Basware ExportedContractSpends API

openapi: 3.2.0
info:
  title: Basware OAUTH2 authentication APIs AccountingDocuments Exported Contract Spends API
  description: "**Using OAUTH2.0 authentication:**\n\nGet API access token from api.basware.com/tokens\n1. Using client id and client secret, which you can obtain from Basware. \n2. Specify which APIs can be accessed by using the token e.g. Read only access to vendors API only (these are called scopes). Available scopes are listed at <https://developer.basware.com/api/p2p/manual#AccessRights>. \n3. Each token has an expiration time, until which it can be used to call APIs.\n\nWhen using OAUTH2 authentication, you need to pass the OAUTH2 authentication token when calling Basware API endpoints. Available Basware API operations are documented at <https://api.basware.com/swagger>. \n\nSee the Basware API developer site at <https://developer.basware.com/api/p2p/manual#Authentication> for more details on API authentication."
  version: 1.0.0
  x-logo:
    url: https://fastapi.tiangolo.com/img/logo-margin/logo-teal.png
servers:
- url: https://api.basware.com
  description: Base URL declared by the provider in apis.yml (roadmap#122).
tags:
- name: ExportedContractSpends
paths:
  /v1/exportedContractSpends:
    get:
      tags:
      - ExportedContractSpends
      summary: Returns contract spends exported from Basware P2P.
      description: "Notes: \n1) Whether contract spends are collected is controlled by the fields 'invoiceSpend', 'orderSpend' and 'spendPlanSpend'. Spend is not collected when these fields are set to 'false'.\n2) This API supports sending webhook based  [push notifications](https://developer.basware.com/api/p2p/manual#PushNotifications) when new data is available to be exported. \n3) This API exports spends for contracts imported through Basware API. Spend is not exported for contracts imported through anyerp.\n\nPlease see section \"[Usage scenario 4: Import and export procurement data](https://developer.basware.com/api/p2p/manual#usage4)\" for details on implementing this API. Check out also the [example JSONs using a minimal feasible set of fields](https://developer.basware.com/api/p2p/templates) from the developer site."
      parameters:
      - name: processingStatus
        in: query
        description: Document status filter. Returns records by document status. Use 'WaitingForExport' to retrieve unacknowledged records.
        schema:
          enum:
          - WaitingForExport
          - Exported
          type: string
      - name: documentType
        in: query
        description: Document type filter. Returns items for specific document type.
        schema:
          enum:
          - AccountingDocument
          - PurchaseOrder
          - SpendPlan
          type: string
      - name: pageSize
        in: query
        description: A limit for the number of items to be returned for one request. Limit can range between 1 and 500 items.
        schema:
          type: integer
          format: int32
          default: 500
      - name: contractExternalCode
        in: query
        description: Contract code filter. Returns items for specific contract.
        schema:
          type: string
          default: ''
      - name: lastUpdated
        in: query
        description: Date Filter. Returns items that have been updated after specified date.
        schema:
          type: string
          format: date-time
      - name: x-amz-meta-continuationtoken
        in: header
        description: Used to get next page of results when item count indicated by 'pageSize' is exceeded. A token is returned in header (not body) parameter 'X-amz-meta-continuationToken' of the response whenever there are more records to fetch. Post the received value here in a new HEADER parameter on the next GET request to receive the next page of results. When getting the next page of results, you must include the same query parameters that were used when getting the first page.
