Repsly Import and Export API

openapi: 3.0.3
info:
  title: Repsly Web API
  description: >-
    The Repsly Web API (v3) is a REST interface for exchanging data with the
    Repsly retail execution and field sales platform. It is designed for ERP/CRM
    integration: import (POST) moves clients and products into Repsly, and export
    (GET) pulls clients, client notes, visits, retail audits, purchase orders,
    document types, products, pricelists, forms, photos, daily working time,
    visit schedules, and representatives back out. All requests use HTTP Basic
    authentication (API credentials from the Repsly settings page, NOT the login
    username/password) over SSL, and accept or return JSON or XML. Export
    endpoints return a maximum of 50 records per call; clients iterate using a
    timestamp or last-ID cursor and stop when the response
    MetaCollectionResult.TotalCount is 0.

    Endpoint paths and verbs for the export/import surface are grounded in
    Repsly's published v3 developer documentation. Request/response schemas below
    are modeled generically (the docs describe fields per entity but do not
    publish a machine-readable OpenAPI); treat property-level detail as modeled
    and confirm exact field names against the live reference at
    https://api.repsly.com/v3/help.
  version: '3.0'
  contact:
    name: Repsly
    url: https://www.repsly.com
servers:
  - url: https://api.repsly.com/v3
    description: Repsly Web API v3 (production)
security:
  - basicAuth: []
tags:
  - name: Clients
    description: Export and import clients and client notes.
  - name: Representatives
    description: Export representatives, users, and daily working time.
  - name: Visits
    description: Export visits, visit schedules, and realizations; import schedules.
  - name: Products
    description: Export and import products, product lists, packages, and document types.
  - name: Forms
    description: Export completed forms and retail audits.
  - name: Photos
    description: Export photos captured in the field.
  - name: Pricelists
    description: Export and import pricelists and pricelist items.
  - name: Purchase Orders
    description: Export purchase orders and update sales document status.
  - name: Import
    description: Bulk import surface and import job status.
paths:
  /export/clients/{lastTimestamp}:
    get:
      operationId: exportClients
      tags: [Clients]
      summary: Export clients
      description: >-
        Returns up to 50 clients changed since the given timestamp. Start with
        lastTimestamp = 0 to get the full list, then pass the returned
        MetaCollectionResult.LastTimeStamp until TotalCount is 0.
      parameters:
        - $ref: '#/components/parameters/LastTimestamp'
      responses:
        '200':
          description: A batch of clients with collection metadata.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/ClientCollection'
        '401':
          $ref: '#/components/responses/Unauthorized'
  /export/clientnotes/{lastClientNoteID}:
    get:
      operationId: exportClientNotes
      tags: [Clients]
      summary: Export client notes
      description: >-
        Returns up to 50 client notes with an ID greater than lastClientNoteID.
        Start with 0 and page using MetaCollectionResult.LastID until TotalCount
        is 0.
      parameters:
        - $ref: '#/components/parameters/LastClientNoteID'
      responses:
        '200':
          description: A batch of client notes with collection metadata.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/GenericCollection'
        '401':
          $ref: '#/components/responses/Unauthorized'
  /import/client:
    post:
      operationId: importClients
      tags: [Clients]
      summary: Import clients
      description: >-
        Insert or update one or more clients. Repsly decides per record whether
        to insert or update. Returns an ImportResult with an importJobID that can
        be polled via /export/importStatus/{importJobID}.
      requestBody:
        $ref: '#/components/requestBodies/ImportBody'
      responses:
        '200':
          $ref: '#/components/responses/ImportAccepted'
        '401':
          $ref: '#/components/responses/Unauthorized'
  /export/representatives:
    get:
      operationId: exportRepresentatives
      tags: [Representatives]
      summary: Export representatives
      description: >-
        Returns all field representatives on the account, including their
        territories, roles, and active status.
      responses:
        '200':
          description: A collection of representatives.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/GenericCollection'
        '401':
          $ref: '#/components/responses/Unauthorized'
  /export/users:
    get:
      operationId: exportUsers
      tags: [Representatives]
      summary: Export users
      description: >-
        Returns the account's users. Path grounded in Repsly's v3 reference;
        pagination/cursor parameters are modeled - confirm against the live
        reference.
