Leapsome users API

openapi: 3.2.0
info:
  version: 1.0.1
  title: Leapsome absences Users API
  contact:
    name: Support
    url: https://leapsome.zendesk.com
  description: The Content API enables you to export some raw data from Leapsome for usage within your own systems and beyond what the Leapsome application offers natively. Usage is restricted to a maximum of 20 requests per second when making requests in parallel. If you exceed this limit, you will receive a 429 status code.
servers:
- url: https://api.leapsome.com/v1
tags:
- name: users
paths:
  /employees:
    get:
      summary: List employees
      description: Get a paginated list of employees with optional filtering by email, Leapsome ID, displayed name, or status. Returns basic employee information including teams, departments, and custom attributes.
      operationId: listEmployees
      security:
      - bearerAuth: []
      tags:
      - users
      parameters:
      - name: email
        in: query
        required: false
        description: Filter by employee email address
        schema:
          type: string
          format: email
      - name: employeeId
        in: query
        required: false
        description: Filter by Leapsome user ID
        schema:
          type: string
          pattern: ^[0-9a-f]{24}$
      - name: displayedName
        in: query
        required: false
        description: Filter by displayed name (partial match, case-insensitive)
        schema:
          type: string
      - name: status
        in: query
        required: false
        description: Filter by user status
        schema:
          type: string
          enum:
          - created
          - active
          - invited
          - removed
          - deactivated
          - preBoardingInvited
          - preBoardingActive
      - name: page
        in: query
        required: false
        description: Page number for pagination (starts at 1)
        schema:
          type: integer
          minimum: 1
          default: 1
      - name: pageSize
        in: query
        required: false
        description: Number of results per page
        schema:
          type: integer
          minimum: 1
          maximum: 1000
          default: 100
      responses:
        '200':
          description: A list of employees
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/EmployeeList'
        '401':
          description: Authorization failed. Token is missing or invalid.
  /employees/{userId}/access-roles:
    put:
      summary: Update employee access roles
      description: 'Update the secondary access roles and user-specific access scope for one employee.

        Primary access roles cannot be updated through this endpoint.


        For roles with `userScopeType` set to `userSpecific`, provide a matching

        `accessRoleCustomConfigurations` entry. The public API only supports `include.users`

        in user-specific access scope configurations.


        Requires the standard Super Admin access role; for API tokens, assign that role to the API key.

        '
      operationId: updateEmployeeAccessRoles
      security:
      - bearerAuth: []
      tags:
      - users
      parameters:
      - name: userId
        in: path
        required: true
        description: Employee ID whose secondary access roles are being updated
        schema:
          type: string
          pattern: ^[0-9a-f]{24}$
      requestBody:
        required: true
        content:
          application/json:
            schema:
              $ref: '#/components/schemas/UpdateEmployeeAccessRolesRequest'
      responses:
        '200':
          description: Updated employee access roles
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/UpdateEmployeeAccessRolesResponse'
        '400':
          description: Invalid request. Primary access roles are not allowed, roles must belong to the account, and USER_SPECIFIC roles require a matching include.users scope.
        '401':
          description: Authorization failed. Token is missing or invalid.
        '403':
          description: Insufficient permissions. Super Admin access role is required.
        '404':
          description: Employee not found.
  /Users:
    get:
      description: Queries multiple user identities in the organization domain. Filtering is available and we return a maximum of 5000 users if no smaller value is provided.
      operationId: getUsers
      parameters:
      - example: userName eq Smith
        in: query
        name: filter
        schema:
          type: string
          example: externalId eq 123
        description: The filter parameter must be a properly formed SCIM filter using the operator "eq" (equals). We support a "userName" filter only.
      - schema:
          type: integer
          minimum: 0
          maximum: 5000
        in: query
        name: count
        description: The amount of elements you would like to get returned.
      - schema:
          type: integer
          minimum: 1
        in: query
        name: startIndex
        description: The offset (starts from 1, not 0) used to lookup elements. If you need to paginate, your next startIndex value would be "startIndex + count".
      responses:
        '200':
          description: The request has succeeded.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/UserCollection'
        '401':
          description: Client is not sufficiently authorized
        '403':
          description: Invalid token passed
      summary: Get Users
      tags:
      - users
    post:
      description: 'Creates a new organization user and adds them to the user domain. The user email domain must match an existing organization email domain.


