Crunchtime Pbi Service API

The Purchase by Invoice Service is used to create and retrieve purchasing data that is not directly associated with products. Typically this Service is used to record expenses for services, like monthly cleaning charges, or other fixed fees like utilities.

Operations 4

GET /pbi/v2/getAllPbis getAllPbisV2 #
GET /pbi/v2/getAttachmentsByPage getAttachmentsByPageV2 #
GET /pbi/v2/getPbisByPage getAllPbisByPageV2 #
POST /pbi/v2/savePbi savePbiV2 #

Specifications

Schemas & Data

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OpenAPI Specification

crunchtime-pbi-service-api-openapi.yml Raw ↑
openapi: 3.2.0
info:
  description: Swagger documentation supporting mobile development of Crunchtime.
  version: '2.99'
  title: Inventory & Labor Pbi Service API
  termsOfService: http://springfox.io
  contact:
    name: Crunchtime Development Team
    url: http://www.crunchtime.com
    email: apiquestions@crunchtime.com
  license:
    name: Apache License Version 2.0
    url: https://github.com/springfox/springfox/blob/master/LICENSE
servers:
- url: //webservices-test.net-chef.com
tags:
- name: Pbi Service
  description: The Purchase by Invoice Service is used to create and retrieve purchasing data that is not directly associated with products. Typically this Service is used to record expenses for services, like monthly cleaning charges, or other fixed fees like utilities.
paths:
  /pbi/v2/getAllPbis:
    get:
      tags:
      - Pbi Service
      summary: getAllPbisV2
      description: Retrieve a list of all >s.
      operationId: getAllPbisV2UsingGET
      parameters:
      - name: authenticationtoken
        in: header
        description: Secure token for API authentication.
        required: true
        schema:
          type: string
      - name: invoiceDate
        in: query
        description: Invoice Date to retrieve in format DD-MMM-YY.
        required: true
        schema:
          type: string
      - name: invoiceNumber
        in: query
        description: Invoice number to retrieve.
        required: false
        schema:
          type: string
      - name: locationCode
        in: query
        description: The Code that identifies the Location in Crunchtime.
        required: true
        schema:
          type: string
      - name: password
        in: header
        description: Password for the Crunchtime Application User.
        required: true
        schema:
          type: string
      - name: sitename
        in: header
        description: Crunchtime site identifier. (test or production)
        required: true
        schema:
          type: string
      - name: userid
        in: header
        description: User ID for the Crunchtime Application User.
        required: true
        schema:
          type: string
      - name: X-B3-TraceId
        in: header
        description: Optional trace identifier for troubleshooting.
        required: false
        schema:
          type: string
      - name: includeNull
        in: query
        description: Specify 'true' to output null data elements.
        required: false
        allowEmptyValue: true
        schema:
          type: boolean
      responses:
        '200':
          description: Success
          content:
            '*/*':
              schema:
                type: array
                items:
                  $ref: '#/components/schemas/PbiDetailsGet'
            application/json:
              schema:
                type: array
                items:
                  $ref: '#/components/schemas/PbiDetailsGet'
        '400':
          description: Validation Error
          content:
            '*/*':
              schema:
                type: array
                items:
                  $ref: '#/components/schemas/ObjectError'
            application/json:
              schema:
                type: array
                items:
                  $ref: '#/components/schemas/ObjectError'
        '401':
          description: Authorization
          content:
            '*/*':
              schema:
                type: string
            application/json:
              schema:
                type: string
        '404':
          description: pbi not found
          content:
            '*/*':
              schema:
                type: string
            application/json:
              schema:
                type: string
        '429':
          description: Too Many Requests
          content:
            '*/*':
              schema:
                type: string
            application/json:
              schema:
                type: string
        '500':
          description: Unexpected Error
          content:
            '*/*':
              schema:
                type: string
            application/json:
              schema:
                type: string
        '503':
          description: System under maintenance
          content:
            '*/*':
              schema:
                type: string
            application/json:
              schema:
                type: string
        '504':
          description: Timeout
          content:
            '*/*':
              schema:
                type: string
            application/json:
              schema:
                type: string
  /pbi/v2/getAttachmentsByPage:
    get:
      tags:
      - Pbi Service
      summary: getAttachmentsByPageV2
      description: Retrieves purchase by invoice records with the accompanying information (by page).
      operationId: getAttachmentsByPageV2
      parameters:
      - name: locationCode
        in: query
        description: Code for the Location to retrieve. Required if minutesSinceUpdate or one of vendorCode, or vendorInvoiceNumber is not provided.
