found
              schema:
                $ref: '#/components/schemas/errors_object'
    servers:
    - url: https://api.proof.com
      description: Public API URL
  /mortgage/v2/notarization_records/{id}:
    get:
      summary: Retrieve Meeting Record
      tags:
      - Notarization Records
      operationId: getMortgageNotarizationRecord
      security:
      - api_key: []
      parameters:
      - name: id
        in: path
        description: ID of the notarization record to be retrieved. Can be found by querying the associated transaction.
        required: true
        x-example: me_6rn64nq
        schema:
          type: string
      - name: document_url_version
        in: query
        schema:
          type: string
          enum:
          - v1
          - v2
          default: v1
        required: false
        description: Control documents and signer photo identifications download URLs. v1 for AWS S3 pre-signed URLs. v2 for Proof secure URLs.
      responses:
        '200':
          description: successful
          content:
            application/json:
              example:
                id: me_6rn64nq
                meeting_start: '2026-10-13T16:08:40.663449Z'
                meeting_end: '2026-10-13T15:58:40.663032Z'
                notary_name: notary name
                notary_county_city: county, VA
                notary_registration: '7237492'
                notary_source: Notarize Network
                signer_info:
                  email: priscilla@schuster.example
                  first_name: Clint
                  last_name: Breitenberg
                  dob: '2005-10-13'
                  address:
                    line1: 123 Boylston St
                    line2: Fl 6
                    city: Boston
                    state: MA
                    postal: '02116'
                    country: US
                signers:
                - email: priscilla@schuster.example
                  first_name: Clint
                  last_name: Breitenberg
                  dob: '2005-10-13'
                  address:
                    line1: 123 Boylston St
                    line2: Fl 6
                    city: Boston
                    state: MA
                    postal: '02116'
                    country: US
                  primary_front: signed_url
                  primary_back: signed_url
                  primary_type: unknown
                  primary_issuer: US
                  primary_expiry_date: '2030-01-01'
                  secondary_front: signed_url
                witnesses: []
                notarized_documents: []
                verification_credentials:
                  retrieval_id: M5PSXUAU
                  retrieval_pin: RBYZ9A
                  date_completed: 10/13/2026
                signer_photo_identification:
                  primary_front: signed_url
                  primary_back: signed_url
                  primary_type: unknown
                  primary_issuer: US
                  primary_expiry_date: '2030-01-01'
                  secondary_front: signed_url
                video_url: https://api.local.dev-notarize.com/v1/transactions/ot_3nggknk/notarization_records/me_6rn64nq/download_asset?asset_key=generic_video_session
              schema:
                $ref: '#/components/schemas/notarization_record_object_2'
        '401':
          description: invalid api_key
          content:
            application/json:
              example:
                message: Invalid authentication credentials
                errors:
                - Invalid authentication credentials
              schema:
                $ref: '#/components/schemas/errors_object'
        '404':
          description: invalid id
          content:
            application/json:
              example:
                errors:
                  request: resource not found
              schema:
                $ref: '#/components/schemas/errors_object'
    servers:
    - url: https://api.proof.com
      description: Public API URL
components:
  schemas:
    errors_object:
      type: object
      properties:
        message:
          type: string
          maxLength: 5000
          description: Deprecated; prefer using the errors array instead
        errors:
          oneOf:
          - type: string
          - type: array
            items:
              type: string
          - type: object
    notarization_record_signer_object:
      type: object
      properties:
        signer_id:
          type:
          - string
          - 'null'
          maxLength: 38
          description: Signer ID
        email:
          type: string
          maxLength: 100
          description: Email
        first_name:
          type: string
          maxLength: 30
          description: First name
        middle_name:
          type:
          - string
          - 'null'
          maxLength: 30
          description: Middle name
        last_name:
          type: string
          maxLength: 30
          description: Last name
        address:
          $ref: '#/components/schemas/address'
          description: The most recent known address for the signer.
        dob:
          type: string
          maxLength: 30
          description: The signer's date of birth.
    credential_image:
      type: object
      properties:
        url:
          type: string
          maxLength: 5000
          description: URL of the image
        descriptor:
          type: string
          enum:
          - back
          - front
    photo_identification:
      type: object
      properties:
        primary_front:
          type: string
          maxLength: 5000
          description: URL of the front of the primary photo identification document.
        primary_back:
          type: string
          maxLength: 5000
          description: URL of the back of the primary photo identification document.
        primary_type:
          type: string
          maxLength: 5000
          description: Type of the primary photo identification document.
