MedTrainer Departments API

openapi: 3.2.0
info:
  title: MedTrainer Public Departments API
  version: 1.0.0
  description: "The MedTrainer Public API allows external integrations to search and manage\ncore directory resources such as locations, divisions, and practitioners.\n\nThis specification describes the available endpoints, request parameters,\npayloads, authentication requirements, and expected responses for clients\nintegrating with the platform.\n\nMost resource endpoints return FHIR-aligned JSON with content type\n`application/fhir+json`. Protected endpoints accept authentication through\neither the `X-API-Key` header or `Authorization: Bearer <token>`.\n\n## Getting started\n\nThis guide walks you through how to generate an API Key from the platform.\nThis key will allow you to authenticate and interact with the available\nAPIs.\n\n## Prerequisites\n\n**Before you begin, make sure you have:**\n\nA valid account and access to the platform\n\nProper permissions to generate an `API Key (Super Admin / Admin)`\n\nLogged into the platform\n\n## Step-by-step\n\n**1. Log in to the platform**\n\nSign in to the MedTrainer platform using your credentials.\n\n**2. Open Organization settings**\n\n**Once you're in:**\n\nOn the left-side menu\n\nClick on **Organization**\n\n**3. Expand “Organization Management” and find the “API keys manager”**\n\n**Inside Organization Settings:**\n\nExpand “Organization Management” menu\n\nHere you’ll find all options to configure the organization\n\nLook for “API keys manager” option and click on it\n\n**4. Create a new API Key group**\n\n**In the “API keys manager” page:**\n\nClick on “Create API key group”\n\nFill the following fields:\n\n`name`\n\n`description`\n\nConfirm the action by clicking the “Create” button.\n\n**5. Activate the API Key “Default”**\n\n**After generating the API key group:**\n\nOn the “API Keys Manager” page, you will see the newly created API key\ngroup, along with a “Default” API key in an “Inactive” status.\n\nTo activate the “Default” API key:\n\nClick on the status to expand the available options.\n\nOnce the list is expanded, select the “Active” status\n\n<div class=\"docs-getting-started-callout docs-getting-started-callout--info\">\n  <span class=\"docs-getting-started-callout__icon\" aria-hidden=\"true\"></span>\n  <span>This API key is required and must be available to use the MedTrainer Public APIs</span>\n</div>\n\n<div class=\"docs-getting-started-callout docs-getting-started-callout--warning\">\n  <span class=\"docs-getting-started-callout__icon\" aria-hidden=\"true\"></span>\n  <span><strong>Important:</strong> Treat your API Key like a password. Keep it private and secure.</span>\n</div>\n\n<div class=\"docs-middle-section-divider\" aria-hidden=\"true\"></div>\n"
servers:
- url: /
  description: Public API base URL
tags:
- name: Departments
  description: Public department lookup endpoints
paths:
  /api/v1/departments:
    get:
      tags:
      - Departments
      summary: Search departments
      description: 'Returns a FHIR `Bundle` with department resources.