        required: false
        example: DT-777
        schema:
          type: string
      - name: vendorCode
        in: query
        description: Code for the Vendor to retrieve. Required if minutesSinceUpdate or one of locationCode or vendorInvoiceNumber is not provided.
        required: false
        example: DARLIN
        schema:
          type: string
      - name: vendorInvoiceNumber
        in: query
        description: Vendor Invoice Number to retrieve. Required if minutesSinceUpdate or one of locationCode or vendorCode is not provided.
        required: false
        example: TEST1
        schema:
          type: string
      - name: minutesSinceUpdate
        in: query
        description: The number of minutes since the file was uploaded. Use to set how far back to search. Required if one of locationCode, vendorInvoiceNumber, or vendorCode is not provided.
        required: false
        schema:
          type: integer
          format: int32
      - name: sortBy
        in: query
        description: Specifies the field to sort the attachments by. Default field 'fileName' (optional).
        required: false
        example: fileName
        schema:
          type: string
          enum:
          - fileName
          - fileDescription
          - fileSize
          - uploadDate
          - vendorInvoiceNumber
      - name: sortOrder
        in: query
        description: Specifies record sort order  in ascending (ASC) or descending (DESC) direction, Default ASC.(Optional).
        required: false
        example: ASC
        schema:
          type: string
          enum:
          - ASC
          - DESC
      - name: authenticationtoken
        in: header
        description: Secure token for API authentication.
        required: true
        schema:
          type: string
      - name: pageNumber
        in: query
        description: Retrieve one or more records by `pageNumber`. \n Use to retrieve data in smaller chunks. \n If left blank, the default is `1`.
        required: false
        example: 1
        schema:
          type: integer
          format: int32
          default: 1
      - name: password
        in: header
        description: Password for the Crunchtime Application User.
        required: true
        schema:
          type: string
      - name: sitename
        in: header
        description: Crunchtime site identifier. (test or production)
        required: true
        schema:
          type: string
      - name: traceabilityCode
        in: query
        description: Retrieve orders where the Traceability Code in the details matches the value provided (optional).
        required: false
        example: BFCA179A152023213
        schema:
          type: string
      - name: userid
        in: header
        description: '"User ID for the Crunchtime Application User.'
        required: true
        schema:
          type: string
      - name: X-B3-TraceId
        in: header
        description: Optional trace identifier for troubleshooting.
        required: false
        schema:
          type: string
      - name: pageSize
        in: query
        description: Number of items to display per page.
        required: false
        schema:
          type: integer
          format: int32
      - name: includeNull
        in: query
        description: Specify 'true' to include null data elements in the output.
        required: false
        allowEmptyValue: true
        schema:
          type: boolean
      responses:
        '200':
          description: Success
          content:
            '*/*':
              schema:
                $ref: '#/components/schemas/PbiAttachmentBatchResponseDto'
            application/json:
              schema:
                $ref: '#/components/schemas/PbiAttachmentBatchResponseDto'
        '400':
          description: Validation Error
          content:
            '*/*':
              schema:
                type: array
                items:
                  $ref: '#/components/schemas/ObjectError'
            application/json:
              schema:
                type: array
                items:
                  $ref: '#/components/schemas/ObjectError'
        '401':
          description: Authorization
          content:
            '*/*':
              schema:
                type: string
            application/json:
              schema:
                type: string
        '404':
          description: pbi attachments not found
          content:
            '*/*':
              schema:
                type: string
            application/json:
              schema:
                type: string
        '429':
          description: Too Many Requests
          content:
            '*/*':
              schema:
                type: string
            application/json:
              schema:
                type: string
        '500':
          description: Unexpected Error
          content:
            '*/*':
              schema:
                type: string
            application/json:
              schema:
                type: string
        '503':
          description: System under maintenance
          content:
            '*/*':
              schema:
                type: string
            application/json:
              schema:
                type: string
        '504':
          description: Timeout
          content:
            '*/*':
              schema:
                type: string
            application/json:
              schema:
                type: string
  /pbi/v2/getPbisByPage:
    get:
      tags:
      - Pbi Service
      summary: getAllPbisByPageV2
      description: Retrieve a list of all >s from a specific page.
      operationId: getAllPbisByPageV2UsingGET
      parameters:
      - name: authenticationtoken
        in: header
        description: Secure token for API authentication.
        required: true
        schema:
          type: string
      - name: invoiceDate
        in: query
        description: Invoice Date to retrieve in format DD-MMM-YY.