        schema:
          type: string
        example: 4e1c0aa1-5478-4396-a6c1-4fd816030924
      responses:
        '200':
          description: Success
          content:
            text/plain:
              schema:
                $ref: '#/components/schemas/ExportedContractSpendsResponse'
            application/json:
              schema:
                $ref: '#/components/schemas/ExportedContractSpendsResponse'
            text/json:
              schema:
                $ref: '#/components/schemas/ExportedContractSpendsResponse'
        '401':
          description: Unauthorized
          content:
            text/plain:
              schema:
                $ref: '#/components/schemas/ResponseEntityList'
            application/json:
              schema:
                $ref: '#/components/schemas/ResponseEntityList'
            text/json:
              schema:
                $ref: '#/components/schemas/ResponseEntityList'
        '404':
          description: Not Found
          content:
            text/plain:
              schema:
                $ref: '#/components/schemas/ResponseEntityList'
            application/json:
              schema:
                $ref: '#/components/schemas/ResponseEntityList'
            text/json:
              schema:
                $ref: '#/components/schemas/ResponseEntityList'
        '500':
          description: Unexpected error
          content:
            text/plain:
              schema:
                $ref: '#/components/schemas/ResponseEntityList'
            application/json:
              schema:
                $ref: '#/components/schemas/ResponseEntityList'
            text/json:
              schema:
                $ref: '#/components/schemas/ResponseEntityList'
    delete:
      tags:
      - ExportedContractSpends
      summary: Deletes data from Basware API. For manual one-time operations.
      description: "For manual one-time operations only, such as a manual clean-up to remove test data generated during API integration development. Only removes records from API layer. \nDeletion in target systems needs to be done separately using the data deletion mechanisms available in each of the target system in addition to deleting the data in Basware API."
      requestBody:
        description: "Contains the body of the request.\n            Either externalCode or lastUpdated -field is required. If both values are provided, externalCode will have the priority."
        content:
          application/json-patch+json:
            schema:
              $ref: '#/components/schemas/DeleteRequest'
          application/json:
            schema:
              $ref: '#/components/schemas/DeleteRequest'
          text/json:
            schema:
              $ref: '#/components/schemas/DeleteRequest'
          application/*+json:
            schema:
              $ref: '#/components/schemas/DeleteRequest'
      responses:
        '200':
          description: Success
          content:
            text/plain:
              schema:
                $ref: '#/components/schemas/DeleteResponse'
            application/json:
              schema:
                $ref: '#/components/schemas/DeleteResponse'
            text/json:
              schema:
                $ref: '#/components/schemas/DeleteResponse'
        '202':
          description: RequestAccepted
          content:
            text/plain:
              schema:
                $ref: '#/components/schemas/DeleteResponse'
            application/json:
              schema:
                $ref: '#/components/schemas/DeleteResponse'
            text/json:
              schema:
                $ref: '#/components/schemas/DeleteResponse'
        '400':
          description: BadRequest
          content:
            text/plain:
              schema:
                $ref: '#/components/schemas/ResponseEntityList'
            application/json:
              schema:
                $ref: '#/components/schemas/ResponseEntityList'
            text/json:
              schema:
                $ref: '#/components/schemas/ResponseEntityList'
        '401':
          description: Unauthorized
          content:
            text/plain:
              schema:
                $ref: '#/components/schemas/ResponseEntityList'
            application/json:
              schema:
                $ref: '#/components/schemas/ResponseEntityList'
            text/json:
              schema:
                $ref: '#/components/schemas/ResponseEntityList'
        '500':
          description: Unexpected error
          content:
            text/plain:
              schema:
                $ref: '#/components/schemas/ResponseEntityList'
            application/json:
              schema:
                $ref: '#/components/schemas/ResponseEntityList'
            text/json:
              schema:
                $ref: '#/components/schemas/ResponseEntityList'
  /v1/exportedContractSpends/{externalCode}:
    get:
      tags:
      - ExportedContractSpends
      summary: Returns contract spend details exported from Basware P2P by externalCode.
      description: "Notes: \n1) Whether contract spends are collected is controlled by the fields 'invoiceSpend', 'orderSpend' and 'spendPlanSpend'. Spend is not collected when these fields are set to 'false'.\n2) This API exports spends for contracts imported through Basware API. Spend is not exported for contracts imported through anyerp. \n\nPlease see section \"[Usage scenario 4: Import and export procurement data](https://developer.basware.com/api/p2p/manual#usage4)\" for details on implementing this API. Check out also the [example JSONs using a minimal feasible set of fields](https://developer.basware.com/api/p2p/templates) from the developer site."
      parameters:
      - name: externalCode
        in: path
        description: The ExternalCode of the ContractSpend to be fetched.