        Note: All user need to get created before you start assigning managers or groups using the other PATCH and PUT endpoints.'
      operationId: createUsers
      requestBody:
        description: The details of the user to create
        required: true
        content:
          application/json:
            schema:
              type: object
              properties:
                userName:
                  type: string
                  format: email
                  description: A user's email
                name:
                  type: object
                  properties:
                    givenName:
                      type: string
                      example: Jane
                    familyName:
                      type: string
                      example: Doe
                displayName:
                  type: string
                  example: Jane von Doe
                title:
                  type: string
                  description: A user's job title
                  example: Software Engineer
                photos:
                  type: array
                  items:
                    type: object
                    maxProperties: 1
                    properties:
                      value:
                        type: string
                        format: uri
                        description: The uri to the user's profile picture
                        example: https://eu.ui-avatars.com/api/?name=Jane+Doe
                externalId:
                  type: string
                  description: A user's id within an external system
                  example: id::1234
              required:
              - userName
      responses:
        '201':
          description: The user has been created.
          content:
            application/json:
              schema:
                type: object
                description: Returned object for a newly created user. Empty object {} if the user already exists.
                properties:
                  id:
                    type: string
                    description: A user's id generated by Leapsome
                  userName:
                    type: string
                    description: A user's email
                  name:
                    type: object
                    properties:
                      givenName:
                        type: string
                      familyName:
                        type: string
                  displayName:
                    type: string
                  title:
                    type: string
                    description: A user's job title
                  photos:
                    type: array
                    items:
                      type: object
                      maxProperties: 1
                      properties:
                        value:
                          type: string
                          description: The uri to the user's profile picture
                          format: uri
                  externalId:
                    type: string
                    description: A user's id within an external system
                  groups:
                    type: array
                    maxItems: 0
                    items: {}
                  meta:
                    type: object
                    properties:
                      created:
                        type: number
                        description: Timestamp of the creation
                      location:
                        type: string
                        description: The URI path to get the user details from the API
                        format: uri
        '400':
          description: 'One of the following requirements is not met:

            - The userName field is required.

            - The userName field must be non-empty.

            '
        '401':
          description: Client is not sufficiently authorized.
        '403':
          description: Invalid token passed
        '409':
          description: Username is already in use
      summary: Create User
      tags:
      - users
  /Users/{userId}:
    get:
      description: Queries a single user identity in the organization domain. If the provided id does not match a leapsome user's id in your organization, we try if we find a user with an externalId like that as fallback.
      operationId: getUser
      parameters:
      - $ref: '#/components/parameters/userId'
      responses:
        '200':
          description: A user was found and is returned
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/User'
        '400':
          description: No userId provided
        '401':
          description: Client is not sufficiently authorized
        '403':
          description: Invalid token passed
        '404':
          description: User not found
          content:
            application/json:
              schema:
                type: object
                properties:
                  schemas:
                    type: array
                    items:
                      type: string
                  detail:
                    type: string
                    example: Resource not found
                  status:
                    type: string
                    example: '404'
      summary: Get User
      tags:
      - users
    patch:
      description: Changes a limited set (or all if you choose) of the user's data. The updated user email domain must be an existing organization email domain.
      operationId: updateUser
      parameters:
      - $ref: '#/components/parameters/userId'
      requestBody:
        description: The new user data
        required: true
        content:
          application/json:
            schema:
              $ref: '#/components/schemas/UserDefinition'
      responses:
        '200':
          description: The user has been updated.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/User'
        '400':
          description: 'One of the following requirements is not met:

            - The userName field is required.

            - The userName field must be non-empty.

            - No userId provided

            '
        '401':
          description: Client is not sufficiently authorized
        '403':
          description: Invalid token passed
        '404':
          description: User not found
        '409':
          description: Email address conflict
      summary: Update User
      tags:
      - users
    put:
      description: 'Changes an existing user''s data. The request must include the full user definition (to modify one or more values without sending the full definition, use the `PATCH` request).



        The replaced user email domain must be an existing organization email domain.

        '
      operationId: replaceUser
      parameters:
      - $ref: '#/components/parameters/userId'
      requestBody:
        description: The new user data
        required: true
        content:
          application/json:
            schema:
              $ref: '#/components/schemas/UserDefinition'
      responses:
        '200':
          description: The user has been replaced.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/User'
        '400':
          description: 'One of the following requirements is not met:

            - The userName field is required.