      responses:
        '200':
          description: A collection of users.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/GenericCollection'
        '401':
          $ref: '#/components/responses/Unauthorized'
  /export/dailyworkingtime/{lastDailyWorkingTimeID}:
    get:
      operationId: exportDailyWorkingTime
      tags: [Representatives]
      summary: Export daily working time
      description: >-
        Returns up to 50 daily working time records with an ID greater than
        lastDailyWorkingTimeID. Page using MetaCollectionResult.LastID until
        TotalCount is 0.
      parameters:
        - name: lastDailyWorkingTimeID
          in: path
          required: true
          description: Last daily working time ID already retrieved; start at 0.
          schema:
            type: integer
            format: int64
      responses:
        '200':
          description: A batch of daily working time records.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/GenericCollection'
        '401':
          $ref: '#/components/responses/Unauthorized'
  /export/visits/{lastTimestamp}:
    get:
      operationId: exportVisits
      tags: [Visits]
      summary: Export visits
      description: >-
        Returns up to 50 visits changed since the given timestamp. Start with 0
        and page using MetaCollectionResult.LastTimeStamp until TotalCount is 0.
      parameters:
        - $ref: '#/components/parameters/LastTimestamp'
      responses:
        '200':
          description: A batch of visits with collection metadata.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/GenericCollection'
        '401':
          $ref: '#/components/responses/Unauthorized'
  /export/visitschedules/{beginDateTime}/{endDateTime}:
    get:
      operationId: exportVisitSchedules
      tags: [Visits]
      summary: Export visit schedules
      description: >-
        Returns planned visit schedules between beginDateTime and endDateTime
        (inclusive), for all representatives.
      parameters:
        - name: beginDateTime
          in: path
          required: true
          description: Start of the date range (e.g. 2026-07-01).
          schema:
            type: string
        - name: endDateTime
          in: path
          required: true
          description: End of the date range (e.g. 2026-07-31).
          schema:
            type: string
      responses:
        '200':
          description: A collection of visit schedules.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/GenericCollection'
        '401':
          $ref: '#/components/responses/Unauthorized'
  /export/visit-realizations:
    get:
      operationId: exportVisitRealizations
      tags: [Visits]
      summary: Export visit schedule realizations
      description: >-
        Returns visit schedule realizations - how planned schedules were actually
        executed. Path grounded in Repsly's v3 reference; cursor parameters are
        modeled.
      responses:
        '200':
          description: A collection of visit realizations.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/GenericCollection'
        '401':
          $ref: '#/components/responses/Unauthorized'
  /import/schedule:
    post:
      operationId: importSchedules
      tags: [Visits]
      summary: Import visit schedules
      description: >-
        Insert or update visit schedules to plan representatives' routes. Returns
        an importJobID for status polling.
      requestBody:
        $ref: '#/components/requestBodies/ImportBody'
      responses:
        '200':
          $ref: '#/components/responses/ImportAccepted'
        '401':
          $ref: '#/components/responses/Unauthorized'
  /export/products/{lastTimestamp}:
    get:
      operationId: exportProducts
      tags: [Products]
      summary: Export products
      description: >-
        Returns products from the catalog. Resource and path grounded in Repsly's
        v3 reference; the timestamp cursor form is modeled after the other export
        endpoints - confirm against the live reference.
      parameters:
        - $ref: '#/components/parameters/LastTimestamp'
      responses:
        '200':
          description: A batch of products.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/GenericCollection'
        '401':
          $ref: '#/components/responses/Unauthorized'
  /export/product-lists:
    get:
      operationId: exportProductLists
      tags: [Products]
      summary: Export product lists
      description: >-
        Returns product lists (groupings of products). Path grounded in Repsly's
        v3 reference.
      responses:
        '200':
          description: A collection of product lists.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/GenericCollection'
        '401':
          $ref: '#/components/responses/Unauthorized'
  /export/documentTypes/:
    get:
      operationId: exportDocumentTypes
      tags: [Products]
      summary: Export document types
      description: >-
        Returns the document types configured on the account (used to classify
        sales documents and purchase orders).
      responses:
        '200':
          description: A collection of document types.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/GenericCollection'
        '401':
          $ref: '#/components/responses/Unauthorized'
  /import/product:
    post:
      operationId: importProducts
      tags: [Products]
      summary: Import products
      description: >-
        Insert or update products in the catalog. Returns an importJobID for
        status polling.
