Qubiqle receipts API

openapi: 3.1.0
info:
  title: API Reference accounts receipts API
  version: 1.0.0
servers:
- url: https://api.ottimate.com/v1
  description: Production
- url: https://sandbox-api.ottimate.com/v1
  description: Sandbox
tags:
- name: receipts
paths:
  /receipts:
    get:
      operationId: get-receipts-root
      summary: Retrieve a paginated list of receipts
      description: Returns a paginated list of receipts, filterable by company, location, purchase order, status, and date range.
      tags:
      - receipts
      parameters:
      - name: ottimate_company_id
        in: query
        description: Filter by company ID
        required: false
        schema:
          type: integer
      - name: ottimate_location_id
        in: query
        description: Filter by location ID
        required: false
        schema:
          type: integer
      - name: ottimate_po_id
        in: query
        description: Filter by purchase order ID
        required: false
        schema:
          type: string
      - name: status
        in: query
        description: Filter by receipt status
        required: false
        schema:
          type: string
      - name: date_from
        in: query
        description: Filter by start date (YYYY-MM-DD)
        required: false
        schema:
          type: string
          format: date
      - name: date_to
        in: query
        description: Filter by end date (YYYY-MM-DD)
        required: false
        schema:
          type: string
          format: date
      - name: expand
        in: query
        description: 'Comma-separated list of fields to expand. Supported values: items. When expand=items is used, date_from and date_to must both be provided and within a 30-day window.'
        required: false
        schema:
          type: string
      - name: external_id
        in: query
        description: Filter by external (ERP) receipt ID
        required: false
        schema:
          type: string
      - name: page
        in: query
        description: Page number (default 1)
        required: false
        schema:
          type: integer
      - name: limit
        in: query
        description: Number of results per page (default 20)
        required: false
        schema:
          type: integer
      - name: Authorization
        in: header
        description: OAuth2 authentication flows. Auth server URLs will vary by environment
        required: true
        schema:
          type: string
      - name: X-Api-Key
        in: header
        description: API key for authentication
        required: true
        schema:
          type: string
      - name: X-API-Version
        in: header
        description: 'API version to use (optional, defaults to latest). Supported values: 1.0.0, 1.1.0.'
        required: false
        schema:
          type: string
      responses:
        '200':
          description: Successful response with paginated receipt list
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/Receipts_get_receipts_root_Response_200'
        '400':
          description: Bad request - Invalid parameters or request format
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/ErrorResponse'
        '401':
          description: Unauthorized - Authentication required or invalid credentials
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/ErrorResponse'
    post:
      operationId: post-receipts-root
      summary: Create a single receipt
      description: Creates a new receipt linked to an existing purchase order. The `receipt_number` field is required and must be provided by the client
      tags:
      - receipts
      parameters:
      - name: Authorization
        in: header
        description: OAuth2 authentication flows. Auth server URLs will vary by environment
        required: true
        schema:
          type: string
      - name: X-Api-Key
        in: header
        description: API key for authentication
        required: true
        schema:
          type: string
      - name: X-API-Version
        in: header
        description: 'API version to use (optional, defaults to latest). Supported values: 1.0.0, 1.1.0.'
        required: false
        schema:
          type: string
      - name: Idempotency-Key
        in: header
        description: 'Client-generated unique key (UUID/ULID recommended). JSON requests: the first 2xx response is cached for 24h and replayed on a same-key retry with a matching body; a different body returns 422. Non-JSON requests (e.g. file uploads): the key is single-use — any same-key retry returns 422 regardless of body. See [Idempotency](https://docs.ottimate.com/idempotency) for full details.'
        required: false
        schema:
          type: string
      responses:
        '201':
          description: Successfully created
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/ReceiptCreateResponse'
        '400':
          description: Bad request - Invalid parameters or request format
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/ErrorResponse'
      requestBody:
        description: ''
        content:
          application/json:
            schema:
              $ref: '#/components/schemas/ReceiptCreateRequest'
  /receipts/{id}:
    get:
      operationId: get-receipts-id
      summary: Retrieve a specific receipt by ID
      description: Returns detailed information for a single receipt including all line items.