            - The userName field must be non-empty.

            - No userId provided'
        '401':
          description: Client is not sufficiently authorized
        '403':
          description: Invalid token passed
        '404':
          description: User not found
        '409':
          description: Email address conflict
      summary: Replace User
      tags:
      - users
components:
  schemas:
    PublicUserSpecificAccessScope:
      type: object
      required:
      - include
      additionalProperties: false
      properties:
        include:
          type: object
          required:
          - users
          additionalProperties: false
          properties:
            users:
              type: array
              minItems: 1
              items:
                type: string
                pattern: ^[0-9a-f]{24}$
              description: User IDs the target employee may access when using this role
    User:
      description: Describes a user belonging to an organization
      type: object
      properties:
        id:
          description: A user's unique id (generated by Leapsome)
          type: string
        externalId:
          description: A user's ID within an external system
          type:
          - string
          - 'null'
        title:
          description: A user's job title
          default: Colleague
          type: string
        photos:
          description: ''
          type: array
          items:
            type: object
            properties:
              value:
                type: string
                format: uri
                description: A URI to the avatar of the user
              type:
                type: string
                example: photo
                description: Always set to "photo"
        meta:
          $ref: '#/components/schemas/UserMetadata'
        name:
          $ref: '#/components/schemas/UserFullName'
        displayName:
          description: A user's full displayed name
          type: string
        userName:
          description: A user's username, usually their email address
          type: string
        urn:ietf:params:scim:schemas:extension:enterprise:2.0:User:
          type: object
          properties:
            manager:
              $ref: '#/components/schemas/UserManager'
            additionalManagers:
              type: array
              items:
                $ref: '#/components/schemas/UserManager'
            attachments:
              description: All attachments to a user's profile
              type: array
              items:
                type: object
                properties:
                  fileName:
                    type: string
                    description: Name of the file
                    example: Performance-Review-2022.pdf
                  access:
                    type: array
                    description: All roles that have access
                    items:
                      type: string
                      description: Role
                      example: MANAGER
            department:
              type: string
              description: The team name of the user's department
            costCenter:
              type: string
              description: The team name of the user's cost center
            division:
              type: string
            level:
              description: Current level of the employee as a string.
              type: string
              example: Junior Engineer
            startDate:
              description: Employment start Date as a string in ISO-8601 format (YYYY-MM-DD).
              type: string
              example: '2011-03-25'
            endDate:
              description: Employment end Date as a string in ISO-8601 format (YYYY-MM-DD).
              type: string
              example: '2022-02-25'
            birthday:
              description: Birthday of the employee (used for data segmentation) as a string in ISO-8601 format (YYYY-MM-DD).
              type: string
              example: '1985-07-20'
            6140868326541a4da586db0b:
              description: Value of a given custom attribute identified via its ID. Get the custom attribute ID from the Users & Teams tab.
              type: string
              example: Salary Class B
            6140868326541a4da586db0c:
              description: Value of a given custom attribute identified via its ID. Get the custom attribute ID from the Users & Teams tab.
              type: string
              example: Freelancer
            gender:
              description: Gender of the employee as a string(male, female, diverse)
              type: string
              example: female
            employmentType:
              description: Employment type of the user as a string(internal, external)
              type: string
              example: internal
            location:
              description: Location of the employee as a string.
              type: string
              example: Berlin
        active:
          description: Indicates if the user is activated in Leapsome
          type: boolean
        emails:
          description: User's email
          type: array
          items:
            type: object
            properties:
              primary:
                type: boolean
                description: Always true
                example: true
              type:
                type: string
                description: Always set to "work"
                example: work
              value:
                type: string
                description: A user's email
        groups:
          description: Represent teams in Leapsome
          type: array
          items:
            type: object
            properties:
              value:
                type: string
                description: A teamId
                example: 5ecba01fb567a5d046582027
        manager:
          description: ''
          type: object
          properties:
            value:
              type: string
              description: A Leapsome userId of the manager
              example: 5ecba01fb567a5d046582027
        schemas:
          type: array
          items:
            type: string
      required:
      - id
      - userName
    UserDefinition:
      description: Describes a new user
      type: object
      x-examples: {}
      properties:
        externalId:
