RoomKeyPMS POS Integration API

openapi: 3.0.3
info:
  title: RoomKeyPMS API
  description: >-
    RoomKeyPMS's REST API for pulling reservation and guest data, posting POS
    charges to a guest folio, and pulling hotel statistics/receipts. Endpoint
    paths, parameters, and behavior are taken directly from RoomKeyPMS's public
    support documentation and version release notes. The API is partner-gated:
    an API key and per-hotel credentials are issued only after a hotel's IT
    team emails RoomKeyPMS support and the property signs off. Responses can be
    requested as JSON or XML via the request header. There is no endpoint that
    returns only records changed since the last call; RoomKeyPMS recommends
    polling on a 10-15 minute cadence without parallel calls, staggered across
    properties for multi-property integrations. Date-ranged endpoints are
    capped at a 60-day window. The exact production base host is not published
    as a standalone value by RoomKeyPMS; it is inferred here from RoomKeyPMS's
    own Help/reference portal and should be confirmed once a partner API key is
    issued.
  version: '2.8.0.2'
  contact:
    name: RoomKeyPMS Support
    url: https://support.roomkeypms.com/a/972656-api-documentation
servers:
  - url: https://www.welcometorsi.net/RoomkeyApi/api
    description: RoomKeyPMS production API (base host inferred from the public Help/reference portal; confirm with issued credentials)
security:
  - apiKeyAuth: []
tags:
  - name: Reservation Data
    description: Pull reservation and guest-profile data by hotel.
  - name: POS
    description: Point-of-sale guest lookup and folio charge posting.
  - name: Statistics
    description: Hotel statistics and transaction receipts.
paths:
  /hotels/{hotelId}/reservations/guestprofile:
    get:
      operationId: listReservations
      tags:
        - Reservation Data
      summary: List reservations by arrival date
      description: >-
        Returns reservations arriving within the given date range. Maximum
        range is 60 days. RoomKeyPMS recommends narrow, frequent (10-15 minute)
        polling windows for ongoing pulls rather than wide windows.
      parameters:
        - $ref: '#/components/parameters/HotelId'
        - $ref: '#/components/parameters/ApiKeyParam'
        - $ref: '#/components/parameters/FromDate'
        - $ref: '#/components/parameters/ToDate'
      responses:
        '200':
          description: A list of reservations.
          content:
            application/json:
              schema:
                type: array
                items:
                  $ref: '#/components/schemas/Reservation'
        '401':
          $ref: '#/components/responses/Unauthorized'
  /hotels/{hotelId}/reservations/guestprofile/inhouse:
    get:
      operationId: listInHouseGuests
      tags:
        - Reservation Data
        - POS
      summary: List currently in-house guests
      description: Real-time snapshot of guests currently checked in at the property. Also used by POS integrations to validate a room/guest pairing before posting a charge.
      parameters:
        - $ref: '#/components/parameters/HotelId'
        - $ref: '#/components/parameters/ApiKeyParam'
      responses:
        '200':
          description: A list of in-house guests.
          content:
            application/json:
              schema:
                type: array
                items:
                  $ref: '#/components/schemas/Reservation'
        '401':
          $ref: '#/components/responses/Unauthorized'
  /hotels/{hotelId}/reservations/guestprofile/checkedout:
    get:
      operationId: listCheckedOutGuests
      tags:
        - Reservation Data
      summary: List checked-out guests
      description: Returns guests checked out within the given date range. Maximum range is 60 days.
      parameters:
        - $ref: '#/components/parameters/HotelId'
        - $ref: '#/components/parameters/ApiKeyParam'
        - $ref: '#/components/parameters/FromDate'
        - $ref: '#/components/parameters/ToDate'
      responses:
        '200':
          description: A list of checked-out guests.
          content:
            application/json:
              schema:
                type: array
                items:
                  $ref: '#/components/schemas/Reservation'
        '401':
          $ref: '#/components/responses/Unauthorized'
  /hotels/{hotelId}/reservations/guestprofile/cancellations:
    get:
      operationId: listCancellations
      tags:
        - Reservation Data
      summary: List cancelled reservations
      description: Returns reservations cancelled within the given date range.
      parameters:
        - $ref: '#/components/parameters/HotelId'
        - $ref: '#/components/parameters/ApiKeyParam'
        - $ref: '#/components/parameters/FromDate'
        - $ref: '#/components/parameters/ToDate'
      responses:
        '200':
          description: A list of cancelled reservations.
          content:
            application/json:
              schema:
                type: array
                items:
                  $ref: '#/components/schemas/Reservation'
        '401':
          $ref: '#/components/responses/Unauthorized'
  /hotels/{hotelId}/reservations/guestprofile/reserved:
    get:
      operationId: listReservedNotArrived
      tags:
        - Reservation Data
      summary: List reserved (not yet arrived) reservations
      description: Returns reservations that are booked but whose guests have not yet arrived, within the given date range.
      parameters:
        - $ref: '#/components/parameters/HotelId'
        - $ref: '#/components/parameters/ApiKeyParam'
        - $ref: '#/components/parameters/FromDate'
        - $ref: '#/components/parameters/ToDate'
      responses:
        '200':
          description: A list of reserved, not-yet-arrived reservations.
          content:
            application/json:
              schema:
                type: array
                items:
                  $ref: '#/components/schemas/Reservation'
        '401':
          $ref: '#/components/responses/Unauthorized'
  /hotels/{hotelId}/guests/roominquiry:
    get:
      operationId: roomInquiry
      tags:
        - POS
      summary: Look up guest/room status for POS
      description: Returns guest and room status for a given room number, for use by a point-of-sale system before posting a charge.