        required: true
        schema:
          type: string
      - name: invoiceNumber
        in: query
        description: Invoice number to retrieve.
        required: false
        schema:
          type: string
      - name: locationCode
        in: query
        description: The Code that identifies the Location in Crunchtime.
        required: true
        schema:
          type: string
      - name: pageNumber
        in: query
        description: "Retrieve one or more records by `pageNumber`. \n Use to retrieve data in smaller chunks. \n If left blank, the default is `1`."
        required: false
        schema:
          type: integer
          format: int32
          default: 1
      - name: password
        in: header
        description: Password for the Crunchtime Application User.
        required: true
        schema:
          type: string
      - name: sitename
        in: header
        description: Crunchtime site identifier. (test or production)
        required: true
        schema:
          type: string
      - name: userid
        in: header
        description: User ID for the Crunchtime Application User.
        required: true
        schema:
          type: string
      - name: X-B3-TraceId
        in: header
        description: Optional trace identifier for troubleshooting.
        required: false
        schema:
          type: string
      - name: pageSize
        in: query
        description: Number of items to display per page.
        required: false
        schema:
          type: integer
          format: int32
      - name: includeNull
        in: query
        description: Specify 'true' to output null data elements.
        required: false
        allowEmptyValue: true
        schema:
          type: boolean
      responses:
        '200':
          description: Success
          content:
            '*/*':
              schema:
                $ref: '#/components/schemas/PbiBatchResponseDto'
            application/json:
              schema:
                $ref: '#/components/schemas/PbiBatchResponseDto'
        '400':
          description: Validation Error
          content:
            '*/*':
              schema:
                type: array
                items:
                  $ref: '#/components/schemas/ObjectError'
            application/json:
              schema:
                type: array
                items:
                  $ref: '#/components/schemas/ObjectError'
        '401':
          description: Authorization
          content:
            '*/*':
              schema:
                type: string
            application/json:
              schema:
                type: string
        '404':
          description: pbi not found
          content:
            '*/*':
              schema:
                type: string
            application/json:
              schema:
                type: string
        '429':
          description: Too Many Requests
          content:
            '*/*':
              schema:
                type: string
            application/json:
              schema:
                type: string
        '500':
          description: Unexpected Error
          content:
            '*/*':
              schema:
                type: string
            application/json:
              schema:
                type: string
        '503':
          description: System under maintenance
          content:
            '*/*':
              schema:
                type: string
            application/json:
              schema:
                type: string
        '504':
          description: Timeout
          content:
            '*/*':
              schema:
                type: string
            application/json:
              schema:
                type: string
  /pbi/v2/savePbi:
    post:
      tags:
      - Pbi Service
      summary: savePbiV2
      description: 'Create a new >.

        Update one or more >s.'
      operationId: savePbiV2UsingPOST
      parameters:
      - name: authenticationtoken
        in: header
        description: Secure token for API authentication.
        required: true
        schema:
          type: string
      - name: password
        in: header
        description: Password for the Crunchtime Application User.
        required: true
        schema:
          type: string
      - name: sitename
        in: header
        description: Crunchtime site identifier. (test or production)
        required: true
        schema:
          type: string
      - name: userid
        in: header
        description: User ID for the Crunchtime Application User.
        required: true
        schema:
          type: string
      - name: X-B3-TraceId
        in: header
        description: Optional trace identifier for troubleshooting.
        required: false
        schema:
          type: string
      requestBody:
        content:
          application/json:
            schema:
              $ref: '#/components/schemas/PbiDetailsList'
        description: pbiDetails
        required: true
      responses:
        '200':
          description: Success
          content:
            '*/*':
              schema:
                type: object
            application/json:
              schema:
                type: object
        '400':
          description: Validation Error
          content:
            '*/*':
              schema:
                type: array
                items:
                  $ref: '#/components/schemas/ObjectError'
            application/json:
              schema:
                type: array
                items:
                  $ref: '#/components/schemas/ObjectError'
        '401':
          description: Authorization
          content:
            '*/*':
              schema:
                type: string
            application/json:
              schema:
                type: string
        '429':
          description: Too Many Requests
          content:
            '*/*':
              schema:
                type: string
            application/json:
              schema:
                type: string
        '500':
          description: Unexpected Error
          content:
            '*/*':
              schema:
                type: string
            application/json:
              schema:
                type: string
        '503':
          description: System under maintenance
          content:
            '*/*':
              schema:
                type: string
            application/json:
              schema:
                type: string
        '504':
          description: Timeout
          content:
            '*/*':
              schema:
                type: string
            application/json:
              schema:
                type: string
components:
  schemas:
    PbiHeaderDto:
      type: object
      required:
      - deliveryDate
      - invoiceDate
      - invoiceNumber
      - invoiceTotal
      - vendorCode
      properties:
        checkNumber:
          type: string
          example: '1701'
          description: Check Number used to pay the invoice.