        primary_issuer:
          type: string
          maxLength: 5000
          description: Issuer of the primary photo identification document.
        primary_expiry_date:
          type: string
          maxLength: 100
          description: Expiry date of the primary photo identification document.
        secondary_front:
          type: string
          maxLength: 5000
          description: URL of the front of the secondary photo identification document.
    witness:
      type: object
      properties:
        first_name:
          type: string
          maxLength: 100
        middle_name:
          type: string
          maxLength: 100
        last_name:
          type: string
          maxLength: 100
        address:
          $ref: '#/components/schemas/address'
        credential_assets:
          type: array
          items:
            $ref: '#/components/schemas/credential_asset_object'
    notarization_record_object:
      type: object
      properties:
        id:
          type: string
          maxLength: 5000
        meeting_start:
          type: string
          maxLength: 100
          format: date-time
        meeting_end:
          type: string
          maxLength: 100
          format: date-time
        notary_name:
          type: string
          maxLength: 5000
        notary_county_city:
          type: string
          maxLength: 5000
        notary_registration:
          type: string
          maxLength: 5000
        notary_source:
          type: string
          enum:
          - In-house notary
          - Custom Panel
          - Notarize Network
          description: 'Indicates how the notary who fulfilled this session was sourced: In-house notary, Custom Panel, or Notarize Network. Reflects actual session fulfillment, not original routing.'
        signer_info:
          $ref: '#/components/schemas/notarization_record_signer_object'
        signers:
          type: array
          items:
            allOf:
            - $ref: '#/components/schemas/notarization_record_signer_object'
            - $ref: '#/components/schemas/photo_identification'
        cosigner_info:
          $ref: '#/components/schemas/notarization_record_signer_object'
        witnesses:
          type: array
          items:
            $ref: '#/components/schemas/witness'
        notarized_documents:
          type: array
          items:
            type: object
            properties:
              document_url:
                type: string
                maxLength: 5000
              notorial_acts:
                type: array
                items:
                  type: string
                  enum:
                  - acknowledgement
                  - copy_certification
                  - jurat
                  - oath_affirmation
                  - verification_of_fact
                  - vof_ps1583
                  - affidavit
                  - attestation
              tracking_id:
                oneOf:
                - type:
                  - integer
                  - 'null'
                - type:
                  - string
                  - 'null'
                  maxLength: 5000
        verification_credentials:
          type: object
          properties:
            retrieval_id:
              type: string
              maxLength: 5000
            retrieval_pin:
              type: string
              maxLength: 5000
            last_name:
              type:
              - string
              - 'null'
              maxLength: 5000
            date_completed:
              type: string
              maxLength: 100
        signer_photo_identification:
          $ref: '#/components/schemas/photo_identification'
        video_url:
          type: string
          maxLength: 5000
          description: Download URL of the video recording of the meeting.
        chat_url:
          type:
          - string
          - 'null'
          maxLength: 5000
          description: Download URL of the chat transcript of the meeting.
    address:
      type: object
      properties:
        line1:
          type: string
          maxLength: 5000
          description: House number and Street name
        line2:
          type: string
          maxLength: 5000
          description: Unit number
        city:
          type: string
          maxLength: 5000
          description: Town name
        state:
          type: string
          maxLength: 2
          description: Only two character state abbreviations are accepted. i.e. "CO".
        postal:
          type: string
          maxLength: 10
          description: Five or ten digit postal code.
        country:
          type: string
          maxLength: 2
          description: Only two character country codes are accepted. i.e. "US".
    credential_asset_object:
      type: object
      properties:
        credential_type:
          type: string
          enum:
          - primary
          - secondary
          - selfie
        credential_images:
          type: array
          items:
            $ref: '#/components/schemas/credential_image'
    signing_designation_group:
      type: object
      properties:
        name:
          type: string
          maxLength: 64
          description: 'The specified name of the group, type string. Use a naming convention of your choice, the only restrictions are that the name must be between 1 and 64 characters

            and can consist of alpha-numeric characters, hyphens, parentheses, and underscores. Valid regular expression for you tech nerds is /^[a-zA-Z0-9_-()]{1,64}$/'
        min_required:
          type: integer
          description: a positive integer between 0 and N where N is the minimum number of designations in the group that must be fulfilled (checked).
        max_required:
          type: integer
          description: 'a positive integer between min_required and N where N is the maximum number of designations in the group that are allowed to be fulfilled.