      parameters:
        - $ref: '#/components/parameters/HotelId'
        - $ref: '#/components/parameters/ApiKeyParam'
        - name: roomNumber
          in: query
          required: true
          description: The room number to look up.
          schema:
            type: string
      responses:
        '200':
          description: Guest/room status for the requested room.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/RoomInquiry'
        '401':
          $ref: '#/components/responses/Unauthorized'
  /hotels/{hotelId}/transactions/roomcharges:
    post:
      operationId: postRoomCharge
      tags:
        - POS
      summary: Post a charge to a guest folio
      description: >-
        Posts a point-of-sale charge to a guest's room folio. Each property
        configures its own CostCentres, and charges are subject to per-guest
        credit-limit and payment-method rules configured in RoomKeyPMS.
      parameters:
        - $ref: '#/components/parameters/HotelId'
        - $ref: '#/components/parameters/ApiKeyParam'
      requestBody:
        required: true
        content:
          application/json:
            schema:
              $ref: '#/components/schemas/RoomChargeInput'
      responses:
        '200':
          description: The posted charge.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/RoomCharge'
        '401':
          $ref: '#/components/responses/Unauthorized'
  /hotels/{hotelId}/statistics/receipts:
    get:
      operationId: listReceipts
      tags:
        - Statistics
      summary: List transaction receipts
      description: >-
        Returns transaction/receipt records for a hotel over a date range,
        including a transaction time for each record. Since API v2.8.0.2,
        reservation-linked records also carry a ReservationUniqueID array of
        channel-partner confirmation numbers (ShortCode, Name,
        ConfirmationNumber) for integrations such as Booking.com, Expedia,
        SynXis, and TravelClick.
      parameters:
        - $ref: '#/components/parameters/HotelId'
        - $ref: '#/components/parameters/ApiKeyParam'
        - $ref: '#/components/parameters/FromDate'
        - $ref: '#/components/parameters/ToDate'
      responses:
        '200':
          description: A list of transaction receipts.
          content:
            application/json:
              schema:
                type: array
                items:
                  $ref: '#/components/schemas/Receipt'
        '401':
          $ref: '#/components/responses/Unauthorized'
components:
  securitySchemes:
    apiKeyAuth:
      type: apiKey
      in: query
      name: key
      description: API key issued by RoomKeyPMS after a hotel's IT team requests access and the property signs off.
  parameters:
    HotelId:
      name: hotelId
      in: path
      required: true
      description: The RoomKeyPMS-assigned identifier for the hotel/property.
      schema:
        type: string
    ApiKeyParam:
      name: key
      in: query
      required: true
      description: API key for the requesting integration.
      schema:
        type: string
    FromDate:
      name: fromDate
      in: query
      required: true
      description: Start of the date range (local property timezone). Combined with toDate, capped at a 60-day maximum range.
      schema:
        type: string
        format: date
    ToDate:
      name: toDate
      in: query
      required: true
      description: End of the date range (local property timezone). Combined with fromDate, capped at a 60-day maximum range.
      schema:
        type: string
        format: date
  responses:
    Unauthorized:
      description: Missing or invalid API key.
      content:
        application/json:
          schema:
            $ref: '#/components/schemas/Error'
  schemas:
    Reservation:
      type: object
      description: >-
        A reservation/guest-profile record. Field names are honestly modeled
        from RoomKeyPMS's documented data categories (guest profile, room and
        rate, booking source) since RoomKeyPMS's public articles describe the
        available data but do not publish a full field-level schema.
      properties:
        confirmationNumber:
          type: string
        guestName:
          type: string
        guestAddress:
          type: string
        guestEmail:
          type: string
        arrivalDate:
          type: string
          format: date
        departureDate:
          type: string
          format: date
        roomNumber:
          type: string
        roomType:
          type: string
        rateName:
          type: string
        baseRate:
          type: number
        bookingSource:
          type: string
        reservationUniqueId:
          type: array
          description: Channel-partner confirmation numbers, added in API v2.8.0.2.
          items:
            $ref: '#/components/schemas/ChannelConfirmation'
    ChannelConfirmation:
      type: object
      properties:
        shortCode:
          type: string
          example: BKG
        name:
          type: string
          example: Booking.com
        confirmationNumber:
          type: string
    RoomInquiry:
      type: object
      properties:
        roomNumber:
          type: string
        guestName:
          type: string
        inHouse:
          type: boolean
        costCentresAvailable:
          type: array
          items:
            type: string
    RoomChargeInput:
      type: object
      required:
        - roomNumber
        - costCentre
        - amount
      properties:
        roomNumber:
          type: string
        costCentre:
          type: string
        amount:
          type: number
        description:
          type: string
    RoomCharge:
      type: object
      properties:
        transactionId:
          type: string
        roomNumber:
          type: string
        costCentre:
          type: string
        amount:
          type: number
        postedAt:
          type: string
          format: date-time
    Receipt:
      type: object
      properties:
        transactionId:
          type: string
        transactionTime:
          type: string
          format: date-time
        amount:
          type: number
        details:
          type: string
        reservationUniqueId:
          type: array
          items:
            $ref: '#/components/schemas/ChannelConfirmation'
    Error:
      type: object
      properties:
        message:
          type: string