      requestBody:
        $ref: '#/components/requestBodies/ImportBody'
      responses:
        '200':
          $ref: '#/components/responses/ImportAccepted'
        '401':
          $ref: '#/components/responses/Unauthorized'
  /import/package:
    post:
      operationId: importPackages
      tags: [Products]
      summary: Import product packages
      description: >-
        Insert or update product packaging definitions. Returns an importJobID
        for status polling.
      requestBody:
        $ref: '#/components/requestBodies/ImportBody'
      responses:
        '200':
          $ref: '#/components/responses/ImportAccepted'
        '401':
          $ref: '#/components/responses/Unauthorized'
  /export/retailaudits/{lastRetailAuditID}:
    get:
      operationId: exportRetailAudits
      tags: [Forms]
      summary: Export retail audits
      description: >-
        Returns up to 50 retail audits with an ID greater than lastRetailAuditID.
        Start with 0 and page using MetaCollectionResult.LastID until TotalCount
        is 0.
      parameters:
        - name: lastRetailAuditID
          in: path
          required: true
          description: Last retail audit ID already retrieved; start at 0.
          schema:
            type: integer
            format: int64
      responses:
        '200':
          description: A batch of retail audits with collection metadata.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/GenericCollection'
        '401':
          $ref: '#/components/responses/Unauthorized'
  /export/forms/{lastFormID}:
    get:
      operationId: exportForms
      tags: [Forms]
      summary: Export forms
      description: >-
        Returns up to 50 completed forms with an ID greater than lastFormID.
        Start with 0 and page using MetaCollectionResult.LastID until TotalCount
        is 0. A matrix variant returns matrix-style form answers.
      parameters:
        - name: lastFormID
          in: path
          required: true
          description: Last form ID already retrieved; start at 0.
          schema:
            type: integer
            format: int64
      responses:
        '200':
          description: A batch of forms with collection metadata.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/GenericCollection'
        '401':
          $ref: '#/components/responses/Unauthorized'
  /export/photos/{lastPhotoID}:
    get:
      operationId: exportPhotos
      tags: [Photos]
      summary: Export photos
      description: >-
        Returns up to 50 photos with an ID greater than lastPhotoID, including
        metadata and image URLs. Start with 0 and page using
        MetaCollectionResult.LastID until TotalCount is 0.
      parameters:
        - name: lastPhotoID
          in: path
          required: true
          description: Last photo ID already retrieved; start at 0.
          schema:
            type: integer
            format: int64
      responses:
        '200':
          description: A batch of photos with collection metadata.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/GenericCollection'
        '401':
          $ref: '#/components/responses/Unauthorized'
  /export/pricelists/:
    get:
      operationId: exportPricelists
      tags: [Pricelists]
      summary: Export pricelists
      description: Returns the list of pricelists configured on the account.
      responses:
        '200':
          description: A collection of pricelists.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/GenericCollection'
        '401':
          $ref: '#/components/responses/Unauthorized'
  /export/pricelists/{pricelistID}:
    get:
      operationId: exportPricelistItems
      tags: [Pricelists]
      summary: Export pricelist items
      description: Returns the items (products and prices) within a specific pricelist.
      parameters:
        - name: pricelistID
          in: path
          required: true
          description: The ID of the pricelist whose items to export.
          schema:
            type: integer
            format: int64
      responses:
        '200':
          description: A collection of pricelist items.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/GenericCollection'
        '401':
          $ref: '#/components/responses/Unauthorized'
  /import/pricelist:
    post:
      operationId: importPricelists
      tags: [Pricelists]
      summary: Import pricelists
      description: >-
        Insert or update pricelists and their items. Returns an importJobID for
        status polling.
      requestBody:
        $ref: '#/components/requestBodies/ImportBody'
      responses:
        '200':
          $ref: '#/components/responses/ImportAccepted'
        '401':
          $ref: '#/components/responses/Unauthorized'
  /export/purchaseorders/{lastDocumentID}:
    get:
      operationId: exportPurchaseOrders
      tags: [Purchase Orders]
      summary: Export purchase orders
      description: >-
        Returns up to 50 purchase orders with a document ID greater than
        lastDocumentID. Start with 0 and page using MetaCollectionResult.LastID
        until TotalCount is 0.
      parameters:
        - name: lastDocumentID
          in: path
          required: true
          description: Last document ID already retrieved; start at 0.
