Fyle Expenses API

openapi: 3.0.3
info:
  title: Fyle Platform Advances Expenses API
  description: 'The Fyle Platform API (Fyle is now Sage Expense Management) exposes the objects behind Fyle''s spend and expense management product - expenses, expense reports, advances, categories, projects, cost centers, employees, merchants, corporate cards and their real-time transactions, files/receipts, and webhook subscriptions - as role-scoped REST resources. Every path is served under a role segment (admin, spender, approver, or common); this document models the admin, spender, and common surfaces most commonly used for accounting/HRMS integration.


    Authentication is OAuth 2.0 using the refresh-token grant: exchange a long-lived refresh token (with client_id and client_secret) at the token endpoint for a short-lived Bearer access token, then send it as `Authorization: Bearer <access_token>`.


    List endpoints follow a PostgREST-style convention: `offset`, `limit`, and `order` query parameters are mandatory, and any response field can be filtered with operators like `id=eq.<uuid>` or `updated_at=gte.<timestamp>`. A single resource is fetched by filtering on its id.


    Endpoint paths and HTTP verbs in this document are grounded in Fyle''s open-source Python Platform SDK (github.com/fylein/fyle-platform-sdk-py). Request and response object field shapes are modeled representatively - consult the live Stoplight reference at docs.fylehq.com for exhaustive schemas.'
  version: '1.0'
  contact:
    name: Fyle (Sage Expense Management)
    url: https://www.fylehq.com
  license:
    name: Proprietary
    url: https://www.fylehq.com/legal
servers:
- url: https://api.fylehq.com/platform/v1
  description: Fyle Platform API (production cluster). The role segment (admin, spender, approver, common) is the first path element.
security:
- bearerAuth: []
tags:
- name: Expenses
  description: Expenses across the organization (admin) or for the signed-in spender.
paths:
  /admin/expenses:
    get:
      operationId: listAdminExpenses
      tags:
      - Expenses
      summary: List expenses (admin)
      description: Lists expenses submitted by any employee in the current organization. Supports rich PostgREST-style filtering on any response field and mandatory offset/limit/order pagination.
      parameters:
      - $ref: '#/components/parameters/Offset'
      - $ref: '#/components/parameters/Limit'
      - $ref: '#/components/parameters/Order'
      - name: id
        in: query
        description: Filter by expense id, e.g. `eq.txXXXX` or `in.(txA,txB)`.
        schema:
          type: string
      - name: updated_at
        in: query
        description: Filter by last-updated timestamp, e.g. `gte.2026-01-01T00:00:00.000Z`.
        schema:
          type: string
      responses:
        '200':
          description: A page of expenses.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/ExpenseListResponse'
        '401':
          $ref: '#/components/responses/Unauthorized'
    post:
      operationId: upsertAdminExpense
      tags:
      - Expenses
      summary: Create or update an expense (admin)
      description: Creates a new expense or updates an existing one (upsert) in the organization.
      requestBody:
        required: true
        content:
          application/json:
            schema:
              $ref: '#/components/schemas/ExpenseUpsertRequest'
      responses:
        '200':
          description: The created or updated expense.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/ExpenseResponse'
        '400':
          $ref: '#/components/responses/BadRequest'
        '401':
          $ref: '#/components/responses/Unauthorized'
  /admin/expenses/accounting_export_summary/bulk:
    post:
      operationId: bulkUpsertAccountingExportSummary
      tags:
      - Expenses
      summary: Bulk update accounting export summary
      description: Bulk-updates the accounting export summary on many expenses (used to sync export status back from an accounting system).
      requestBody:
        required: true
        content:
          application/json:
            schema:
              $ref: '#/components/schemas/BulkDataRequest'
      responses:
        '200':
          description: Bulk update result.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/ExpenseListResponse'
        '401':
          $ref: '#/components/responses/Unauthorized'
  /spender/expenses:
    get:
      operationId: listSpenderExpenses
      tags:
      - Expenses
      summary: List my expenses (spender)
      description: Lists the signed-in spender's own expenses with filtering and pagination.
      parameters:
      - $ref: '#/components/parameters/Offset'
      - $ref: '#/components/parameters/Limit'
      - $ref: '#/components/parameters/Order'
      responses:
        '200':
          description: A page of the spender's expenses.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/ExpenseListResponse'
        '401':
          $ref: '#/components/responses/Unauthorized'
    post:
      operationId: createSpenderExpense
      tags:
      - Expenses
      summary: Create an expense (spender)
      description: Creates an expense for the signed-in spender.
      requestBody:
        required: true
        content:
          application/json:
            schema:
              $ref: '#/components/schemas/ExpenseUpsertRequest'
      responses:
        '200':