      tags:
      - receipts
      parameters:
      - name: id
        in: path
        description: The unique ID of the receipt
        required: true
        schema:
          type: string
      - name: Authorization
        in: header
        description: OAuth2 authentication flows. Auth server URLs will vary by environment
        required: true
        schema:
          type: string
      - name: X-Api-Key
        in: header
        description: API key for authentication
        required: true
        schema:
          type: string
      - name: X-API-Version
        in: header
        description: 'API version to use (optional, defaults to latest). Supported values: 1.0.0, 1.1.0.'
        required: false
        schema:
          type: string
      responses:
        '200':
          description: Successful response with receipt details
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/ReceiptDetail'
        '404':
          description: Not found - Resource does not exist
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/ErrorResponse'
    patch:
      operationId: patch-receipts-id
      summary: Update an existing receipt
      description: 'Updates a receipt. Note: `status`, `receipt_number`, `external_id`, and `ottimate_po_id` cannot be changed.'
      tags:
      - receipts
      parameters:
      - name: id
        in: path
        description: The unique ID of the receipt
        required: true
        schema:
          type: string
      - name: Authorization
        in: header
        description: OAuth2 authentication flows. Auth server URLs will vary by environment
        required: true
        schema:
          type: string
      - name: X-Api-Key
        in: header
        description: API key for authentication
        required: true
        schema:
          type: string
      - name: X-API-Version
        in: header
        description: 'API version to use (optional, defaults to latest). Supported values: 1.0.0, 1.1.0.'
        required: false
        schema:
          type: string
      responses:
        '200':
          description: Successfully updated
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/ReceiptUpdateResponse'
        '400':
          description: Bad request - Invalid parameters or request format
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/ErrorResponse'
        '404':
          description: Not found - Resource does not exist
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/ErrorResponse'
      requestBody:
        description: ''
        content:
          application/json:
            schema:
              type: object
              properties:
                receipt_number:
                  type: string
                date:
                  type: string
                  format: date
                total_amount:
                  type: number
                  format: double
                invoice_number_ref:
                  type: string
                note:
                  type: string
                items:
                  type: array
                  items:
                    $ref: '#/components/schemas/ReceiptsIdPatchRequestBodyContentApplicationJsonSchemaItemsItems'
                  description: Items with `id` update the existing item. Items without `id` create a new item. When creating, `quantity` and one of `ottimate_po_item_id`, `po_external_item_id`, or `sku` are required.
  /receipts/bulk:
    post:
      operationId: post-receipts-bulk
      summary: Bulk create or update receipts
      description: Creates or updates multiple receipts in a single request. Maximum 100 receipts and 1000 total line items per request. Processing is always asynchronous via Celery and returns a batch tracking ID for polling progress.
      tags:
      - receipts
      parameters:
      - name: Authorization
        in: header
        description: OAuth2 authentication flows. Auth server URLs will vary by environment
        required: true
        schema:
          type: string
      - name: X-Api-Key
        in: header
        description: API key for authentication
        required: true
        schema:
          type: string
      - name: X-API-Version
        in: header
        description: 'API version to use (optional, defaults to latest). Supported values: 1.0.0, 1.1.0.'
        required: false
        schema:
          type: string
      - name: Idempotency-Key
        in: header
        description: 'Client-generated unique key (UUID/ULID recommended). JSON requests: the first 2xx response is cached for 24h and replayed on a same-key retry with a matching body; a different body returns 422. Non-JSON requests (e.g. file uploads): the key is single-use — any same-key retry returns 422 regardless of body. See [Idempotency](https://docs.ottimate.com/idempotency) for full details.'
        required: false
        schema:
          type: string
      responses:
        '202':
          description: Asynchronous processing started. Poll batch_url for progress.