          schema:
            type: integer
            format: int64
      responses:
        '200':
          description: A batch of purchase orders with collection metadata.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/GenericCollection'
        '401':
          $ref: '#/components/responses/Unauthorized'
  /import/sales-document-status:
    post:
      operationId: updateSalesDocumentStatus
      tags: [Purchase Orders]
      summary: Update sales document status
      description: >-
        Post a status update back to a sales document (e.g. a purchase order)
        after it is processed in the back office. Path grounded in Repsly's v3
        reference; body fields are modeled.
      requestBody:
        $ref: '#/components/requestBodies/ImportBody'
      responses:
        '200':
          $ref: '#/components/responses/ImportAccepted'
        '401':
          $ref: '#/components/responses/Unauthorized'
  /export/importStatus/{importJobID}:
    get:
      operationId: getImportStatus
      tags: [Import]
      summary: Get import job status
      description: >-
        Returns the status of a previously submitted import job, identified by
        the importJobID returned from an import (POST) call.
      parameters:
        - name: importJobID
          in: path
          required: true
          description: The import job ID returned by an import call.
          schema:
            type: string
      responses:
        '200':
          description: The status of the import job.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/ImportResult'
        '401':
          $ref: '#/components/responses/Unauthorized'
components:
  securitySchemes:
    basicAuth:
      type: http
      scheme: basic
      description: >-
        HTTP Basic authentication over SSL. Use the API username and password
        from the Repsly settings page (API Settings) - these differ from your
        Repsly login credentials.
  parameters:
    LastTimestamp:
      name: lastTimestamp
      in: path
      required: true
      description: >-
        Timestamp cursor. Start at 0 for a full export, then pass the returned
        MetaCollectionResult.LastTimeStamp on each subsequent call.
      schema:
        type: integer
        format: int64
    LastClientNoteID:
      name: lastClientNoteID
      in: path
      required: true
      description: Last client note ID already retrieved; start at 0.
      schema:
        type: integer
        format: int64
  requestBodies:
    ImportBody:
      required: true
      description: >-
        A batch of entities to insert or update. Repsly decides per record
        whether to insert or update. Accepts JSON or XML; field schema depends on
        the entity being imported.
      content:
        application/json:
          schema:
            type: object
            additionalProperties: true
  responses:
    Unauthorized:
      description: Missing or invalid Basic authentication credentials.
      content:
        application/json:
          schema:
            $ref: '#/components/schemas/Error'
    ImportAccepted:
      description: The import was accepted; the result includes an importJobID.
      content:
        application/json:
          schema:
            $ref: '#/components/schemas/ImportResult'
  schemas:
    MetaCollectionResult:
      type: object
      description: >-
        Pagination metadata returned with export collections. Iterate until
        TotalCount is 0.
      properties:
        TotalCount:
          type: integer
          description: Total count of records in this batch (0 means no more records).
        LastTimeStamp:
          type: integer
          format: int64
          description: Timestamp cursor for the next request (timestamp-paged endpoints).
        FirstID:
          type: integer
          format: int64
          description: Unique ID of the first item in the list (ID-paged endpoints).
        LastID:
          type: integer
          format: int64
          description: Unique ID of the last item in the list (ID-paged endpoints).
    GenericCollection:
      type: object
      description: >-
        Generic export collection envelope. Each export endpoint returns an
        entity array plus MetaCollectionResult; entity fields are documented per
        resource in the Repsly reference and are modeled here.
      properties:
        MetaCollectionResult:
          $ref: '#/components/schemas/MetaCollectionResult'
        Data:
          type: array
          items:
            type: object
            additionalProperties: true
    ClientCollection:
      type: object
      properties:
        MetaCollectionResult:
          $ref: '#/components/schemas/MetaCollectionResult'
        Clients:
          type: array
          items:
            $ref: '#/components/schemas/Client'
    Client:
      type: object
      description: >-
        A Repsly client (retail location / account). Fields modeled from the v3
        reference; confirm exact names against the live documentation.
      properties:
        ClientID:
          type: integer
          format: int64
        Code:
          type: string
        Name:
          type: string
        Active:
          type: boolean
        Address1:
          type: string
        City:
          type: string
        Country:
          type: string
        Email:
          type: string
        Phone:
          type: string
    ImportResult:
      type: object
      description: Result of an import (POST) call, including the job identifier.
      properties:
        importJobID:
          type: string
        status:
          type: string
    Error:
      type: object
      properties:
        code:
          type: string
        message:
          type: string