            NOTE: max_required cannot be set to greater than 1 for designation groups used with radio_checkmark type signing designations.'
    photo_identification_2:
      type: object
      properties:
        primary_front:
          type: string
          maxLength: 5000
          description: URL of the front of the primary photo identification document.
        primary_back:
          type: string
          maxLength: 5000
          description: URL of the back of the primary photo identification document.
        primary_type:
          type: string
          maxLength: 5000
          description: Type of the primary photo identification document.
        primary_issuer:
          type: string
          maxLength: 5000
          description: Issuer of the primary photo identification document.
        primary_expiry_date:
          type: string
          maxLength: 5000
          description: Expiry date of the primary photo identification document.
        secondary_front:
          type: string
          maxLength: 5000
          description: URL of the front of the secondary photo identification document.
    notarization_record_object_2:
      type: object
      properties:
        id:
          type: string
          maxLength: 5000
        meeting_start:
          type: string
          maxLength: 100
          format: date-time
        meeting_end:
          type: string
          maxLength: 100
          format: date-time
        notary_name:
          type: string
          maxLength: 5000
        notary_county_city:
          type: string
          maxLength: 5000
        notary_registration:
          type: string
          maxLength: 5000
        notary_source:
          type: string
          enum:
          - In-house notary
          - Custom Panel
          - Notarize Network
          description: 'Indicates how the notary who fulfilled this session was sourced: In-house notary, Custom Panel, or Notarize Network. Reflects actual session fulfillment, not original routing.'
        signer_info:
          $ref: '#/components/schemas/notarization_record_signer_object'
        signers:
          type: array
          items:
            allOf:
            - $ref: '#/components/schemas/notarization_record_signer_object'
            - $ref: '#/components/schemas/photo_identification_2'
        cosigner_info:
          $ref: '#/components/schemas/notarization_record_signer_object'
        witnesses:
          type: array
          items:
            $ref: '#/components/schemas/witness'
        notarized_documents:
          type: array
          items:
            $ref: '#/components/schemas/document'
        verification_credentials:
          type: object
          properties:
            retrieval_id:
              type: string
              maxLength: 5000
            retrieval_pin:
              type: string
              maxLength: 5000
            last_name:
              type:
              - string
              - 'null'
              maxLength: 5000
            date_completed:
              type: string
              maxLength: 100
        signer_photo_identification:
          $ref: '#/components/schemas/photo_identification_2'
        video_url:
          type: string
          maxLength: 5000
          description: Download URL of the video recording of the meeting.
        chat_url:
          type:
          - string
          - 'null'
          maxLength: 5000
          description: Download URL of the chat transcript of the meeting.
    signing_designation:
      type: object
      properties:
        id:
          type: string
          maxLength: 100
        signer_identifier:
          type: string
          maxLength: 5000
          description: For signers, the external_id value set on the signers array when creating a transaction; for witnesses, `witness{n}` i.e. `witness1` or `witness2`; for notaries, `notary`
        page_number:
          type: integer
          description: The page of the designation, starting at 0
        x:
          type: integer
          description: The X coordinate (from bottom left)
        y:
          type: integer
          description: The Y coordinate (from bottom left)
        height:
          type: integer
          description: Height
        width:
          type: integer
          description: Width
        hint:
          type: string
          maxLength: 5000
          description: Hint
        type:
          type: string
          enum:
          - date_signed
          - day_signed
          - month_signed
          - year_signed
          - first_name
          - middle_name
          - last_name
          - full_name
          - signature
          - initials
          - checkmark
          - radio_checkmark
          - free_text
          - signature_and_date
          - dob
          - email
          - address_line1
          - address_line2
          - address_zip5
          - address_state
          - address_city
          - representative_capacity_type
          - disclosure
          - notary_id
          - seal
          - commission_expiration_date
          - commission_state
          - county
          - commission_county
          - principal_id_type
          - notary_city
          description: 'The type of field designation. Accepted values for signers: dob, email, address_line1, address_line2, address_zip5, address_state, address_city, representative_capacity_type. Accepted values for notaries: disclosure, notary_id, seal, commission_expiration_date, commission_state, county, commission_county, principal_id_type, notary_city. Universal types: date_signed, day_signed, month_signed, year_signed, first_name, middle_name, last_name, full_name, signature, initials, checkmark, radio_checkmark, free_text, signature_and_date'
        designation_group_id:
          type:
          - string
          - 'null'
          maxLength: 100
        signing_designation_group:
          $ref: '#/components/schemas/signing_designation_group'
        optional:
          type: boolean
          description: Non-notary designation that is not part of a group can be set as optional
        instruction:
          type: string
          maxLength: 5000
          description: Instruction specific to this signing designation to be shown to the signer
        primary_designation:
          type:
          - object
          - 'null'
          properties:
            id:
              type: string
              maxLength: 100
        primary_designation_identifier:
          type: string
          maxLength: 5000
          description: Unique identification string to denote this designation is the primary designation
        conditional_on_primary:
          type: string
          maxLength: 5000
          description: Identification string that denotes this designation is conditional on the designation with the same value set for primary_designation_identifier
    document:
      type: object
      properties:
        id:
          type: string
          maxLength: 5000
        allowed_actions:
          type: array
          items:
            type: string
            maxLength: 5000
          description: List of allowed actions on document.