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/ReceiptBulkUpsertAsyncResponse'
        '400':
          description: Bad request - Invalid parameters or request format
          content:
            application/json:
              schema:
                $ref: '#/components/schemas/ErrorResponse'
      requestBody:
        description: ''
        content:
          application/json:
            schema:
              $ref: '#/components/schemas/ReceiptBulkUpsertRequest'
components:
  schemas:
    ReceiptDetailReceipt:
      type: object
      properties:
        id:
          type: string
        external_id:
          type: string
        receipt_number:
          type: string
        status:
          $ref: '#/components/schemas/ReceiptDetailReceiptStatus'
        ottimate_po_id:
          type: string
        date:
          type: string
          format: date
        total_amount:
          type: number
          format: double
        invoice_number_ref:
          type: string
        note:
          type: string
        items:
          type: array
          items:
            $ref: '#/components/schemas/ReceiptDetailReceiptItemsItems'
        created_date:
          type: string
          format: date-time
        created_date_utc:
          type:
          - string
          - 'null'
          format: date-time
          description: UTC equivalent of created_date. ISO 8601 with Z suffix, e.g. "2025-05-20T15:17:35.652584Z".
        last_modified_date:
          type: string
          format: date-time
        last_modified_date_utc:
          type:
          - string
          - 'null'
          format: date-time
          description: UTC equivalent of last_modified_date. ISO 8601 with Z suffix, e.g. "2025-05-20T15:17:35.652584Z".
      required:
      - id
      - status
      title: ReceiptDetailReceipt
    ReceiptsIdPatchRequestBodyContentApplicationJsonSchemaItemsItems:
      type: object
      properties:
        id:
          type: string
          description: Existing receipt item ID. If provided, updates that item; if omitted, creates a new item.
        external_id:
          type: string
        ottimate_po_item_id:
          type: string
          description: Ottimate-assigned PO item ID. Required when creating a new item (no id), unless po_external_item_id or sku is provided.
        po_external_item_id:
          type: string
          description: External ID (dd_unique_key) of the PO item — used for lookup when ottimate_po_item_id is not provided.
        sku:
          type: string
          description: SKU of the PO item — used for lookup when ottimate_po_item_id and po_external_item_id are not provided. Must match exactly one item on the PO.
        quantity:
          type: number
          format: double
          description: Required when creating a new item (no id).
        price:
          type: number
          format: double
        uom:
          type: string
      title: ReceiptsIdPatchRequestBodyContentApplicationJsonSchemaItemsItems
    Receipts_get_receipts_root_Response_200:
      type: object
      properties:
        version:
          type: string
        count:
          type: integer
        page:
          type: integer
        limit:
          type: integer
        receipts:
          type: array
          items:
            $ref: '#/components/schemas/ReceiptSummary'
      title: Receipts_get_receipts_root_Response_200
    ReceiptUpdateResponse:
      type: object
      properties:
        version:
          type: string
        id:
          type: string
        external_id:
          type: string
        receipt_number:
          type: string
        status:
          $ref: '#/components/schemas/ReceiptUpdateResponseStatus'
        ottimate_po_id:
          type: string
        date:
          type: string
          format: date
        total_amount:
          type: number
          format: double
        items_count:
          type: integer
        last_modified_date:
          type: string
          format: date-time
          description: Last modification timestamp. UTC ISO 8601, e.g. "2024-01-16T14:30:00Z".
      required:
      - id
      - status
      title: ReceiptUpdateResponse
    ReceiptCreateResponseStatus:
      type: string
      enum:
      - open
      - pending
      - flagged
      - closed
      - archived
      - deleted
      title: ReceiptCreateResponseStatus
    ReceiptBulkUpsertRequestReceiptsItemsItemsItems:
      type: object
      properties:
        external_id:
          type: string
        ottimate_po_item_id:
          type: string
          description: Ottimate-assigned PO item ID. Required unless po_external_item_id or sku is provided.
        po_external_item_id:
          type: string
          description: External ID (dd_unique_key) of the PO item — used for lookup when ottimate_po_item_id is not provided.
        sku:
          type: string
          description: SKU of the PO item — used for lookup when ottimate_po_item_id and po_external_item_id are not provided. Must match exactly one item on the PO.
        quantity:
          type: number
          format: double
        price:
          type: number
          format: double
        uom:
          type: string
      required:
      - quantity
      description: 'Each item requires quantity and one of: ottimate_po_item_id, po_external_item_id, or sku.'