          description: The created expense.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/ExpenseResponse'
        '401':
          $ref: '#/components/responses/Unauthorized'
  /spender/expenses/attach_receipt:
    post:
      operationId: attachReceipt
      tags:
      - Expenses
      summary: Attach a receipt to an expense
      description: Attaches an already-uploaded file (receipt) to an existing expense.
      requestBody:
        required: true
        content:
          application/json:
            schema:
              $ref: '#/components/schemas/DataObjectRequest'
      responses:
        '200':
          description: The updated expense.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/ExpenseResponse'
        '401':
          $ref: '#/components/responses/Unauthorized'
  /spender/expenses/create_from_receipt:
    post:
      operationId: createExpenseFromReceipt
      tags:
      - Expenses
      summary: Create an expense from a receipt
      description: Creates a draft expense from an uploaded receipt file, letting Fyle extract merchant, amount, and date.
      requestBody:
        required: true
        content:
          application/json:
            schema:
              $ref: '#/components/schemas/DataObjectRequest'
      responses:
        '200':
          description: The created expense.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/ExpenseResponse'
        '401':
          $ref: '#/components/responses/Unauthorized'
components:
  schemas:
    ExpenseUpsertRequest:
      type: object
      required:
      - data
      properties:
        data:
          $ref: '#/components/schemas/Expense'
    DataObjectRequest:
      type: object
      description: Generic upsert envelope; Fyle wraps the resource under a `data` object.
      required:
      - data
      properties:
        data:
          type: object
          additionalProperties: true
    ExpenseResponse:
      type: object
      properties:
        data:
          $ref: '#/components/schemas/Expense'
    Error:
      type: object
      properties:
        message:
          type: string
        error:
          type: string
    BulkDataRequest:
      type: object
      description: Generic bulk envelope; Fyle wraps a list of resources under `data`.
      required:
      - data
      properties:
        data:
          type: array
          items:
            type: object
            additionalProperties: true
    Expense:
      type: object
      properties:
        id:
          type: string
          description: Expense id, prefixed `tx`.
          example: txABC123
        org_id:
          type: string
        employee_id:
          type: string
        merchant:
          type: string
        purpose:
          type: string
        category_id:
          type: string
        project_id:
          type: string
        cost_center_id:
          type: string
        report_id:
          type: string
        amount:
          type: number
          format: double
        currency:
          type: string
          example: USD
        foreign_amount:
          type: number
          format: double
        foreign_currency:
          type: string
        spent_at:
          type: string
          format: date-time
        is_reimbursable:
          type: boolean
        state:
          type: string
          description: Expense state, e.g. DRAFT, COMPLETE, APPROVER_PENDING, PAID.
        source:
          type: string
          description: Origin of the expense, e.g. CORPORATE_CARD, MOBILE, WEBAPP.
        file_ids:
          type: array
          items:
            type: string
        created_at:
          type: string
          format: date-time
        updated_at:
          type: string
          format: date-time
    ExpenseListResponse:
      type: object
      properties:
        count:
          type: integer
        offset:
          type: integer
        data:
          type: array
          items:
            $ref: '#/components/schemas/Expense'
  responses:
    BadRequest:
      description: One or more parameters are invalid.
      content:
        application/json:
          schema:
            $ref: '#/components/schemas/Error'
    Unauthorized:
      description: Missing, invalid, or expired access token.
      content:
        application/json:
          schema:
            $ref: '#/components/schemas/Error'
  parameters:
    Offset:
      name: offset
      in: query
      required: true
      description: Number of records to skip for pagination (mandatory).
      schema:
        type: integer
        minimum: 0
        default: 0
    Order:
      name: order
      in: query
      required: true
      description: Sort order, e.g. `created_at.desc` or `updated_at.asc` (mandatory).
      schema:
        type: string
        example: created_at.desc
    Limit:
      name: limit
      in: query
      required: true
      description: Maximum number of records to return per page (mandatory).
      schema:
        type: integer
        minimum: 1
        default: 100
  securitySchemes:
    bearerAuth:
      type: http
      scheme: bearer
      bearerFormat: JWT
      description: 'OAuth 2.0 Bearer access token. Obtain it via the refresh-token grant at the Fyle OAuth token endpoint (accounts host) using your client_id, client_secret, and refresh_token, then send it as `Authorization: Bearer <access_token>`.'