        required: true
        schema:
          type: string
      responses:
        '200':
          description: Success
          content:
            text/plain:
              schema:
                $ref: '#/components/schemas/ExportedContractSpendsResponse'
            application/json:
              schema:
                $ref: '#/components/schemas/ExportedContractSpendsResponse'
            text/json:
              schema:
                $ref: '#/components/schemas/ExportedContractSpendsResponse'
        '401':
          description: Unauthorized
          content:
            text/plain:
              schema:
                $ref: '#/components/schemas/ResponseEntityList'
            application/json:
              schema:
                $ref: '#/components/schemas/ResponseEntityList'
            text/json:
              schema:
                $ref: '#/components/schemas/ResponseEntityList'
        '404':
          description: Not found
          content:
            text/plain:
              schema:
                $ref: '#/components/schemas/ResponseEntityList'
            application/json:
              schema:
                $ref: '#/components/schemas/ResponseEntityList'
            text/json:
              schema:
                $ref: '#/components/schemas/ResponseEntityList'
        '500':
          description: Unexpected error
          content:
            text/plain:
              schema:
                $ref: '#/components/schemas/ResponseEntityList'
            application/json:
              schema:
                $ref: '#/components/schemas/ResponseEntityList'
            text/json:
              schema:
                $ref: '#/components/schemas/ResponseEntityList'
  /v1/exportedContractSpends/acknowledge:
    post:
      tags:
      - ExportedContractSpends
      summary: Acknowledged contract spends are no longer returned on the next GET operation.
      description: "Notes: \n1) Updates 'processingStatus' -field on the document to allow filtering out already acknowledged documents on the next GET operation. \n2) For a document which is already acknowledged (processingStatus: 'Exported'), API will return 405 'Method not allowed' if acknowledge is attempted again on the document.\n\nPlease see section \"[Usage scenario 4: Import and export procurement data](https://developer.basware.com/api/p2p/manual#usage4)\" for details on implementing this API. Check out also the [example JSONs using a minimal feasible set of fields](https://developer.basware.com/api/p2p/templates) from the developer site."
      parameters:
      - name: Content-Type
        in: header
        description: Specifies the media type of the resource. Value application/json is supported.
        schema:
          type: string
        example: application/json
      requestBody:
        content:
          application/json-patch+json:
            schema:
              $ref: '#/components/schemas/ContractSpendAcknowledgeRequest'
          application/json:
            schema:
              $ref: '#/components/schemas/ContractSpendAcknowledgeRequest'
          text/json:
            schema:
              $ref: '#/components/schemas/ContractSpendAcknowledgeRequest'
          application/*+json:
            schema:
              $ref: '#/components/schemas/ContractSpendAcknowledgeRequest'
      responses:
        '200':
          description: Success
          content:
            text/plain:
              schema:
                type: string
            application/json:
              schema:
                type: string
            text/json:
              schema:
                type: string
        '400':
          description: Bad request
        '401':
          description: Unauthorized
        '404':
          description: Not found
        '405':
          description: Method not allowed. This generally happens when trying to acknowledge an exportedContractSpend that is already acknowledged.
        '500':
          description: Unexpected error
components:
  schemas:
    DeleteRequest:
      type: object
      properties:
        lastUpdated:
          type:
          - string
          - 'null'
          description: 'To delete records updated after specific time, use lastUpdated -field. This will delete all items that have been updated after the specified date. In response, user will get the taskStatus api link where the task status can be checked. Note: ''0001-01-01'' can be used to delete all records.'
          format: date-time
        externalCode:
          maxLength: 36
          minLength: 0
          type:
          - string
          - 'null'
          description: Single item can be deleted using externalCode and final status is returned immediately.
      additionalProperties: false
    ContractSpendAcknowledgeRequest:
      type: object
      properties:
        lastUpdated:
          type:
          - string
          - 'null'
          description: Records with lastUpdated -timestamp after the specified value are acknowledged. '0001-01-01' can be used as input value to acknowledge all records.