      title: ReceiptBulkUpsertRequestReceiptsItemsItemsItems
    ReceiptBulkUpsertAsyncResponseSummary:
      type: object
      properties:
        count:
          type: integer
        total_items:
          type: integer
      title: ReceiptBulkUpsertAsyncResponseSummary
    ReceiptSummaryStatus:
      type: string
      enum:
      - open
      - pending
      - flagged
      - closed
      - archived
      - deleted
      title: ReceiptSummaryStatus
    ReceiptCreateRequest:
      type: object
      properties:
        ottimate_po_id:
          type: string
          description: Ottimate-assigned purchase order ID. Required unless using PO lookup fields (erp_vendor_id + ottimate_location_id + po_number/po_external_id).
        ottimate_location_id:
          type: integer
          description: Location ID for PO lookup. Required when using lookup fields instead of ottimate_po_id.
        erp_vendor_id:
          type: string
          description: ERP vendor ID for PO lookup. Required when using lookup fields instead of ottimate_po_id.
        po_number:
          type: string
          description: PO number for lookup. Use with erp_vendor_id + ottimate_location_id when ottimate_po_id is not provided.
        po_external_id:
          type: string
          description: External ID (dd_unique_key) of the PO for lookup. Alternative to po_number.
        external_id:
          type: string
          description: External unique identifier for this receipt.
        receipt_number:
          type: string
        date:
          type: string
          format: date
        total_amount:
          type: number
          format: double
        invoice_number_ref:
          type: string
          description: Invoice reference number
        note:
          type: string
        items:
          type: array
          items:
            $ref: '#/components/schemas/ReceiptCreateRequestItemsItems'
      required:
      - receipt_number
      - date
      - total_amount
      - items
      description: 'To identify the PO, provide either ottimate_po_id OR the lookup combination: erp_vendor_id + ottimate_location_id + (po_number OR po_external_id).'
      title: ReceiptCreateRequest
    ReceiptDetail:
      type: object
      properties:
        version:
          type: string
        receipt:
          $ref: '#/components/schemas/ReceiptDetailReceipt'
      required:
      - receipt
      title: ReceiptDetail
    ReceiptDetailReceiptStatus:
      type: string
      enum:
      - open
      - pending
      - flagged
      - closed
      - archived
      - deleted
      title: ReceiptDetailReceiptStatus
    ReceiptBulkUpsertRequestReceiptsItems:
      type: object
      properties:
        ottimate_po_id:
          type: string
          description: Ottimate-assigned PO ID. Required unless using PO lookup fields.
        ottimate_location_id:
          type: integer
          description: Location (restaurant) ID for PO lookup. Required when using lookup fields instead of ottimate_po_id.
        erp_vendor_id:
          type: string
          description: ERP vendor ID for PO lookup.
        po_number:
          type: string
          description: PO number for lookup.
        po_external_id:
          type: string
          description: External ID (dd_unique_key) of the PO for lookup. Alternative to po_number.
        external_id:
          type: string
        receipt_number:
          type: string
        date:
          type: string
          format: date
        total_amount:
          type: number
          format: double
        invoice_number_ref:
          type: string
          description: Invoice reference number
        note:
          type: string
        items:
          type: array
          items:
            $ref: '#/components/schemas/ReceiptBulkUpsertRequestReceiptsItemsItemsItems'
      required:
      - receipt_number
      - date
      - total_amount
      - items
      description: To identify the PO, provide either ottimate_po_id OR erp_vendor_id + ottimate_location_id + (po_number OR po_external_id).
      title: ReceiptBulkUpsertRequestReceiptsItems
    ReceiptCreateResponse:
      type: object
      properties:
        id:
          type: string
        external_id:
          type: string
        receipt_number:
          type: string
        status:
          $ref: '#/components/schemas/ReceiptCreateResponseStatus'
        ottimate_po_id:
          type: string
        date:
          type: string
          format: date
        total_amount:
          type: number
          format: double
        items_count:
          type: integer
        created_date:
          type: string
          format: date-time
          description: Creation timestamp. UTC ISO 8601, e.g. "2024-01-16T14:30:00Z".