        bundle_position:
          type: integer
          description: Position to put document in bundle
        completion_state:
          type: string
          maxLength: 5000
        data:
          type:
          - string
          - 'null'
          description: base64 encoded document. Present if base64 encoding was specified in request. Currently supported for get_document only.
        date_created:
          type: string
          maxLength: 5000
          description: Date document was created/uploaded.
        date_updated:
          type: string
          maxLength: 5000
          description: Date document was last updated.
        document_name:
          type: string
          maxLength: 5000
          description: Name of document.
        esign_required:
          type: boolean
          description: Boolean flag indicating whether the document requires esigning.
        final_document_url:
          type:
          - string
          - 'null'
          maxLength: 5000
        identity_confirmation_required:
          type: boolean
          description: Boolean flag indicating whether the document requires identity confirmation.
        is_enote:
          type: boolean
          description: Boolean flag indicating whether the document is an eNote.
        notarization_required:
          type: boolean
          description: Boolean flag indicating whether the document requires notarization. If `true`, identity_confirmation_required must be `false`. If `false`, the document may still be e-signed in the notary meeting. At least one document in a transaction must require notarization or identity confirmation.
        permissions:
          type: array
          items:
            type: string
            maxLength: 5000
        processing_error:
          type:
          - string
          - 'null'
          maxLength: 5000
          description: Error message if document processing failed.
        processing_state:
          type:
          - string
          - 'null'
          maxLength: 5000
          description: State of document processing.
        rejection_anecdote:
          type:
          - string
          - 'null'
          maxLength: 5000
          description: Anecdote for document rejection.
        rejection_reason:
          type:
          - string
          - 'null'
          description: Reason for document rejection.
        requirement:
          type: string
          maxLength: 5000
          description: 'Completion requirement for the document. Accepted values can be `notarization`, `esign`, `identity_confirmation` **([identity confirmation feature](https://dev.proof.com/docs/enterprise-features))**, `readonly`, and `non_essential`. Completion requirement for the document.  If the value is set to `non_essential`, the document will be hidden from signers before the notary meeting and values for  `customer_can_annotate` and `witness_required` will be ignored and set to false. `identity_confirmation` is used to support signing of PS Form 1583 for signers without a US SSN. Note: if `identity_confirmation` is set as the document requirement, ensure that all documents requiring notarization in the transaction also use `identity confirmation` as the requirement to avoid requiring KBA on the transaction. [Read more](https://dev.proof.com/docs/document-requirements) about document requirements.'
        signed_url:
          type:
          - string
          - 'null'
          maxLength: 5000
          description: Signed URL for the final document PDF.
        signing_designation_groups:
          type: array
          items:
            $ref: '#/components/schemas/signing_designation_group'
          description: This array contains a prescribed list of groups of designations for signers and/or a notary to annotate the document.
        signing_designations:
          type: array
          items:
            $ref: '#/components/schemas/signing_designation'
          description: This array contains a prescribed list of designations for signers and/or a notary to annotate the document.
        signing_type:
          type: string
          maxLength: 5000
        tracking_id:
          type:
          - string
          - 'null'
          maxLength: 5000
          description: The external tracking ID of the document.
  securitySchemes:
    api_key:
      type: apiKey
      name: ApiKey
      in: header
x-refined-from:
- notarize-proof-business-api-specification-openapi.yml
- notarize-proof-real-estate-api-specification-openapi.yml
x-provenance:
  method: searched
  source: https://dev.proof.com/reference
  harvested: '2026-10-14'
  tool: harvest-readme-openapi.py
  note: Assembled verbatim from the OpenAPI definition ReadMe embeds in each operation page of the provider's developer portal; paths and components merged by API title, nothing authored.
  assembled_from:
  - https://dev.proof.com/reference/listsecurityevents.md
  merge:
    pages: 1
    deduped: 0
    conflicts_kept_first: 0