        '
      operationId: searchDepartments
      security:
      - ApiKeyHeader: []
      - BearerAuth: []
      parameters:
      - $ref: '#/components/parameters/SearchCount'
      - $ref: '#/components/parameters/SearchPage'
      - $ref: '#/components/parameters/SearchElements'
      responses:
        '200':
          description: Department search results
          content:
            application/fhir+json:
              schema:
                $ref: '#/components/schemas/DepartmentSearchBundle'
              examples:
                default:
                  value:
                    resourceType: Bundle
                    type: searchset
                    total: 3
                    link:
                    - relation: self
                      url: /api/v1/departments?_count=2&_page=2&_elements=id%2Cname
                    - relation: first
                      url: /api/v1/departments?_count=2&_page=1&_elements=id%2Cname
                    - relation: previous
                      url: /api/v1/departments?_count=2&_page=1&_elements=id%2Cname
                    - relation: last
                      url: /api/v1/departments?_count=2&_page=2&_elements=id%2Cname
                    entry:
                    - resource:
                        resourceType: Department
                        id: DEPT-003
                        name: Laboratory
        '401':
          $ref: '#/components/responses/InvalidOrMissingApiKey'
        '404':
          description: Department search request could not be processed
          content:
            application/fhir+json:
              schema:
                $ref: '#/components/schemas/OperationOutcome'
              examples:
                companyNotFound:
                  value:
                    resourceType: OperationOutcome
                    issue:
                    - severity: error
                      code: invalid
                      details:
                        text: Company not found.
                      expression:
                      - company
        '422':
          $ref: '#/components/responses/SearchValidationError'
        '429':
          $ref: '#/components/responses/TooManyRequests'
        '500':
          $ref: '#/components/responses/InternalServerError'
        '502':
          $ref: '#/components/responses/BadGateway'
  /api/v1/departments/{publicId}:
    get:
      tags:
      - Departments
      summary: Get a department by public ID
      description: 'Resolves the public department identifier before fetching the resource.