          description: User's ID in external system
          type: string
        title:
          description: User's job title
          default: Colleague
          type: string
        photos:
          description: Array of profile picture URL's. We take the first one as user avatar.
          type: array
          items:
            type: object
            properties:
              value:
                type: string
                format: uri
                description: Needs to be a complete and valid url.
        name:
          $ref: '#/components/schemas/UserFullName'
        displayName:
          description: A user's full displayed name
          type: string
        userName:
          description: The user's username, usually their email address'
          type: string
        location:
          description: User's location value
          type: string
        manager:
          description: User ID of user's manager which can be a LeapsomeId, an email or the externalId
          type: string
        urn:ietf:params:scim:schemas:extension:enterprise:2.0:User:
          type: object
          properties:
            manager:
              description: User ID of user's manager which can be a LeapsomeId, an email or the externalId
              type: string
            additionalManagers:
              type: array
              items:
                description: User ID of user's additional manager which can be a LeapsomeId, an email or the externalId
                type: string
            department:
              type: string
              description: The team name of the user's department
            costCenter:
              type: string
              description: The team name of the user's cost center
            division:
              type: string
            level:
              description: Current level of the employee as a string.
              type: string
              example: Junior Engineer
            startDate:
              description: Employment start Date as a string in ISO-8601 format (YYYY-MM-DD).
              type: string
              example: '2011-03-25'
            endDate:
              description: Employment end Date as a string in ISO-8601 format (YYYY-MM-DD).
              type: string
              example: '2022-02-25'
            birthday:
              description: Birthday of the employee (used for data segmentation) as a string in ISO-8601 format (YYYY-MM-DD).
              type: string
              example: '1985-07-20'
            6140868326541a4da586db0b:
              description: Value of a given custom attribute identified via its ID. Get the custom attribute ID from the Users & Teams tab.
              type: string
              example: Salary Class B
            6140868326541a4da586db0c:
              description: Value of a given custom attribute identified via its ID. Get the custom attribute ID from the Users & Teams tab.
              type: string
              example: Freelancer
            gender:
              description: Gender of the employee as a string(male, female, diverse)
              type: string
              example: female
            location:
              description: Location of the employee as a string.
              type: string
              example: Berlin
        active:
          type: boolean
          description: Activate (true) or deactivate (false) a user if provided. If the user has been active before, the account will be active again while it might be in a "invited" or "created" state if the user never accepted an invitation before.
      required:
      - userName
    UpdateEmployeeAccessRolesRequest:
      type: object
      required:
      - accessRoleIds
      properties:
        accessRoleIds:
          type: array
          items:
            type: string
            pattern: ^[0-9a-f]{24}$
          description: Full desired set of secondary access role IDs for the employee. Primary access role IDs are not allowed.
        accessRoleCustomConfigurations:
          type: array
          description: User-specific scope configurations for access roles with `userScopeType` set to `userSpecific`. Only `include.users` is supported.
          items:
            $ref: '#/components/schemas/PublicUserAccessRoleCustomConfiguration'
    Employee:
      type: object
      properties:
        id:
          type: string
          pattern: ^[0-9a-f]{24}$
          example: 58d55e3ffdc2eb20547edd0a
          description: Leapsome user ID
        email:
          type: string
          format: email
          example: jane.doe@example.com
          description: Employee email address
        firstname:
          type: string
          example: Jane
          description: Employee first name
        lastname:
          type: string
          example: Doe
          description: Employee last name
        middlename:
          type: string
          example: von
          description: Employee middle name
        fullname:
          type: string
          example: Jane Doe
          description: Employee full name
        displayedName:
          type: string
          example: Jane von Doe
          description: Employee displayed/preferred name
        status:
          type: string
          enum:
          - created
          - active
          - invited
          - deactivated
          - preBoardingInvited
          - preBoardingActive
          - removed
          example: active
          description: Current status of the employee
        lifecycleStatus:
          type: string
          enum:
          - hired
          - active
          - leave
          - offboarding
          - terminated
          - deactivated
          - notSet
          - preBoarding
          example: active
          description: Current lifecycle status of the employee
        manager:
          type: object
          properties:
            id:
              type: string
              pattern: ^[0-9a-f]{24}$
              example: 58d55e3ffdc2eb20547edd0a
            name:
              type: string
        additionalManagers:
          type: array
          items:
            type: object
            properties:
              id:
                type: string
                pattern: ^[0-9a-f]{24}$
                example: 58d55e3ffdc2eb20547edd0a
              name:
                type: string
                example: Jane Doe
