Arkestro

Arkestro document submissions API

Vendor document submissions for an event

Documentation GitHub OpenAPI

Operations 1

GET /api/v2/events/{event_id}/document_submissions list document submissions #

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OpenAPI Specification

openapi: 3.2.0
info:
  version: '2.0'
  title: V2 document submissions API
  description: The Arkestro API is used to manage aspects of your Arkestro instance without needing to have a user session.
servers:
- url: https://api.arkestro.com
security:
- ApiKeyAuth: []
tags:
- name: document submissions
  description: Vendor document submissions for an event
paths:
  /api/v2/events/{event_id}/document_submissions:
    get:
      summary: list document submissions
      tags:
      - document submissions
      parameters:
      - name: event_id
        in: path
        description: The ID of the event
        required: true
        schema:
          type: string
      - name: limit
        in: query
        description: The maximum number of results to return. Defaults to `20`, max `200`.
        required: false
        schema:
          type: integer
          minimum: 1
          maximum: 200
          default: 20
      - name: offset
        in: query
        description: The number of results to skip before starting to collect the result set. Defaults to `0`.
        required: false
        schema:
          type: integer
          minimum: 0
          default: 0
      - name: sort_by
        in: query
        description: The field to sort results by. Defaults to `created_at`.
        required: false
        schema:
          type: string
          default: created_at
          enum:
          - created_at
          - updated_at
      - name: sort_order
        in: query
        description: The sorting order (`asc` for ascending, `desc` for descending). Defaults to `asc`.
        required: false
        schema:
          type: string
          enum:
          - asc
          - desc
          default: asc
      responses:
        '200':
          description: successful
          content:
            application/json:
              schema:
                type: object
                properties:
                  document_submissions:
                    type: array
                    items:
                      type: object
                      properties:
                        id:
                          type: integer
                        download_url:
                          type:
                          - string
                          - 'null'
                        submitted_at:
                          type: string
                          format: date-time
                        approved:
                          type:
                          - boolean
                          - 'null'
                        rejection_reason:
                          type:
                          - string
                          - 'null'
                        filename:
                          type:
                          - string
                          - 'null'
                        supplier_contact:
                          type:
                          - object
                          - 'null'
                          description: The supplier contact who submitted the document
                          required:
                          - id
                          - external_id
                          - first_name
                          - last_name
                          - email
                          - supplier_organization
                          properties:
                            id:
                              type: integer
                              description: The Arkestro ID of the supplier contact
                            external_id:
                              type:
                              - string
                              - 'null'
                              description: The external ID of the supplier contact
                            first_name:
                              type:
                              - string
                              - 'null'
                              description: First name of the supplier contact
                            last_name:
                              type:
                              - string
                              - 'null'
                              description: Last name of the supplier contact
                            email:
                              type:
                              - string
                              - 'null'
                              description: Email of the supplier contact
                            supplier_organization:
                              type: object
                              required:
                              - id
                              - external_id
                              - name
                              properties:
                                id:
                                  type: integer
                                  description: The Arkestro ID of the supplier organization
                                external_id:
                                  type:
                                  - string
                                  - 'null'
                                  description: The external ID of the supplier organization
                                name:
                                  type:
                                  - string
                                  - 'null'
                                  description: The name of the supplier organization
                              additionalProperties: false
                          additionalProperties: false
                        document:
                          type: object
                          properties:
                            id:
                              type: integer
                            name:
                              type: string
                            external_id:
                              type:
                              - string
                              - 'null'
                          additionalProperties: false
                      additionalProperties: false
                  pagination:
                    type: object
                    properties:
                      limit:
                        type: integer
                        description: The number of records requested.
                      offset:
                        type: integer
                        description: The number of records skipped after filtering and sorting.
                      total:
                        type: integer
                        description: The total number of records available after filtering.
                      returned_count:
                        type: integer
                        description: The number of records returned in the current response.
                additionalProperties: false
              examples:
                approved_submission:
                  summary: Approved NDA submission
                  value:
                    document_submissions:
                    - id: 1042
                      download_url: https://arkestro-production.s3.amazonaws.com/uploads/acme/nda_signed_2026.pdf
                      submitted_at: '2026-03-15T09:22:00.000Z'
                      approved: true
                      rejection_reason: null
                      filename: nda_signed_2026.pdf
                      supplier_contact:
                        id: 3021
                        external_id: ACME-CONTACT-018
                        first_name: Maria
                        last_name: Alvarez
                        email: maria.alvarez@acme.example.com
                        supplier_organization:
                          id: 87
                          external_id: ACME-NA-001
                          name: Acme North America
                      document:
                        id: 14
                        name: Non-Disclosure Agreement
                        external_id: DOC-NDA-2026
                    - id: 1043
                      download_url: https://arkestro-production.s3.amazonaws.com/uploads/globex/nda_signed_2026.pdf
                      submitted_at: '2026-03-16T14:05:00.000Z'
                      approved: false
                      rejection_reason: Signature missing on page 3.
                      filename: nda_signed_2026.pdf
                      supplier_contact:
                        id: 3155
                        external_id: null
                        first_name: Jonas
                        last_name: Keller
                        email: j.keller@globex.example.com
                        supplier_organization:
                          id: 91
                          external_id: GLOBEX-EU-004
                          name: Globex Europe
                      document:
                        id: 14
                        name: Non-Disclosure Agreement
                        external_id: DOC-NDA-2026
                    - id: 1044
                      download_url: null
                      submitted_at: '2026-03-17T08:45:00.000Z'
                      approved: null
                      rejection_reason: null
                      filename: null
                      supplier_contact: null
                      document:
                        id: 14
                        name: Non-Disclosure Agreement
                        external_id: DOC-NDA-2026
                    pagination:
                      limit: 20
                      offset: 0
                      total: 3
                      returned_count: 3
        '401':
          description: Unauthorized
          content:
            application/json:
              schema:
                type: object
                required:
                - error
                additionalProperties: false
                properties:
                  error:
                    type: string
        '403':
          description: Forbidden
          content:
            application/json:
              schema:
                type: object
                required:
                - error
                - message
                additionalProperties: false
                properties:
                  error:
                    type: string
                  message:
                    type: string
        '404':
          description: Not Found
          content:
            application/json:
              schema:
                type: object
                required:
                - error
                - message
                additionalProperties: false
                properties:
                  error:
                    type: string
                  message:
                    type: string
        '422':
          description: Unprocessable Entity
          content:
            application/json:
              schema:
                type: object
                required:
                - error
                additionalProperties: false
                properties:
                  error:
                    type: string
        '500':
          description: Bad Request
          content:
            application/json:
              schema:
                type: object
                required:
                - error
                additionalProperties: false
                properties:
                  error:
                    type: string
      operationId: getApiV2EventsByEventIdDocumentSubmissions
      x-operation-id-source: derived
components:
  securitySchemes:
    ApiKeyAuth:
      type: apiKey
      in: header
      name: X-Token