        '
      operationId: getDepartment
      security:
      - ApiKeyHeader: []
      - BearerAuth: []
      parameters:
      - $ref: '#/components/parameters/DepartmentPublicId'
      responses:
        '200':
          description: Department resource
          content:
            application/fhir+json:
              schema:
                $ref: '#/components/schemas/Department'
              examples:
                default:
                  value:
                    resourceType: Department
                    id: DEPT-001
                    name: Compliance/HIPAA
        '401':
          $ref: '#/components/responses/InvalidOrMissingApiKey'
        '404':
          $ref: '#/components/responses/DepartmentNotFound'
        '429':
          $ref: '#/components/responses/TooManyRequests'
        '500':
          $ref: '#/components/responses/InternalServerError'
        '502':
          $ref: '#/components/responses/BadGateway'
components:
  responses:
    ValidationError:
      description: Request validation failed
      content:
        application/fhir+json:
          schema:
            $ref: '#/components/schemas/OperationOutcome'
          examples:
            invalidIntegerQuery:
              value:
                resourceType: OperationOutcome
                issue:
                - severity: error
                  code: invalid
                  details:
                    text: This value should be of type integer.
                  expression:
                  - _count
            invalidPageLowerBound:
              value:
                resourceType: OperationOutcome
                issue:
                - severity: error
                  code: invalid
                  details:
                    text: Field '_page' must be greater than 0
                  expression:
                  - _page
            invalidElementsType:
              value:
                resourceType: OperationOutcome
                issue:
                - severity: error
                  code: invalid
                  details:
                    text: Field '_elements' must be a comma-separated string
                  expression:
                  - _elements
            missingName:
              value:
                resourceType: OperationOutcome
                issue:
                - severity: error
                  code: invalid
                  details:
                    text: The Location.name field is required.
                  expression:
                  - name
            missingDivisionName:
              value:
                resourceType: OperationOutcome
                issue:
                - severity: error
                  code: invalid
                  details:
                    text: The Division.name field is required.
                  expression:
                  - name
            missingDivisionLocations:
              value:
                resourceType: OperationOutcome
                issue:
                - severity: error
                  code: invalid
                  details:
                    text: Field 'locations' is required and must contain at least one location ID string
                  expression:
                  - locations
            invalidLocations:
              value:
                resourceType: OperationOutcome
                issue:
                - severity: error
                  code: invalid
                  details:
                    text: Field 'locations' must be an array of non-blank location ID strings
                  expression:
                  - locations[1]
            divisionNameTooLong:
              value:
                resourceType: OperationOutcome
                issue:
                - severity: error
                  code: invalid
                  details:
                    text: Field 'name' must be 100 characters or fewer
                  expression:
                  - name
            duplicateDivisionName:
              value:
                resourceType: OperationOutcome
                issue:
                - severity: error
                  code: invalid
                  details:
                    text: This division already exists for this company.
                  expression:
                  - name
            divisionLocationsNotFound:
              value:
                resourceType: OperationOutcome
                issue:
                - severity: error
                  code: invalid
                  details:
                    text: All locations must exist and belong to the company.
                  expression:
                  - locations
            divisionLocationsAssigned:
              value:
                resourceType: OperationOutcome
                issue:
                - severity: error
                  code: invalid
                  details:
                    text: Locations already assigned to another division must first belong to the Default division.
                  expression:
                  - locations
            emptyDivisionUpdatePayload:
              value:
                resourceType: OperationOutcome
                issue:
                - severity: error
                  code: invalid
                  details:
                    text: At least one of 'name' or 'locations' must be provided.
                  expression:
                  - name
                  - locations
            missingState:
              value:
                resourceType: OperationOutcome
                issue:
                - severity: error
                  code: invalid
                  details:
                    text: Field 'state' is required and must be a non-blank string
                  expression:
                  - state
            invalidDivisionReference:
              value:
                resourceType: OperationOutcome
                issue:
                - severity: error
                  code: invalid
                  details:
                    text: Field 'division.reference' must be a non-blank string
                  expression:
                  - division[reference]
            practitionerResourceType:
              value:
                resourceType: OperationOutcome
                issue:
                - severity: error
                  code: invalid
                  details:
                    text: Field 'resourceType' must equal "Practitioner"
                  expression:
                  - resourceType
            practitionerBirthDateFormat:
              value:
                resourceType: OperationOutcome
                issue:
                - severity: error
                  code: invalid
                  details:
                    text: Field 'birthDate' must use MM/DD/YYYY format
                  expression:
                  - birthDate
            practitionerMissingRequiredNestedField:
              value:
                resourceType: OperationOutcome
                issue:
                - severity: error
                  code: invalid
                  details:
                    text: The Practitioner.telecom.email field is required.
                  expression:
                  - telecom.email
            practitionerInvalidScalar:
              value:
                resourceType: OperationOutcome
                issue:
                - severity: error
                  code: invalid
                  details:
                    text: This value should be of type scalar.
                  expression:
                  - extension.user.location
            practitionerInvalidStatus:
              value:
                resourceType: OperationOutcome
                issue:
                - severity: error
                  code: invalid
                  details:
                    text: 'Status must be one of: Active, Inactive, or Deactivated.'
                  expression:
                  - extension.user.status
            practitionerInvalidActiveStatusReason:
              value:
                resourceType: OperationOutcome
                issue:
                - severity: error
                  code: invalid
                  details:
                    text: 'Status Reason must be one of: Contracted, Independent, Other for status Active.'
                  expression:
                  - extension.user.statusReason
            practitionerInvalidInactiveStatusReason:
              value:
                resourceType: OperationOutcome
                issue:
                - severity: error
                  code: invalid
                  details:
                    text: 'Status Reason must be one of: On Leave, Prospect, Other for status Inactive.'
                  expression:
                  - extension.user.statusReason
            practitionerInvalidDeactivatedStatusReason:
              value:
                resourceType: OperationOutcome
                issue:
                - severity: error
                  code: invalid
                  details:
                    text: 'Status Reason must be one of: Deceased, Resigned, Retired, Terminated, Other for status Deactivated.'
                  expression:
                  - extension.user.statusReason
            practitionerIncompatibleStatusReason:
              value:
                resourceType: OperationOutcome
                issue:
                - severity: error
                  code: invalid
                  details:
                    text: Status Reason "Terminated" is not valid for status "Active".
                  expression:
                  - extension.user.statusReason
            practitionerMissingDeactivatedStatusReason:
              value:
                resourceType: OperationOutcome
                issue:
                - severity: error
                  code: invalid
                  details:
                    text: Status Reason is required when status is Deactivated.
                  expression:
                  - extension.user.statusReason
            practitionerCreateMultipleIssues:
              value:
                resourceType: OperationOutcome
                issue:
                - severity: error
                  code: invalid
                  details:
                    text: The Practitioner.name.given field is required.
                  expression:
                  - name.given
                - severity: error
                  code: invalid
                  details:
                    text: The Practitioner.extension.employment.positionId field is required.
                  expression:
                  - extension.employment.positionId
                - severity: error
                  code: invalid
                  details:
                    text: The Practitioner.extension.user.location field is required.
                  expression:
                  - extension.user.location
            practitionerUnsupportedWriteField:
              value:
                resourceType: OperationOutcome
                issue:
                - severity: error
                  code: invalid
                  details:
                    text: Field 'extension.employment.employeeCategoryId' is not supported.
                  expression:
                  - extension.employment.employeeCategoryId
            practitionerInvalidDepartmentReference:
              value:
                resourceType: OperationOutcome
                issue:
                - severity: error
                  code: invalid
                  details:
                    text: One or more department ids could not be resolved.
                  expression:
                  - extension.employment.departmentId
            practitionerInvalidLocationReference:
              value:
                resourceType: OperationOutcome
                issue:
                - severity: error
                  code: invalid
                  details:
                    text: One or more location ids could not be resolved.
                  expression:
                  - extension.user.location
    InvalidOrMissingApiKey:
      description: 'Missing credentials or invalid API key.