          format: date-time
          example: '2022-01-01'
        externalCodes:
          type:
          - array
          - 'null'
          items:
            type: string
          description: List of requestIds to acknowledge. Several requests can be acknowledged in one operation.
      additionalProperties: false
    ExportedContractSpendsResponse:
      required:
      - contractSpends
      type: object
      properties:
        contractSpends:
          type: array
          items:
            $ref: '#/components/schemas/ExportedContractSpendEntity'
      additionalProperties: false
    ExportedContractSpendEntity:
      required:
      - contractNumber
      - externalCode
      - processingStatus
      type: object
      properties:
        externalCode:
          maxLength: 100
          minLength: 1
          type: string
          description: External identifier that is used as a key in API to identify the contract spend.
          example: 4847-31231212-212121-1212
        processingStatus:
          enum:
          - WaitingForExport
          - Exported
          type: string
          description: Processing status of the contract spend in Basware API. Use 'WaitingForExport' to get unacknowledged records.
          example: WaitingForExport
        contractNumber:
          maxLength: 255
          minLength: 1
          type: string
          description: Contract number in P2P.
          example: '2125400'
        contractExternalCode:
          maxLength: 100
          minLength: 0
          type:
          - string
          - 'null'
          description: External identifier that is used as a key in API for the contract to which this spend belongs. The contract can be found using this code from exportedContracts API.
          example: 4847-31231212-565656-3344
        companyCode:
          maxLength: 25
          minLength: 0
          type:
          - string
          - 'null'
          description: Buyer Company Code
          example: '200'
        companyName:
          maxLength: 250
          minLength: 0
          type:
          - string
          - 'null'
          description: Buyer Company Name
          example: Basware Oyj
        supplierCode:
          maxLength: 25
          minLength: 0
          type:
          - string
          - 'null'
          description: Code of the supplier in the contract spend event.
          example: '25365'
        supplierName:
          maxLength: 250
          minLength: 0
          type:
          - string
          - 'null'
          description: Name of the supplier in the contract spend event.
          example: Acme Motor Leasing inc.
        documentType:
          enum:
          - AccountingDocument
          - PurchaseOrder
          - SpendPlan
          type: string
          description: "Type of the spend source document. \n1) AccountingDocument = An approved invoice transferred to accounting (available trough accountingDocuments API). Spend is exported when the invoice is transferred to accounting. \n2) PurchaseOrder = An order created in or imported to P2P Purchase, which is sent to supplier (available from exportedPurchaseOrders API when export is enabled). \nNote: Spend is updated whenever the order is updated. \n3) SpendPlan = Spend plan created in P2P. Spend is exported when Spend plan is activated in P2P and removed if the spend plan is deactivated. SpendPlans are not available through Basware API. Note: When using spendPlans or PurchaseOrders, the spend is exported twice - first on the spendplan/PO and second on the invoice. Spend of PurchaseOrders and SpendPlans are considered as spend reservations and invoice spend as the actual spend."
          example: WaitingForExport
        documentExternalCode:
          maxLength: 100
          minLength: 1
          type:
          - string
          - 'null'
          description: External identifier of the spend source document. This can be used to fetch the document from accountingDocuments API (by invoiceId) or exportedPurchaseOrders API (by externalCode).
          example: 138e7d94997847aebe7432e521b3dac9
        documentNumber:
          maxLength: 100
          minLength: 0
          type:
          - string
          - 'null'
          description: DocumentNumber of the spend source document, ie. Invoice number, order number, spend plan reference. Corresponds to 'invoiceNumber' in accountingDocuments API or to 'orderNumber' in exportedPurchaseOrders API.
          example: '80000330200233'
        netSumDocument:
          type: number
          description: Net currency amount spent on this contract on the spend source document, indicated in currency of the spend source document.
          format: double
          example: 150
        grossSumDocument:
          type: number
          description: Gross currency amount spent on this contract on the spend source document, indicated in currency of the spend source document.
          format: double
          example: 250
        currencyCodeDocument:
          maxLength: 3
          minLength: 2
          type:
          - string
          - 'null'
          description: Currency of the spend source document.
