HubSync privacy & data

HubSync processes personal information in two distinct capacities: As a data processor — when processing personal data (including tax documents, financial records, and government identifiers) uploaded to the HubSync platform by or on behalf of a Client organization.

First and last name; Email address; Mailing address; IP address

Financial Information (e.g., tax filings and other personal financial documents)

Social Security numbers, Taxpayer Identification Numbers

Precise Geolocation: We may collect precise geolocation data (e.g., IP-based location) when you use our platform, for security and fraud prevention purposes.

Inferred and Derived Data. Based on your interactions with our Platform, we may derive or infer information about your preferences, behavior, and usage patterns

Browser type Operating system

Professional / Employment Information: Job title, employer name (if provided during registration).

Providing service and support for services you request.

Providing marketing communications that are effective and optimized for you.

Preventing malicious activity and providing you with a secure experience.

Measuring the performance of our marketing programs.

Account and contact information: Duration of your account plus 30 days after account closure

generally a minimum of 3 years and up to 7 years after account closure, consistent with applicable tax recordkeeping laws

Website analytics data: 14 months per Google Analytics retention

To provide you with our services, we store, process, and transmit information solely in the United States.

For this transfer, we rely on appropriate safeguards such as the European Commission’s Standard Contractual Clauses or other lawful transfer mechanisms.

These currently include cloud infrastructure providers (Amazon Web Services), analytics providers (Google Analytics), payment processors, and email service providers.

To exercise any of the rights above, you may: Submit a request online at: https://hubsync.com/privacy-choices Email us at: privacy@hubsync.com with the subject line ‘U.S. Privacy Rights Request’

Know / Access: Request that we confirm whether we process your personal data and obtain a copy of the personal data we hold about you.

Delete: Request that we delete personal data we have collected from you, subject to certain exceptions.

Portability: Receive a copy of your personal data in a portable, machine-readable format.

Correction / Rectification: Request that we correct inaccurate personal data we hold about you.

Opt-Out of Targeted Advertising: Direct us not to use your personal data for targeted or cross-context behavioral advertising.

The right to object to processing of your personal information

The right to lodge a complaint with the data protection supervisory authority in your country of residence

We do not sell your personal information for money. However, the sharing of certain data with advertising technology partners (such as Google Analytics, web beacons, and embedded tracking links described in the ‘Automated Tools’ section above) may be considered a ‘sale’ or ‘sharing’ of personal information under California and other state privacy laws, to the extent that such sharing is used for cross-context behavioral advertising.