      required:
      - id
      - status
      title: ReceiptCreateResponse
    ReceiptBulkUpsertAsyncResponseStatus:
      type: string
      enum:
      - processing
      title: ReceiptBulkUpsertAsyncResponseStatus
    ReceiptDetailReceiptItemsItems:
      type: object
      properties:
        id:
          type: string
        external_id:
          type: string
        ottimate_po_item_id:
          type: string
        name:
          type: string
        sku:
          type: string
        quantity:
          type: number
          format: double
        price:
          type: number
          format: double
        uom:
          type: string
        created_date:
          type: string
          format: date-time
        created_date_utc:
          type:
          - string
          - 'null'
          format: date-time
          description: UTC equivalent of created_date. ISO 8601 with Z suffix, e.g. "2025-05-20T15:17:35.652584Z".
        last_modified_date:
          type: string
          format: date-time
        last_modified_date_utc:
          type:
          - string
          - 'null'
          format: date-time
          description: UTC equivalent of last_modified_date. ISO 8601 with Z suffix, e.g. "2025-05-20T15:17:35.652584Z".
      title: ReceiptDetailReceiptItemsItems
    ReceiptBulkUpsertRequest:
      type: object
      properties:
        ottimate_company_id:
          type: integer
          description: Company ID for all receipts in this batch
        receipts:
          type: array
          items:
            $ref: '#/components/schemas/ReceiptBulkUpsertRequestReceiptsItems'
          description: Max 100 receipts with max 1000 total items
      required:
      - ottimate_company_id
      - receipts
      title: ReceiptBulkUpsertRequest
    ReceiptUpdateResponseStatus:
      type: string
      enum:
      - open
      - pending
      - flagged
      - closed
      - archived
      - deleted
      title: ReceiptUpdateResponseStatus
    ErrorResponse:
      type: object
      properties:
        code:
          type: string
          description: Human-readable error message
        request_id:
          type: string
          description: Unique identifier for the request
        message:
          description: Additional error details, can be an object, a string, or null.
        timestamp:
          type: string
          description: Timestamp when error occurred
      required:
      - code
      - message
      title: ErrorResponse
    ReceiptBulkUpsertAsyncResponse:
      type: object
      properties:
        version:
          type: string
        status:
          $ref: '#/components/schemas/ReceiptBulkUpsertAsyncResponseStatus'
        batch_id:
          type: string
        batch_url:
          type: string
        results_url:
          type: string
        summary:
          $ref: '#/components/schemas/ReceiptBulkUpsertAsyncResponseSummary'
      required:
      - status
      - batch_id
      title: ReceiptBulkUpsertAsyncResponse
    ReceiptSummary:
      type: object
      properties:
        id:
          type: string
        external_id:
          type: string
        receipt_number:
          type: string
        status:
          $ref: '#/components/schemas/ReceiptSummaryStatus'
        ottimate_po_id:
          type: string
        date:
          type: string
          format: date
        total_amount:
          type: number
          format: double
        created_date:
          type: string
          format: date-time
        created_date_utc:
          type:
          - string
          - 'null'
          format: date-time
          description: UTC equivalent of created_date. ISO 8601 with Z suffix, e.g. "2025-05-20T15:17:35.652584Z".
      required:
      - id
      - status
      title: ReceiptSummary
    ReceiptCreateRequestItemsItems:
      type: object
      properties:
        external_id:
          type: string
          description: External unique identifier for this receipt item.
        ottimate_po_item_id:
          type: string
          description: Ottimate-assigned PO item ID. Required unless po_external_item_id or sku is provided.
        po_external_item_id:
          type: string
          description: External ID (dd_unique_key) of the PO item — used for lookup when ottimate_po_item_id is not provided.
        sku:
          type: string
          description: SKU of the PO item — used for lookup when ottimate_po_item_id and po_external_item_id are not provided. Must match exactly one item on the PO.
        quantity:
          type: number
          format: double
        price:
          type: number
          format: double
        uom:
          type: string
      required:
      - quantity
      description: 'Each item requires quantity and one of: ottimate_po_item_id, po_external_item_id, or sku.'
      title: ReceiptCreateRequestItemsItems
  securitySchemes:
    OAuth2:
      type: http
      scheme: bearer
      description: OAuth2 authentication flows. Auth server URLs will vary by environment