        '
      content:
        application/fhir+json:
          schema:
            $ref: '#/components/schemas/OperationOutcome'
          examples:
            missingCredentials:
              value:
                resourceType: OperationOutcome
                issue:
                - severity: error
                  code: login
                  details:
                    text: 'Missing or invalid authentication credentials. Provide an API key using the X-API-Key header or Authorization: Bearer <token>.'
            invalidApiKey:
              value:
                resourceType: OperationOutcome
                issue:
                - severity: error
                  code: login
                  details:
                    text: Invalid or revoked API key.
    SearchValidationError:
      description: Search request validation failed
      content:
        application/fhir+json:
          schema:
            $ref: '#/components/schemas/OperationOutcome'
          examples:
            invalidIntegerQuery:
              $ref: '#/components/responses/ValidationError/content/application~1fhir+json/examples/invalidIntegerQuery'
            invalidPageLowerBound:
              $ref: '#/components/responses/ValidationError/content/application~1fhir+json/examples/invalidPageLowerBound'
            invalidElementsType:
              $ref: '#/components/responses/ValidationError/content/application~1fhir+json/examples/invalidElementsType'
    TooManyRequests:
      description: 'Rate limit exceeded.

        '
      content:
        application/fhir+json:
          schema:
            $ref: '#/components/schemas/OperationOutcome'
          examples:
            default:
              value:
                resourceType: OperationOutcome
                issue:
                - severity: error
                  code: throttled
                  details:
                    text: Rate limit exceeded. Please retry after a short delay.
    InternalServerError:
      description: Unexpected internal error
      content:
        application/fhir+json:
          schema:
            $ref: '#/components/schemas/OperationOutcome'
          examples:
            default:
              value:
                resourceType: OperationOutcome
                issue:
                - severity: error
                  code: exception
                  details:
                    text: An internal server error occurred. Please try again later.
    DepartmentNotFound:
      description: Department resource was not found
      content:
        application/fhir+json:
          schema:
            $ref: '#/components/schemas/OperationOutcome'
          examples:
            default:
              value:
                resourceType: OperationOutcome
                issue:
                - severity: error
                  code: not-found
                  details:
                    text: Department not found.
    BadGateway:
      description: The requested resource identifier could not be resolved at this time
      content:
        application/fhir+json:
          schema:
            $ref: '#/components/schemas/OperationOutcome'
          examples:
            resolverUnavailable:
              value:
                resourceType: OperationOutcome
                issue:
                - severity: error
                  code: invalid
                  details:
                    text: Public id resolution request failed.
  parameters:
    SearchPage:
      name: _page
      in: query
      required: false
      description: 1-based page number. Must be a positive integer.
      schema:
        type: integer
        minimum: 1
        default: 1
    DepartmentPublicId:
      name: publicId
      in: path
      required: true
      description: Public department identifier.
      schema:
        type: string
        example: DEPT-001
    SearchCount:
      name: _count
      in: query
      required: false
      description: Number of resources to return. Must be a positive integer.
      schema:
        type: integer
        minimum: 1
        default: 20
    SearchElements:
      name: _elements
      in: query
      required: false
      description: 'Comma-separated field selector.