          example: EUR
        netSumContract:
          type: number
          description: Net currency amount spent on the spend document, indicated in currency of the contract.
          format: double
          example: 150
        grossSumContract:
          type: number
          description: Gross currency amount spent on the spend document, indicated in currency of the contract.
          format: double
          example: 250
        currencyCodeContract:
          maxLength: 3
          minLength: 2
          type:
          - string
          - 'null'
          description: Currency of the contract.
          example: EUR
        netSumCompany:
          type: number
          description: Net currency amount spent on the spend document, indicated in currency of the byuer company.
          format: double
          example: 1534.5
        grossSumCompany:
          type: number
          description: Gross currency amount spent on the spend document, indicated in currency of the buyer company.
          format: double
          example: 1902.16
        currencyCodeCompany:
          maxLength: 3
          minLength: 2
          type:
          - string
          - 'null'
          description: Currency of the buyer company.
          example: Liz Black
        netSumOrganization:
          type: number
          description: Net currency amount spent on the spend document, indicated in currency of the byuer organization.
          format: double
          example: 126
        grossSumOrganization:
          type: number
          description: Gross currency amount spent on the spend document, indicated in currency of the buyer organization.
          format: double
          example: 156.2
        currencyCodeOrganization:
          maxLength: 3
          minLength: 2
          type:
          - string
          - 'null'
          description: Currency of the buyer organization.
          example: GBP
        isCancelled:
          type: boolean
          description: Indicates whether the spend is cancelled. An existing spend may be cancelled for example when wrong contract was linked to a document.
          example: false
        lastUpdated:
          type: string
          description: Timestamp when the record was last sent to API. Set automatically.
          format: date-time
      additionalProperties: false
      description: Contains details on indivisual spend events. Note that a spend event can contain just a part of the whole amount indicated on spend source document, such as when part of the invoice lines correspond to a contract.
    ErrorEntity:
      type: object
      properties:
        externalCode:
          type:
          - string
          - 'null'
          description: External code of record on which error occurred (when available).
          example: 4847-31231212-212121-1212
        type:
          enum:
          - BUSINESS
          - VALIDATION
          - TECHNICAL
          - SECURITY
          type: string
          description: Error type.
          example: ''
        code:
          enum:
          - EXTERNAL_CODE_MISMATCH
          - SCHEMA_VALIDATION_ERROR
          - CONFLICT_IN_POST
          - DATA_ORIGIN_VALIDATION_ERROR
          - ACCESS_TOKEN_VALIDATION_ERROR
          - CREDENTIAL_VALIDATION_ERROR
          - PARAMETER_VALIDATION_ERROR
          - UNEXPECTED_ERROR
          - METHOD_NOT_ALLOWED
          - ENTITY_NOT_FOUND
          - DATA_VALIDATION_FAILED
          - SNS_PUBLISH_ERROR
          - SQS_PUBLISH_ERROR
          type: string
          description: Error code.
          example: ''
        message:
          type:
          - string
          - 'null'
          description: Specific error message.
          example: ''
        info:
          type:
          - string
          - 'null'
          description: Information about type of the error.
          example: ''
      additionalProperties: false
    DeleteResponse:
      type: object
      properties:
        statusApiLink:
          type:
          - string
          - 'null'
        taskName:
          type:
          - string
          - 'null'
        taskStatus:
          type:
          - string
          - 'null'
      additionalProperties: false
    ResponseEntityList:
      type: object
      properties:
        requestId:
          type:
          - string
          - 'null'
          description: ID of the request on which error occurred (generated by Basware API).
          example: fbc082a2-65a4-469c-b230-d84a252f18fc
        hasErrors:
          type: boolean
          description: Specifies whether the request has errors.
        errors:
          type:
          - array
          - 'null'
          items:
            $ref: '#/components/schemas/ErrorEntity'
      additionalProperties: false
      description: Errors returned here are returned synchronously from Basware API middle layer. Additional errors coming from target system(s) may be returned through errorFeedbacks API.
  securitySchemes:
    HTTPBasic:
      type: http
      scheme: basic