        deliveryDate:
          type: string
          format: date
          example: 12/14/2025
          description: Date the product was delivered or service performed.
        invoiceDate:
          type: string
          format: date
          example: 12/14/2025
          description: Date the vendor issued the invoice.
        invoiceNumber:
          type: string
          example: '74205'
          description: Invoice Number from the vendor's invoice.
        invoiceTotal:
          type: number
          example: 15
          description: Total value for the entire invoice.
        locationCode:
          type: string
          example: '100122'
          description: Code or Name for the Location. Must match an active Location in Enterprise Manager.
        vendorCode:
          type: string
          example: '100700'
          description: Must match a Location Export Code, Export Code, or Code for an active Vendor in Enterprise Manager.
      title: PbiHeaderDto
      description: PbiHeaderDto description
    PbiBatchResponseDto:
      type: object
      properties:
        hasNext:
          type: boolean
        pbiDetails:
          type: array
          items:
            $ref: '#/components/schemas/PbiDetailsGet'
        totalPages:
          type: integer
          format: int32
      title: PbiBatchResponseDto
      description: PbiBatchResponseDto description
    PbiDetailsList:
      type: object
      required:
      - locationCode
      properties:
        locationCode:
          type: string
          example: '000122'
          description: The Code that identifies the Location in Crunchtime.
        pbiDetails:
          type: array
          items:
            $ref: '#/components/schemas/PbiDetails'
      title: PbiDetailsList
      description: PbiDetailsList description
    PbiAttachmentDto:
      type: object
      properties:
        locationCode:
          type: string
          description: Location Code of the attachment file.
          example: LOC123
        fileName:
          type: string
          description: File name associated with the attachment.
          example: IMG_6717.JPG
        fileDescription:
          type: string
          description: File description associated with the attachment.
          example: Delivery photo
        fileSize:
          type: integer
          format: int64
          description: File Size of the attachment file (in KB).
          example: 20
        fileUrl:
          type: string
          description: Downloadable file url starts with https://download.net-chef.com/. This url expires 5 minutes after it is generated; call the endpoint again to generate a new link if the file still needs to be downloaded. Only one of fileContent or fileUrl will be populated in the response.
          example: https://download.net-chef.com/attachment
        fileContent:
          type: string
          format: byte
          description: Base64 encoded data representing binary byte file. Only one of fileContent or fileUrl will be populated in the response.
        vendorInvoiceNumber:
          type: string
          description: Vendor Invoice/Reference Number.
          example: 91
        vendorCode:
          type: string
          description: Vendor or customer code associated with the attachment.
          example: KATSIR
        locationExportCode:
          type: string
          description: Location export code associated with the attachment.
          example: 0409
        vendorExportCode:
          type: string
          description: Vendor export code associated with the attachment.
          example: VREIN15
        uploadDate:
          type: string
          description: Date the attachment file was uploaded.
          example: 05/25/2021 08:11:18
      title: PbiAttachmentDto
      description: PbiAttachmentDto description
    PbiHeaderDtoGet:
      type: object
      required:
      - deliveryDate
      - invoiceDate
      - invoiceNumber
      - invoiceTotal
      - vendorCode
      properties:
        checkNumber:
          type: string
          example: '1701'
          description: Check Number used to pay the invoice.
        deliveryDate:
          type: string
          format: date
          example: 12/14/2025
          description: Date the product was delivered or service performed.
        invoiceDate:
          type: string
          format: date
          example: 12/14/2025
          description: Date the vendor issued the invoice.
        invoiceNumber:
          type: string
          example: '74656'
          description: Invoice Number from the vendor's invoice.
        invoiceTotal:
          type: number
          example: 15
          description: Total value for the entire invoice.
        locationCode:
          type: string
          example: '100122'
          description: Code or Name for the Location. Must match an active Location in Enterprise Manager.
        vendorCode:
          type: string
          example: '100700'
          description: Must match a Location Export Code, Export Code, or Code for an active Vendor in Enterprise Manager.
        transactionStatus:
          type: integer
          format: int32
          example: '3'
          description: 'Indicates the transaction status: 7 for Awaiting Reconcile, 3 for Reconciled, 4 for Cancelled, and 12 for Awaiting Allocation.'