        For location, division, position, department, and practitioner category

        searches, the implemented selectors are `id`, `name`, `division`,

        `locations`, and `clinical` as applicable.

        The default when `_elements` is omitted: locations default to

        `id,name`; divisions default to `id,name,locations`; positions default

        to `id,name,clinical`; departments default to `id,name`; practitioner

        categories default to `id,name`.


        For practitioners, nested selectors are allowed, including values such

        as `telecom.email`, `telecom.homePhone`, `address.city`,

        `extension.user.status`, `extension.user.statusReason`,

        `extension.user.userType`, or `extension.provider.npiNumber`.

        The public practitioner response uses

        `extension.user.status` and `extension.user.statusReason` for the

        visible status state; the legacy `employeeCategoryId` is not exposed.

        When `_elements` is omitted on practitioner search or get-by-id, the

        full public resource is returned.


        Whitespace around values is trimmed. Unknown selectors are preserved in

        pagination links but ignored when each resource is built.


        Pagination `link.url` values are returned as absolute URLs including

        scheme and host (for example, `/api/v1/...` resolves against the active

        server entry).

        '
      schema:
        type: string
        example: id,name
  schemas:
    Department:
      type: object
      additionalProperties: false
      required:
      - resourceType
      properties:
        resourceType:
          type: string
          const: Department
        id:
          type: string
          example: DEPT-001
        name:
          type:
          - string
          - 'null'
          example: Compliance/HIPAA
    DepartmentSearchBundle:
      type: object
      additionalProperties: false
      required:
      - resourceType
      - type
      - total
      - link
      - entry
      properties:
        resourceType:
          type: string
          const: Bundle
        type:
          type: string
          const: searchset
        total:
          type: integer
          minimum: 0
        link:
          type: array
          items:
            $ref: '#/components/schemas/BundleLink'
        entry:
          type: array
          items:
            $ref: '#/components/schemas/DepartmentSearchEntry'
    OperationOutcomeIssue:
      type: object
      additionalProperties: false
      required:
      - severity
      - code
      - details
      properties:
        severity:
          type: string
          enum:
          - fatal
          - error
          - warning
          - information
        code:
          type: string
          example: invalid
        details:
          $ref: '#/components/schemas/OperationOutcomeDetails'
        expression:
          type: array
          items:
            type: string
    DepartmentSearchEntry:
      type: object
      additionalProperties: false
      required:
      - resource
      properties:
        resource:
          $ref: '#/components/schemas/Department'
    OperationOutcome:
      type: object
      additionalProperties: false
      required:
      - resourceType
      - issue
      properties:
        resourceType:
          type: string
          const: OperationOutcome
        issue:
          type: array
          minItems: 1
          items:
            $ref: '#/components/schemas/OperationOutcomeIssue'
    BundleLink:
      type: object
      additionalProperties: false
      required:
      - relation
      - url
      properties:
        relation:
          type: string
          enum:
          - self
          - first
          - previous
          - next
          - last
        url:
          type: string
          format: uri
    OperationOutcomeDetails:
      type: object
      additionalProperties: false
      required:
      - text
      properties:
        text:
          type: string
        id:
          type: string
  securitySchemes:
    ApiKeyHeader:
      type: apiKey
      in: header
      name: X-API-Key
      description: Preferred authentication header for protected endpoints.
    BearerAuth:
      type: http
      scheme: bearer
      bearerFormat: API key
      description: 'Alternative authentication scheme using `Authorization: Bearer <token>`.'