        indirectManagers:
          type: array
          items:
            type: object
            properties:
              id:
                type: string
                pattern: ^[0-9a-f]{24}$
                example: 58d55e3ffdc2eb20547edd0a
              name:
                type: string
                example: John Doe
        startDate:
          type: string
          format: date-time
          example: '2024-01-01T00:00:00.000Z'
          description: Employee start date
        endDate:
          type: string
          format: date-time
          example: '2024-12-31T23:59:59.999Z'
          description: Employee end date
        phone:
          type: string
          example: '+1234567890'
          description: Employee phone number
        teams:
          type: array
          items:
            type: object
            properties:
              id:
                type: string
                pattern: ^[0-9a-f]{24}$
                example: 58d55e3ffdc2eb20547edd0a
              name:
                type: string
                example: Team Red
          description: Teams the employee belongs to
        departments:
          type: array
          items:
            type: object
            properties:
              id:
                type: string
                pattern: ^[0-9a-f]{24}$
                example: 58d55e3ffdc2eb20547edd0a
              name:
                type: string
                example: Department Blue
          description: Departments the employee belongs to
        businessUnits:
          type: array
          items:
            type: object
            properties:
              id:
                type: string
                pattern: ^[0-9a-f]{24}$
                example: 58d55e3ffdc2eb20547edd0a
              name:
                type: string
                example: Business Unit Green
          description: Business units the employee belongs to
        costCenters:
          type: array
          items:
            type: object
            properties:
              id:
                type: string
                pattern: ^[0-9a-f]{24}$
                example: 58d55e3ffdc2eb20547edd0a
              name:
                type: string
                example: Cost Center Yellow
          description: Cost centers the employee belongs to
        divisions:
          type: array
          items:
            type: object
            properties:
              id:
                type: string
                pattern: ^[0-9a-f]{24}$
                example: 58d55e3ffdc2eb20547edd0a
              name:
                type: string
                example: Division Purple
          description: Divisions the employee belongs to
        otherGroups:
          type: array
          items:
            type: object
            properties:
              id:
                type: string
                pattern: ^[0-9a-f]{24}$
                example: 58d55e3ffdc2eb20547edd0a
              name:
                type: string
                example: Other Group Orange
          description: Other groups the employee belongs to
        level:
          type: string
          example: Senior
          description: Employee's level
        title:
          type: string
          example: Software Engineer
          description: Employee's job title
        workLocation:
          type:
          - object
          - 'null'
          properties:
            id:
              type: string
              pattern: ^[0-9a-f]{24}$
              example: 58d55e3ffdc2eb20547edd0a
            name:
              type: string
              example: Berlin Office
          description: Employee's work location
        compensation:
          type:
          - object
          - 'null'
          properties:
            salary:
              type: number
              example: 75000
              description: Employee's salary amount
            currency:
              type: string
              example: EUR
              description: Currency of the salary
            frequency:
              type: string
              enum:
              - year
              - month
              - hour
              example: year
              description: Salary remuneration period
          description: Employee's compensation information
        additionalCompensations:
          type:
          - array
          - 'null'
          items:
            type: object
            properties:
              id:
                type: string
                pattern: ^[0-9a-f]{24}$
                example: 58d55e3ffdc2eb20547edd0a
                description: Compensation ID
              name:
                type: string
                example: Annual Bonus
                description: Name of the compensation
              amount:
                type:
                - number
                - 'null'
                example: 5000
                description: Amount of the compensation
              amountType:
                type:
                - string
                - 'null'
                enum:
                - fixed
                - variable
                example: fixed
                description: Type of the compensation amount
              recurrence:
                type: string
                enum:
                - oneTime
                - monthly
                - every3Months
                - every6Months
                - every12Months
                example: every12Months
                description: Recurrence of the compensation
              comment:
                type:
                - string
                - 'null'
                example: Performance bonus
                description: Comment for the compensation
              effectiveAt:
                type: string
                format: date-time
                example: '2024-01-01T00:00:00.000Z'
                description: Effective date of the compensation
              validUntil:
                type:
                - string
                - 'null'
                format: date-time
                example: '2024-12-31T23:59:59.999Z'
                description: Valid until date of the compensation
          description: Employee's additional compensations
        customAttributes:
          type: object
          additionalProperties: true
  

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