        postInventoryScheduledDate:
          type: string
          example: 12/14/2025
          description: Post Date for Purchase by Invoice transaction
        reconcileDate:
          type: string
          example: 12/14/2025
          description: Date the invoice was reconciled
      title: PbiHeaderDtoGet
      description: PbiHeaderDtoGet description
    ObjectError:
      type: object
      properties:
        arguments:
          type: array
          items:
            type: object
        code:
          type: string
        codes:
          type: array
          items:
            type: string
        defaultMessage:
          type: string
        objectName:
          type: string
      title: ObjectError
    PbiDetails:
      type: object
      properties:
        pbiDetailDetails:
          type: array
          items:
            $ref: '#/components/schemas/PbiDetailDto'
        pbiHeaderDetails:
          $ref: '#/components/schemas/PbiHeaderDto'
      title: PbiDetails
      description: PbiDetails description
    PbiDetailDto:
      type: object
      required:
      - category
      - detailAmount
      - microcategory
      - subcategory
      properties:
        category:
          type: string
          example: NON-FOOD
          description: Must match an existing Category in Enterprise Manager.
        detailAmount:
          type: number
          example: 15
          description: Total value of this item row.
        detailMemo:
          type: string
          example: Purchased Cleaning Supplies
          description: Description of the product delivered or service performed.
        glNumber:
          type: string
          example: 704701
          description: Must match an existing GL Number in Enterprise Manager.
        microcategory:
          type: string
          example: PAPER TOWELS
          description: Must match an existing Microcategory in Enterprise Manager.  Required if “Link GL to” Preference is “Microcategory”
        subcategory:
          type: string
          example: PAPER GOODS
          description: Must match an existing Subcategory in Enterprise Manager.  Required if “Link GL to” Preference is “Subcategory” or “Microcategory”
      title: PbiDetailDto
      description: PbiDetailDto description
    PbiDetailsGet:
      type: object
      properties:
        pbiDetailDetails:
          type: array
          items:
            $ref: '#/components/schemas/PbiDetailDto'
        pbiHeaderDetails:
          $ref: '#/components/schemas/PbiHeaderDtoGet'
      title: PbiDetailsGet
      description: PbiDetailsGet description
    PbiAttachmentBatchResponseDto:
      type: object
      description: PbiAttachmentBatchResponseDto description
      properties:
        totalPages:
          type: integer
          format: int32
        hasNext:
          type: boolean
        attachments:
          type: array
          items:
            $ref: '#/components/schemas/PbiAttachmentDto'
externalDocs:
  description: Crunchtime Developer Hub
  url: https://developer.crunchtime.com/
x-provenance:
  method: searched
  source: https://developer.crunchtime.com/reference
  harvested: '2026-10-14'
  tool: harvest-readme-openapi.py
  note: Assembled verbatim from the OpenAPI definition ReadMe embeds in each operation page of the provider's developer portal; paths and components merged by API title, nothing authored.
  assembled_from:
  - https://developer.crunchtime.com/reference/downloadscheduledexportsv1usingget.md
  - https://developer.crunchtime.com/reference/downloadscheduledexportsv2usingget.md
  - https://developer.crunchtime.com/reference/get15minutessalesforecastbypagev1usingget.md
  - https://developer.crunchtime.com/reference/get15minutessalesforecastv1usingget.md
  - https://developer.crunchtime.com/reference/get_commissaryorder-v1-getcommissaryordersbypage.md
  - https://developer.crunchtime.com/reference/get_customerorderenhanced-v1-getcustomerorderenhancedbypage.md
  - https://developer.crunchtime.com/reference/getallapplicationusersv1usingget.md
  - https://developer.crunchtime.com/reference/getallbudgetv1usingget.md
  - https://developer.crunchtime.com/reference/getallcategoryv1usingget.md
  - https://developer.crunchtime.com/reference/getallcheckmenumixrecordsv1usingget.md
  - https://developer.crunchtime.com/reference/getallcommissaryordersv1usingget.md
  - https://developer.crunchtime.com/reference/getallcompanyproductsenhancedv1usingget.md
  - https://developer.crunchtime.com/reference/getallconfirmreceiptstandardv1usingget.md
  - https://developer.crunchtime.com/reference/getallcurrencyratiov1usingget.md
  - https://developer.crunchtime.com/reference/getallcustomerorderenhancedv1usingget.md
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# Full source: https://raw.githubusercontent.com/api-evangelist/crunchtime/refs/heads/main/openapi/crunchtime-pbi-service-api-openapi.yml